Area Finance Officer

mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions

of vulnerable people around the world need humanitarian assistance today, and hundreds of

millions will need it tomorrow, in the face of the growing threat of climate change. We believe that

our assistance must be conceptualised and delivered within the framework of people’s natural

environments, and the territories on which they depend. Therefore, Acted pursues a triple

mandate as a humanitarian, environmental and development aid actor, contributing to the relief,

stabilisation, and recovery of crisis-affected people in fragile areas. This vision is guided by the

motto “Think Local – Act Global” – reflecting the need to rely on a deep understanding of local

territories and contexts to develop and implement actions based on local knowledge, structures

and capacities. This local thinking contributes to a global response – running through all Acted

programming and operations – as we work together towards the building of a 3ZERO world: a

world with Zero Exclusion, Zero Carbon, and Zero Poverty.

JOB PURPOSE

Under the authority of the Area Senior Finance Officer, the Area Finance Officer support the Senior Area Officer in the oversight of Area finances. More specifically, s/he is overseeing the area accounting process and is responsible for the area payments and treasury management, as well as the implementation and follow-up of certain financial management and control tools.

OBJECTIVES

·          Ensuring a smooth monthly accounting process as well as archiving of documentation for the Area.

·         Validating Area payments and managing treasury flows in compliance with ACTED procedures.

·         Consolidate and follow up finance internal control tools and reporting for the Area.

1.    Accounting (incl. documentation, filing and archiving)

1.1.  Oversight of the accounting flows of the area (by the 5^th of each month and upon request) by:

·         Checking that the cash and bank balances match the cashbook and the physical cash in the safe statement. In case of discrepancy, support the team in identifying the reasons of the gap and correcting it,

·         Checking that the flows are well cross-referenced.

·         Checking the level of open advances and loans and evaluating the financial risk for ACTED, if any.

·         Making sure that the financial information in staff exit forms matches the accounting data and that all advances are closed at least 5 days before the staff leaves the organization.

1.2.  Accounting data review (between the 1^st and 4^th of each month and upon request) by:

·         Supporting the cashier to make sure s/he uses the right allocation in the payment voucher.

·         Supporting the Finance Assistant in reviewing that the book entries of the month are respecting the mission standard description.

·         Supporting the Finance Assistant in making sure each entry has a Third-Party Code, when necessary, as per the standard requirements.

·         Supporting the Finance Assistant in checking that the entries have the proper accounting code, in line with the ACTED Standard Accounting Chart.

1.3.  Send the consolidated monthly closure of accountancy to the capital office according to the schedule.

2.      Payments and cash management

2.1.  Validate the monthly HR/Incentive laborers TITANICs.

2.2.  Entry point Money Transfer Agencies (i.e., Hawalas) focal point, mobilized for cash payments by Acted.

2.3.  Supervise Area treasury management: available amount, balance checks, and security instructions.

2.4.  Supervise and control the cashier on cash handling and cash management (weekly and monthly cash checks).

3.      Implementation and Follow-Up of Financial tools

3.1.  Allocations

·         Act as finance department focal point for support costs (i.e., running costs) and, as such, indicate the budget line to the requesting departments.

3.2.  Budget Control and Funding Structure

·         Supporting the Senior Finance Officer during the budget monitoring tools monthly / ad hoc review.

·         Update the CFU-DFU daily and submit the report by the 6^th of each month for the Senior Finance Officer’s review.

4.      Other duties

Upon request of the Senior Finance Officer support in as acting SFO for any finance-related matter including attend internal coordination meetings on behalf of the Senior Finance Officer.

KEY PERFORMANCE INDICATORS

•           % of monthly accounting reports submitted on time (i.e., books)

•           % of monthly financial planning/monitoring reports submitted on time (i.e., CFU-DFU, HR/ILs TITANICs).

•           Sound oversight of the forecast/allocation of running costs.

•           Accuracy of monthly accounting and financial planning/monitoring reports.

•           Degree of autonomy of finance team..

–       A University Degree with at least 1 year of previous experience in  Finance

–       OR

–       An Institute degree in accountancy, finance, or a related major, with at least 3 years of previous experience in Finance

–       Previous experience in NGO ( Finance – Logistics – Compliance – HR )  of at least 1 year

–       Excellent knowledge of MS Office (Excel – Word) and Outlook

–       Intermediate English language.

–       Fluent in Arabic

–       Min 3 years of total experience.

Preferred

–       At least 4 years of general Experience in a related field if you hold institute degree

–       At least 2 general Experience in a related field if you hold University degree

–       Previous experience in INGO ( Finance – Logistics – Compliance – HR )  of at least 1 year

The To apply for this opportunity, you are kindly requested to read the following points:

1-         Read the job description carefully.

2-         You may need to create a mail account.

3-         Fill in the job application form through the following link:

https://forms.office.com/e/vjJt3Pnuq4

4- closing date for the announcement is: 24- December -2023, At 9:00 AM.

Important Notes:

• ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse and/or sexual harassment during employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.
• ACTED is committed to gender equity and to have a balanced and diverse workforce.  ACTED strongly encourages qualified women, persons with disabilities and persons from under-represented groups to apply to the position.
• ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.

ACTED never uses external recruitment agencies and recruitment is always free of charge.

The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.

• Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.