HR & Admin Officer مسؤول موارد بشرية و إدارية

HR & Admin Officer مسؤول موارد بشرية و إدارية

JOB Vacancy Announcement #: 6229

Job Title: HR & Admin Officer مسؤول موارد بشرية و إدارية

Application deadline: الموعد النهائي لاستلام الطلبات :     30 – كانون الاول – 2021

Duty Station: Manbij

Job Requirements:

  • At least 2 year work experience in HR or Admin field.
  • Good command of English language oral and written;
  • Computer skills MS Office pack; Word, Excel and power point is essential.
  • Experience in working in the humanitarian sector is desirable
  • Flexibility under pressure and in response to changing needs;
  • Attention to detail and excellent in numeracy;
  • Commitment to maintaining confidentiality;
  • Ability to work within deadlines, prioritizing competing demands;
  • Excellent organizational skills with the ability to work on own initiative and proactively provide support;
  • Ability to work calmly and efficiently under pressure to meet tight deadlines;

Job Description:


  • Manage all documentation related to the administration of staff contracts, benefits and maintain adequate records of all correspondence.
  • Maintain a staff database and monitor expiry dates of all staff contracts with monthly updates to the HR Coordinator
  • Monitor staff absence and leave while ensuring all appropriate documentation is updated and filed correctly.
  • Manage the recruitment process for all roles in your base location. Insure all roles are being advertising both online, internally and in any other relevant locations.
  • Invite all candidates to technical test and interview in a timely manner.
  • Participate in interviews and prepare interview reports for all recruitment.
  • Ensure reference checks are carried out before offer letters are issues.
  • Ensure timely submission of recruitment information to the HR and Admin Coordinator
  • Manages and prepares data for monthly, weekly and ad hoc reports to the HR coordinator.
  • Regularly updates staff on benefits and answers any questions they might have
  • Ensure the implementation of identified staff training and development activities.
  • Manages the process of employees induction and ensure that all employees are thoroughly orientated on Organization
  • Manage the process of staff performance development reviews and insure all staff have an up to date PDR from February 2020.
  • Update Organigram on a monthly bases.
  • Give feedback on ways that current processes could be improved.
  • Manage the medical claims process and insure they are submitted in a timely manner to Duhok office.
  • Insure all staff are trained on Code of Conduct and Associated Policies.
  • Hold training on Syria Staff Manual so all staff know their entitlements.
  • Ensure all leavers have an exit interview and feedback is given to relevant parties.
  • Line manage and train current HR staff.
  • Support the district manager with any ad hoc HR related requests.


  • Coordinate office services – electricity, water, cleaning, etc – to provide staff with the best possible work environment.
  • Ensure contact sheet is updated on a monthly bases.
  • Maintain a comprehensive confidential data base/filing system for all employees. Regularly update shared point.
  • Where necessary provide support for visitors in the areas of accommodation, transport and per diems.
  • Maintain all premises rental agreements and be responsible of preparing payments and contractual documents on time. Liaise and Report any property maintenance issues to the landlord
  • Ensure that all utility bills are processed and paid in a timely manner (electricity, water, telephone and internet).
  • Review and submit the monthly recharge phone credit sheet each month.
  • Maintain the office and equipment to ensure they are functional and meeting health and safety standards.
  • Be responsible for the preparation of supply requests for office/ guesthouses equipment and supplies as and when required.
  • Undertake other appropriate tasks that support the work of Organization in Syria as requested.

Advertiser: غير معلن

Other Information’s:

To apply:  Please fill out the application form through the flowing link:

Please note, only shortlisted candidates will be contacted.

How to Apply:
Please send your CV to the following email/Link:

Please consider to mention the advert ID (Above) and the job title in the email subject.

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