JOB Vacancy Announcement #: 5011
Job Title: HR Officer مسؤول موارد بشرية
Application deadline: 12.06.2021
Duty Station: Al Hol Camp
Job Requirements:
- University studies/ Higher education in Human Resources, Business administration or related field.
- Minimum, 2 to 3 years of experience in human resources, preferably in a similar setting.
- Professional experience with INGOs/NGOs and/or international experience is a plus; interest in humanitarian field is preferred.
- Proven sense of professional discretion, integrity, and ability to manage situations diplomatically and to effective resolution.
- Strong management, interpersonal and negotiation skills and a demonstrated ability to promote harmonious/cohesive teamwork, in a cross cultural context.
- Diplomatic and strong acumen in establishing positive working relationships with employees and all other stakeholders to maximize cooperation and productivity.
- Excellent presentation and training skills
- Proven track record in developing capacity of staff
- The ability to work under pressure and with employees from all levels.
- Very strong proficiency in MS Word, Excel, and PowerPoint is required.
- Written and Spoken fluency in English and Arabic is required.
Job Description:
Human Resource Management
- Participate in the periodic review of the HR policies and procedures recommending changes to the Country Sr.HR Manager
- Maintain a thorough knowledge of organization Iraq HR Handbook, support employee interpretation and ensure compliance.
- Responsible for overall Field HR record management that include maintaining a copy of each staff file in a complete, secure, and confidential manner, updating Box folders.
- Responsible for management of all Field HRIS that includes employee directory.
- Coordinate and ensure compliance to the performance management system including tracking and timely completion of annual goal setting and year end check-in processes.
- Attend to staff issues in regard to benefits, grievances, disputes and disciplinary cases in conformity with HR policies.
- Ensure every staff has and have signed a job description detailing their duties.
Talent Acquisition:
- Responsible for recruitment of grade 9 and below roles and actively collaborate with Derek in the recruitment processes for all Field position.
- Maintain a tracking system of the specific field vacancies and the recruitment process and continuously support the Recruiter to follow up with relevant hiring Managers for accountability and timeliness.
- Post adverts, and where requested, support shortlisting, participate in interviews and coordinate production of interview outcome reports.
- Responsible for orientation and on boarding of all new staff at the Field Office
- Network locally to market the organization brand in support of talent attraction efforts.
Performance Management
- Ensure continuous communication of the process, cycle, tools, and policies.
- Support Supervisors to understand and utilize the system in support of staff development and performance.
- Conduct quality control of the process and outcome i.e. ensuring SMART objectives and ensure periodic supervisor-staff meetings take place.
- With support from the Sr.HR Manager, support Supervisors to manage challenging performance management situations e.g. staff on PIP, non-performance and/or exits due to poor performance.
- Support in the annual analysis and communication for merit increments
Employee Engagement, Relations and Capacity Building
- As an organization Way Ambassador, role model expected professional behavior at work.
- Support supervisors to develop people management skills through advice and feedback.
- Develop innovative activities that can strengthen the working relationship/team building.
- Ensure monthly staff meetings take place and report any key issues to the Sr. HR Manager and the Field Coordinator.
Contract Management:
- Ensure all staff have organization Staff ID cards within their first week of joining.
- Draft contracts for new hires, communicate with Derek for signatures and continuously ensure all staff have valid and signed employment contracts.
- Create email accounts for all new staff and ensure any changes are done on time including deactivation upon the staff contract’s termination.
- Monitor and ensure end of probation evaluations take place and relevant forms completed.
- Coordinate the staff exit process and ensure finalization of all procedures within one month.
Staff Learning and Development:
- Coordinate development of the annual Learning and Development plan
- Facilitate all requests for staff training as approved in the Annual L&D Plan
- Work with the Learning and Development Senior officer to support periodic staff capacity building initiatives.
Pay and Benefits:
- Support monthly payroll processing through compiling and communication of necessary changes to the Compensation and Benefits officer at Derek.
- Monitor employee attendance and review overtime requests before submission to Payroll Officer at Erbil.
- Manage the field staffs’ annual leave benefit ensuring planned utilization and send monthly utilization reports to the Sr. HR Manager.
Key Working Relationships:
Position Reports To: Senior HR Manager
Position Directly Supervises: None
Other Internal and/or external contacts:
Internal: All staff and departments in the Field Office
External: International NGO HR forums and other relevant stakeholders at the Field Office
Job Summary
The Human Resources HR Officer is responsible for providing support to the various human resource functions of the Syria cross-border program. This includes supporting HR functions according to Local HR policies and procedures.
Under the support of the Sr.HR Manager, the HR Officer will actively participate in development and roll out of global HR initiatives and review of local HR policies and procedures.
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
Go to the below link and fill out the spaces with needed information and then submit your application. Make sure you attach supported document (PDF-Word).
https://forms.gle/cLM8WqCpQnU87xGJ6
Please consider to mention the advert ID (Above) and the job title in the email subject.
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