JOB Vacancy Announcement #: 4848
Job Title: HR Assistant مساعد موارد بشرية
Application deadline: 08.05.2021
Job Requirements:
- University degree, preferably in Business administration, IT, English literature or related fields
- At least 1-2 years of experience in an administrative or HR position.
- Professional experience with INGOs/NGOs and/or international experience is a plus; interest in humanitarian field is preferred.
- Proven sense of professional discretion, integrity, and ability to manage situations diplomatically and to effective resolution.
- Interpersonal and negotiation skills and a demonstrated ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
- Diplomatic and strong acumen in establishing positive working relationships with employees and all other stakeholders to maximize cooperation and productivity.
- The ability to work under pressure and with employees from all levels.
- Very strong proficiency in MS Word, Excel, Access and PowerPoint is required.
- Advanced Written and Spoken English skills required.
- Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
Organization is an Equal Opportunity Employer which considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
The Organization encourages women to work with us to reach the neediest people in need of humanitarian assistance, such as women, widows and children. We are committed to providing a decent work environment that takes into account the needs of women in the workplace, such as maternity leave and safety protocols that take into account the special needs of women in the field.
Job Description:
Job Overview/Summary:
The Human Resources (HR) Assistant is specifically responsible for support filling open positions that vary from short-term, emergency response, and full-time needs to meet demands of donors and programs in Al Raaqa Governorate and other locations that the organization may expand into in Syria, The HR Assistant is also responsible for day-to-day administrative requirements and maintains the filling system, performing a wide range of administrative and office support activities for the department and/or HR team to facilitate the efficient operation of the organization.
Recruitment Functions
- Support the Recruitment Cycle (post vacancies, Screen Candidates ,short-list CV’s, arrange interviews, maintain candidate employment applications, conduct reference checks, extend offers, send rejection letters for unsuccessful applicants, scanning of CVs received, and collect applications from organization’s offices, centers, camps, etc.).
- Under the supervision of the HR Officer in Ain Essa, and guidance of the Recruitment team in Derek – to support the recruitment process for entry level & assistant level positions in Ain Issa office and support IW recruitment when and as required.
- Follow organization’s Global HR Operating Policies and Procedures (GHROPP) in Recruitment and ensure compliance with all Syrian labor laws \ Syrian Handbook.
- Maintain the confidentiality of all sensitive HR/Recruitment information and other organization’s pertinent information in the Ain Essa office.
- Develop a deep understanding of the organization’s culture and values and align these with sourcing and attracting talent.
HR Functions
- Prepare LOUs and special services agreements for Ain Issa staff and incentive workers when and as required.
- Prepare non-renewal letters for regular staff and incentive workers when required.
- Follow up all the documents related to incentive workers.
- Maintain and update the personnel records and filing system regularly, ensuring that information is completed in an orderly and timely manner (Regular staff and incentive workers).
- Main focal contact for all email creation and termination of employees for Ain Issa Staff.
- Leave Tracking for Ain Issa Staff.
- Time and Effort reporting For Ain Issa Staff.
- Key focal staff for all Identity card requests for Ain Issa Staff
- Other responsibilities as assigned by the supervisor.
Key Working Relationships:
Position Reports to: Human Resources Officer
Position technically supervised by: HR Officer
Internal contacts: All staff and departments in Ain Issa Office
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
Duty Station: Raqqa
How to Apply:
Please send your CV to the following email/Link:
Go to the below link and fill out the spaces with needed information and then submit your application. Make sure you attach supported document (PDF-Word).
https://forms.gle/6ss6syko7E6Wjfok9
Please consider to mention the advert ID (Above) and the job title in the email subject.
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