Procurement Assistant (Derek)

Procurement Assistant (Derek)

JOB Vacancy Announcement #: 5464

Job Title: Procurement Assistant (Derek)

Application deadline: 21.08.2021

Duty Station:

Job Requirements:


  • Preferably a University Degree on: Business, Commercial, Economics, Supplies Management or in Administration.

Personal Characteristics:

  • Strong sense of personal integrity;
  • Attention to details;
  • Ability to multi-task;
  • Ability to work independently;
  • Trustworthy, reliability, openness and ability respond rapidly to queries;
  • Problem solving abilities;

Professional Characteristics:

  • At least 1-2 years of work experience; previous NGO experience preferred.
  • Solid knowledge and understanding of the Syrian context, including geographical, political and security aspects;
  • Organized, results and detailed oriented, proactive;
  • Team player and good communication skills;
  • Good mathematical skills.
  • Strong computer competency with word processing, spreadsheets, databases, and other IT skills;
  • Possess leadership qualities and willing to exercise initiative;
  • Willingness to travel regularly;
  • Desired knowledge of generic procurement procedures and practices (NGOs experience advantageous) in procurement and / or logistics / supply chain.
  • Familiarity with major donor and local regulations / laws advantageous.
  • Competent in spoken and written Arabic, Kurdish, and English.


Job Description:

  • Read, understand, and implement standards involved in procurement as defined in manual and SOPs.
  • Follow-up with program and support the teams to submit purchase requests.
  • Manage to procure all necessary items for programs, offices and residences.
  • Materials purchased are of appropriate quality and price and are timely delivered.
  • Maintain the Purchase Request Tracking Sheet and submit routine reports to the Procurement Manager.
  • Prepare procurement contracts and POs.
  • Ensure that payments are submitted to finance department without any delays.
  • Coordinate with finance team in clearing payments against procured supplies and obtained services.
  • Establish and maintain an ethical and professional working relationships with suppliers and service providers in the best interest of program activities.
  • Update suppliers/service data base on monthly basis.
  • Conduct regular market surveys to ensure that organization is receiving the best value for money.
  • Maintain a complete filing system for all procurement related documents according to the organization Procurement Manual.
  • Ensuring that procurement is carried out in accordance to organization and donor-specific polices.
  • Attend all the procurement committee meetings and take minutes.
  • Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
  • Ensuring that a transparent and responsive procurement process is implemented and maintained.
  • Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
  • Ensuring that all Supplies, services and equipment’s required are delivered in time.
  • Establishment and maintenance of ethical, professional working relationships with suppliers.
  • Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
  • Engages in delivering request for quotations and quotations from authorized suppliers.
  • Updates in a daily bases procurement reports, (PRTS, Contract follow up, market price lists)
  • Maintains an organization Vendor database.
  • Generate and / or maintain comprehensive price list for goods, services and equipment’s purchased
  • Responsible for the implementation of standard filing system in Hasakah Office for the SC activities, managing filing system and updating on a regular basis.
  • Keep a clear follow up and clear flow of documentation related to SC activities.
  • Any other duties or tasked delegated by procurement Manage, SC Manager, and Coordinator.

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:   

Please consider to mention the advert ID (Above) and the job title in the email subject.

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