JOB Vacancy Announcement #: 5175
Job Title: FINANCE AND ADMIN ASSISTANT
Application deadline: 28.06.2021
Duty Station: Amuda
Job Requirements:
- Good computer skills in Windows and Microsoft Office especially MS Excel
- University or Institute certificate in business administration, finance, or relevant field. or at least 2 years of work experience in the Administration field.
- The ability to translate Arabic to English and English to Arabic
- Flexible and adaptable to any situation.
- Ability to work independently while under pressure and during long hours.
- Possess excellent work habits with a willingness to work in a multi-cultural environment.
- Excellent organizational skills, including proven ability in administration, procurement and logistics.
- Good communication skills, including drafting documents.
Guiding Principles
Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.
iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
iMMAP is an Equal Opportunity Employer regardless of background
Job Description:
Administration
- Perform all the logistical tasks assigned to
- Coordinate the logistic of the transportation process for staff movement.
- Provide logistical support to Procurements and Logistics Officer to the organization and preparation of all workshops, meetings, and events.
- ensure that suppliers provide proper documentation for goods and services provided to iMMAP.
- Collects quotations and bids from the market as assigned by a manager – as per iMMAP standards and formats.
- Ensure the finance induction of new staff and carrying out administrative briefings.
- Follow up on assets monitoring in the iMMAP office on monthly basis.
- Ensure that the asset register is updated when procuring and disposing of assets.
- Ensure that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation.
- Ensure that all items are well organized and correctly stored, protected, fully identified, and easily accessible (cleanliness, security, access, etc.).
- Responsible for the repairs and maintenance of equipment and premises.
- Make sure purchases are done in line with our procurement guidelines.
- Archiving all procurement documents. Cash Management
(Cash & Bank)
- Manage petty cash on a daily basis.
- Assist in Maintaining IMMAP cashbooks up to date on a daily basis. Consultant invoices review
- Indirect link with the different consultants, receive from them their invoices.
- Makes sure invoices are filled in line with the latest iMMAP guidance policy.
- Review eligibility of all related expenses shown in the invoice.
- Liaise with Finance head Department regarding invoices validation, payments.
- Collect and archive all original receipts from consultants. Accounting
- Check that vouchers are properly filled (Accounting code, designation, budget lines…)
- Ensure the validity of the invoices (quality of invoices, validation)
- Computerize, on a daily basis, cash and bank expenditures in Excel.
- Conduct weekly cash counts for the office and submits the cash count sheets.
- Support the line manager to prepare cash book for office as per the Finance calendar.
- Ensure payment documents are scanned by the end of each month.
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
How to Apply:
Qualified candidates must submit a Cover Letter and a Resume (CV) including 3 professional references and a copy of any
relevant Certification/Degree and a copy of National ID/Passport all in PDF format to the following email:
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