HR & Admin Manager (Re-adv)

HR & Admin Manager (Re-adv)

JOB Vacancy Announcement #: 5171

Job Title: HR & Admin Manager (Re-adv)

Application deadline: 29.06.2021

Duty Station: NES

Job Requirements:


  • University degree in a relevant discipline
  • Minimum three years relevant work experience in a similar capacity preferably in NGO sector.
  • Good written and spoken Kurdish, Arabic & English with good communications skills.
  • Personnel management experience.
  • Experience with dealing with various elements of the KRI administration
  • Ability to work in a systematic and organized manner.
  • The ability to priorities competing demands.
  • Excellent Computing skills, including use of spread sheet and electronic mail.
  • Commitment to humanitarian principles and values
  • Commitment to our equal opportunity and gender practices


Job Description:

Main duties & Responsibilities: Duties and Responsibilities:

  1. A) Recruitment
  • Coordinate with relevant staff and maintain the standard recruiting and hiring process according to the HR manual.
  • Manage all elements of the recruitment process ensuring compliance with Iraqi labour law and our policies including but not limited to: Job Requisition verification, interview panel appointment, advertisement, longlisting, shortlisting, arranging interviews and tests, reference checking, offer letters, contract drafting, etc…
  • Initiate the process for social security.
  • Issuing all national staff contracts, ensuring they are in line with KRI labour law using a contract format which has previously been approved by legal advisor
  1. B) Staff orientation about Policies and procedures:
  • Ensure all policies and procedures are properly explained to all staff during orientation meetings and on a regular basis whenever there is change.
  • Review and when necessary support relevant line/programme managers in drafting job descriptions and amending as necessary in light of job functions changing
  • Advising programme managers on HR matters including training, objective setting, performance management and disciplinary/grievance procedures.

  • Prepare and implement a comprehensive induction package for all incoming staff
  • Organize and conduct regular meetings with individual staff and departments to ensure all staff have complete information about policies and procedures.
  • Support the SD/CD in development and implementation of new policies as and when needed.
  1. C) Prepare monthly Payroll and calculate the benefits of the staff on regular basis:
  • Manage payroll of national staff in liaison with Finance team to ensure all local staff receive the correct monthly payments on time
  • Review, approve, track all claims for health benefits, and recommend for payment.
  • Check and verify the Overtime/ CTO claims
  • Maintain accurate records of staff leave etc. and ensure all staff are aware of entitlements and procedures for applying for leave etc.
  • Prepare and review HR Budget as required including for cash forecasting of payroll
  • Facilitate any other allowances if applicable as per policy and incorporate with monthly payroll for payments.
  • Update the Organogram on a monthly basis.
  1. D) Support and facilitate staff development and the implementation of the Performance Development Review, ensuring that it operates equitably and consistently across the Organization
  • Establish and monitor the implementation of Performance Development Review and probation system, ensuring that it operates equitably and consistently across the organization
  • Work with HR Coordinator in developing the staff development plans for the organisation to meet individual and organisational development needs
  • To support and promote the standards outlined in our Code of Conduct and Associated Policies to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment
  • Establish and manage the organisational confidential grievance and complaint procedures that staff can rely upon. Manage collective and individual staff grievances, seeking advice from senior management as required and in accordance with grievance policies
  • Ensure all staff are briefed and understand the PDR process and are aware of the Training policy within our organization.
  • Create and maintain a data base of all training providers and follow up with training providers in if and when needed.
  1. E) Maintain staff individual personnel records review the practice regarding the preparation of job descriptions and provide training to managers responsible for producing and updating the JDs.
  • Ensure all recruitment and selection records of new staff and other documents required are properly filed and ensure the confidentiality of all such records
  • Maintain the database of employees including personal details, training records, dependants, confidential medical forms, etc.

  • Maintain record of incoming CVs by sorting the CVs according to job specifications
  • Maintain attendance and leave records of all staff
  • Maintain all record in staff files.
  1. F) Receive and monitor any staff complaints in a confidential manner, lead on sensitive investigations when necessary:
  • Identify investigation issues, potential evidence and sources, and investigative actions.
  • Plan, schedule and conduct effective interviews of complainants, subjects of complaint and witnesses.
  • Gather and review relevant evidence and records.
  • Create professional, well-drafted investigation records, including investigation plans and investigation summaries.
  • Maintain confidentiality and sensitivity to all issues
  1. G) Maintain Administrative files updated and Manage all Administrational task of our premises in line with our standards and national workplace health and safety standards:

Performance Standards

  • Maintain and update our Contact list on a regular basis
  • Provide Business card and ID card as needed
  • Coordinate with Logistics and IT for email address, laptop, sitting arrangement
  • Oversee travel and accommodation requirements for all new International staff and visitors
  • Support the process for entry visas, border travel passes, resident permits and work permit ensuring all paperwork is completed in time and according to KRI legal requirements
  • Maintain and update all contracted premises including our offices, guest houses, warehouses, programme field offices and facilities etc.
  • Renew KRI administration order of Organisation
  • Support in submitting Monthly staff report to HQ( oneview) on time
  • All other reasonable tasks as requested by HR Coordinator.
  1. H) Team Management Performance Standards
  • Lead and manage assigned staff, contributing to their capacity building and career development.
  • Coach all team members to ensure they fully understand outcomes which are expected of them, through our Performance Development Reviews system (PDR’s).
  • Support and promote the standards outlined in the Programme Participant Protection Policy and our Code of Conduct to their team, partner

 organisations and beneficiaries, and be committed to providing a safe working environment.

  • Contribute to the establishment of preventive measures to reduce the potential for abuse in our programme

Advertiser: Unknown/غير معلن

Other Information’s:

please attach the JD to the annocuemnet

How to Apply:

Please fill out the form on the following link:     

Please consider to mention the advert ID (Above) and the job title in the email subject.

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