JOB Vacancy Announcement #: 5095
Job Title: Supply Chain Officer
Application deadline: 23.06.2021
Duty Station: Raqqa
Job Requirements:
Job Description:
Contribute to the effective Supply Chain function in the Field Office (20%)
- Familiarise with the Area Office Strategic Objectives of the Response Operation in NES to contribute towards realising better outcomes
- Pursue and review Procurement Plans for approved Awards to gain visibility into the Program portfolio for the field office and actioned it in the filed response and make sure a timely procurement of goods and services for the program and office of Raqqa.
- Establish a work plan for the Supply section; determine priorities/targets and performance measurements and monitor work progress to ensure that results are achieved
- Liaise with programme /operations team members and advise about best ways to procure goods ensuring quality control and conformity with required specifications.
- Implement the provisions of the organization Procurement Manual and Partners Procurement guidelines
- Responsible for overall Asset Management for Raqqa office.
Lead the Sourcing function at the field Office (30%)
- Review and accept Purchase Requests, allocate work load to team members, accelerate program delivery, following business processes/workflows, procurement practices and legal requirements.
- Ensure Market Solicitation tools are prepared with accurate information that can lead to accountability, transparency, fair competition and best value for money.
- Schedule procurement evaluation sessions, complete CBAs and compile Procurement Committee minutes accurately detailing analysis of how bidders were eliminated and or selected and ensure orders are closed within acceptable timeframes
- Promote understanding of the organization Procurement Manual, Procurement policy and provide trainings /briefings for all field staff making sure that staff understand and apply the guidelines.
- Supervise and coach section staff, ensure timely performance management of staff
- Code of conduct- Supply Chain integrity are properly applied on the all procurement transactions and fairness opportunities take place on the whole functions.
Support Partner’s Procurement Review Processes- 30%
- Intensively use the Partner Assessment Tools for partner capacity assessment to identify strength and weakness during partner identification
- Support partner teams to have strong understanding of Partners Procurement guidelines including:
-Work Plans for each new SGA/SAA after Kick Off Meetings
-Supply Chain Dashboard & Procurement Tracker reports for Partners
-Vendor databases-Continuous Expansion
-Establishment of Long Term Frame Work Agreements
-Updating of Asset registers with correct information
-Close Out Plans
- Provide supply chain training and capacity building for all partners to empower them to deliver quality programs through compliant procedures (Core Requirement)
- Strengthen the SRO internal control systems in order to reduce breaches in the code of conducts and ensure early detection of any case that is needing to be investigated; reduce losses, incidents and any potential operational or reputational risk for organization.
Coordination of logistics with programme teams-10%
- Promote the submission of use of Distribution Plans to coordinate the warehouse and distribution of supplies within active project life to avoid residual stocks
- Monitor the acquisition and disposition of assets in close adherence with the BIS requirements
- Oversee key Trackers holding all closeout documentation including Warehouse Inventory Reports and updated List of Assets for each Award
Information Management-10%
- Consolidate, review and submit Monthly reports including Procurement Tracker, BAF Tracker and Asset Registers
- Monitor Key Performance Indicators (KPI’s) Metrics to track performance as part of Supply Chain and Programme Quality check
- Use organization SharePoint platform to archive all Supply Chain documents in good resolution
- Share weekly Reports with Internal Users to be constantly updated on Supply Chain Progress, and status of Purchase Requests
The post-holder will comply with all relevant organization policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.
General:
- Comply with organization policies and practice with respect to child guarding, code of conduct, Anti-harassment, fraud, health and safety, equal opportunities and other relevant policies and procedures.
- Ensure the security, health and well-being of staff and that staff management and other processes and policies and systems reflect SC’s principles of equity and fairness
Advertiser: Confidential غير معلن
Other Information’s:
Please mention your English and Computer skills clearly in your application
How to Apply:
Please send your CV to the following email/Link:
Please consider to mention the advert ID (Above) and the job title in the email subject.
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