Deputy Supply Manager

JOB Vacancy Announcement #: 4590

Job Title: Deputy Supply Manager

Application deadline: 28.02.2021

Job Requirements:

PERSONAL ABILITIES:

TECHNICAL COMPETENCES:

MASTER’S IN SUPPLY MANAGEMENT OR LOGISTICS PREFERRED.
BACHELOR’S DEGREE IN INDUSTRIAL ENGINEERING, SUPPLY AND/OR LOGISTICS MANAGEMENT OR BUSINESS ADMINISTRATION.
MINIMUM OF 2-YEAR PROFESSIONAL EXPERIENCE IN SUPPLY/LOGISTICS MANAGEMENT.
PROVEN EXPERIENCE AS DEPUTY SUPPLY MANAGER IN HUMANITARIAN SECTOR
KNOWLEDGE IN MICROSOFT OFFICE
REPORTING / COMMUNICATION SKILLS
PROVEN KNOWLEDGE OF PURCHASE REGULATIONS IN NES.
KNOWLEDGE IN SUPPLY PLANNING, ANALYSIS AND MANAGEMENT
PROFICIENT IN ENGLISH LANGUAGE (WRITTEN-SPOKEN)
ALL APPLICATION ARE EXPECTED TO BE RECEIVED IN ENGLISH

Job Description:

The Deputy Supply Manager backs up the Supply Manager in guiding the Base procurement and supply activities.

He/she supervises the capitalization of all information’s related to procurement and supply processes

He/she supervises trainings for Supply staffs related to procurement and supply processes.

List of main tasks:

Supervision of order handling for the mission and the implementation of the procurement process.

Participate to analysis of the purchasing environment at the base level in close collaboration with Supply manager
Participate to control of SI the purchasing procedures and donors funding
Take part in drawing up call for tender documents as well as contracts.
Take part in selecting suppliers, and negotiating prices, deadlines and delivery modes.
Ensure monitoring of the supplier relationships.
Receive and verify quotations and IOF requests sent by the requesters before transmission to the Supply manager
Ensure the monitoring of IOF and inform other departments of the development of the handling of their purchase orders.
Support Supply manager in carrying out purchases
Link with Finance Department to ensure payments to the Suppliers are properly managed
Ensure that the Procurement Tracker (IOF Follow-up) for RAQQA base is regularly updated.
Support Supply Manager in setting up new FWAs that can be used at Local level to support the mission’s procurement.
Oversee the implementation of purchases ensuring compliance with rules and procedures and inform the Supply Manager in case of problems or delays
Ensure the implementation of purchases, making sure they are in accordance with SI and/or donors rules and procedures
Ensure that relationship with suppliers are monitored

Monitoring shipments

Give full support to the Supply Manager in the monitoring of freight and national and international shipments linked to RAQQA base purchases

Human resource management

Appraise personnel under direct supervision
Train supply teams in the tasks inherent to supply management in accordance with SI procedures
Upon request from the Supply Manager, organize training workshops related to procurement and purchase procedures
Support purchasers and procurement contract technician with their tasks and objectives

Reporting / capitalization

Consolidate monthly procurement logistics report (IOF and contract Follow-up) of the RAQQA base
Keep the Procurement and Purchase table updated and share monthly.
Share the updated IOF and contract follow Up with PMs and the coordination.
Ensure that price and supplier files are compiled and regularly updated, along with documentation requirements in effect
Participate in base meetings relating to supply
Represent Solidarités International when asked and/or delegated to do so with suppliers and local authorities
File and archive supply documents
Participate to the preparation of files related to procurement to be transferred to HQ

Advertiser: Confidential

Other Information’s:

Nothing to Mention.

Duty Station: Raqqa

How to Apply:
Please send your CV to the following email/Link:

Please consider to mention the advert ID (Above) and the job title in the email subject.

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