JOB Vacancy Announcement #: 3975
Job Title: CCCM Project Officer/Distribution
Application deadline: 8/11/2020
Other Information’s:
Only shortlisted candidates will be contacted.
CVs should be in English Language and in Word or PDF format.
Job Requirements:
3.1. Minimum 1 Year experience in relevant field
3.2. NGO Experience is preferable
3.3. Provide leadership, promote professional working relationships, conflict resolution, and manage project staff effectively.
3.4. Organized and flexible, ability to respond to changing priorities and challenging situations
3.5. Have a willingness to learn quickly, ask questions, and improve on his/her skills.
3.6. Excellent communication, diplomatic and motivational skills with program staff, beneficiaries and other stakeholders in the areas of activities.
3.7. Strong attention to detail, and ability to prioritize and problem solve in an unpredictable environment.
3.8. Fluency in Arabic and strong English language skills are required;
Job Description:
Under the supervision of the Distribution Team Leader the Distribution Officer’s responsibilities include:
- Program implementation:
1.1. Support the registration and selection of beneficiaries, ensuring communication, transparency and fairness at all stages of the project and the activity reaches the most vulnerable
1.2. Support the distribution process (planning, execution and reporting stages) ensuring the professional and safe conduct by staff at all times and that the distributions are conducted according to the ACTED SOPs
1.3. Conduct pre-departure briefings for Distribution Assistants and Daily labourers to ensure the roles and responsibilities of each is understood; conduct post-distribution debriefs to identify and address challenges
1.4. Liaise with local authorities and communities to determine appropriate distribution sites; ensure the sites are accessible to all beneficiaries and make any necessary arrangements once on-site to accommodate beneficiaries with special needs
1.5. Support the Distribution Team Leader in the preparation of daily/weekly plans for distributions including beneficiary numbers, precise locations, access routes, roles of each staff and contingency plans
1.6. Prepare weekly transport, stock, fleet and other relevant requests to allow a smoothly implementation of distributions;
1.7. Ensure the proper documentation for each distribution is correctly filled, filed and reported; supervise the accurate filing of all processed documents, distribution reports, waybills/stock receipt forms, monthly consolidated filing of key project documents in the office for both FLAT and Program Departments.
1.8. Ensure that up-to-date files and beneficiary lists are maintained, both electronically and in paper form;
1.9. Ensure that Distribution Assistants and Daily Labourers are properly implementing the entire cycle of activities, organizing and arranging distributions according to SOP defined by ACTED
1.10. Support in the identification process for the IDPs in the camp.
1.11. Actively participate in training and capitalization sessions with the distribution team to improve ACTED general procedures to ensure ACTED’s SOPs for distributions continue to fit the context
- Safety
2.1. Monitor the security situation in distribution locations before, during and after a distribution; work closely with the Distribution Team Leader, ACTED’s Humanitarian Access and Program Security Manager and Senior Security-Liaison Officer to ensure the safety of both ACTED staff and beneficiaries
2.2. Ensure timely departure and return from the field: this includes leaving to the field with all necessary documents and materials to complete a successful workday
2.3. Ensure that all ACTED Security SOPs are learned and followed by the Distribution team; work closely with ACTED’s HAPS Manager and Senior Security Officer to further adapt the SOPs as needed
ASSIGNMENT
Under the authority of the Distribution Team Leader, the Distribution Officer will support the effective and timely implementation of ACTED’s distribution activities in camps in Hasake and northern Deir ez Zor Governorates, including but not limited to food items, non-food items, shelter kits and hygiene kits. The Distribution Officer will be responsible for ensure the distributions are carried out according to the methodologies and guidelines provided by ACTED and the field team conducts itself in an efficient, safe and effective manner.
CHAIN OF COMMAND
Under the authority of:
– Emergency Project Manager
– Emergency Project Manager
– Distribution Team Leader
– AC
Manages:
– Distribution Assistants
– Daily labourers
WORKING RELATIONS
Internal:
– Report to the Distribution Team Leader
– Wider CCCM team
– Governance Team
– HR department
– Logistics for CCCM supplies
– Finance for payments of casual labor
– AMEU department
– CCCM Technical Coordinator
External:
– All humanitarian agencies
– Humanitarian Partners
– Camp administration and coordination
Advertiser : Confidential غير معلن
Duty Station: HASAKE; OPERATING IN CAMPS, SYRIA
How to Apply:
Well qualified candidates, including women, are strongly encouraged to apply”
To apply for this opportunity, you are kindly requested to read the following points:
1- Read the job description carefully
2- You may need to create a G-mail account
3- Fill in the job application form through the following link:
https://forms.gle/pgbFw32qkoiKP6wv6
Only short listed candidates will be contacted for an interview.
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