Procurement Assistant

Procurement Assistant

Admin اللوجستيك والتوريدات

JOB Vacancy Announcement #: 3809

Job Title: Procurement Assistant

Application deadline: 19-10-2020

Other Information’s:

Only shortlisted candidates will be contacted.

CVs should be in English Language and in Word or PDF format.

Job Requirements:

Education:

  • University Degree on: Business, commercial, Economics, Supplies Management or in Administration.

Personal Characteristics:

  • Strong sense of personal integrity.
  • Attention to details.
  • Ability to multi-task.
  • Ability to work independently.
  • Trustworthy, reliability, openness and ability respond rapidly to queries.
  • Problem solving abilities.

Professional Characteristics:

  • At least 2 years of work experience in procurement; previous NGO experience preferred.
  • Solid knowledge and understanding of the Syrian context, including geographical, political and security aspects.
  • Organized, results and detailed oriented, proactive.
  • Team player and good communication skills.
  • Good mathematical skills.
  • Strong computer competency with word processing, spreadsheets, databases, and other IT skills.
  • Possess leadership qualities and willing to exercise initiative.
  • Willingness to travel regularly.
  • Desired knowledge of generic procurement procedures and practices (NGO experience advantageous) in procurement and / or logistics / supply chain.
  • Familiarity with major donor and local regulations / laws advantageous.
  • Competent in spoken and written Arabic, and English.

 The organization is an Equal Opportunity Employer which considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

 The organization encourages women to work with us to reach the neediest people in need of humanitarian assistance, such as women, widows and children. We are committed to providing a decent work environment that takes into account the needs of women in the workplace, such as maternity leave and safety protocols that take into account the special needs of women in the field.

           

Job Description:

  • Read, understand, and implement standards involved in procurement as defined in manual and SOPs.
  • Follow-up with program and support the teams to submit purchase requests.
  • Manage to procure all necessary items for programs, offices, and residences.
  • Materials purchased are of appropriate quality and price and are timely delivered.
  • Maintain the organization Purchase Request Tracking Sheet and submit routine reports to the Procurement Manager.
  • Prepare procurement contracts and POs.
  • Ensure that payments are submitted to finance department without any delays.
  • Coordinate with finance team in clearing payments against procured supplies and obtained services.
  • Establish and maintain an ethical and professional working relationships with suppliers and service providers in the best interest of program activities.
  • Update suppliers/service data base on monthly basis.
  • Conduct regular market surveys to ensure that IRC is receiving the best value for money.
  • Maintain a complete filing system for all procurement related documents according to IRC Procurement Manual.
  • Ensuring that procurement is carried out in accordance to the organization and donor-specific polices.
  • Attend all the procurement committee meetings and take minutes.
  • Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
  • Ensuring that a transparent and responsive procurement process is implemented and maintained.
  • Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
  • Ensuring that all Supplies, services, and equipment’s required are delivered in time.
  • Establishment and maintenance of ethical, professional working relationships with suppliers.
  • Maintain supplier information for regularly purchased items and be informed of current local market conditions.
  • Engages in delivering request for quotations and quotations from authorized suppliers.
  • Updates in a daily bases procurement reports, (PRTS, Contract follow up, market price lists)
  • Maintains an IRC Vendor database.
  • Generate and / or maintain comprehensive price list for goods, services and equipment’s purchased by the organization
  • Responsible for the implementation of standard filing system in Raqqa Office for the SC activities, managing filing system and updating on a regular basis.
  • Keep a clear follow up and clear flow of documentation related to SC activities.
  • Any other duties or tasked delegated by procurement Manage, SC Manager, and Coordinator.

PROGRAM:  Iraq Cross-Border Program

REPORTS TO:   Procurement Officer

STARTING DATE:  1 November 20

GRADE:   9

Position Overview

Reporting to Procurement Officer, the Procurement Assistant is responsible for the efficient procurement support of functions for the organization’s office in Raqqa, Syria. The Procurement Assistant must be able to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.

Advertiser : Confidential غير معلن

Duty Station: Raqua

How to Apply:
Please send your CV to the following email/Link:

Go to the below link and fill out the spaces with needed information and then submit your application. Make sure you attach supported document (PDF-Word).

https://forms.gle/vEQaPdf5xGe8veW2A

                                              

Please consider to mention the advert ID (Above) and the job title in the email subject.

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