JOB Vacancy Announcement #: 6119
Job Title: FSL Project Officer
Application deadline: 13/12/2021 at 11.00 AM
Duty Station: Syria, NE SYRIA _ Aleppo Governorate – Manbij District
Job Requirements:
The FSL Project officer is required to embody the following qualities and to maintain compliance with ACTED Rule and Policies at all times:
ESSENTIAL:
- Bachelor degree, Bachelor degree in Agriculture or Economics, engineering or a related field.
- Min 3 years of total experience.
- Have at least 1 year of experience working in Agriculture or l livelihoods activities.
- Intermediate English level (written and spoken); and fluency in Arabic.
- Ability to work under pressure in a high-pace environment.
- Ability to manage complaints.
- Ability to travel in NES areas/ Aleppo governorates and Raqqa governorates.
- Willingness to follow instructions, especially those related to security
- Excellent social and communication skills.
- High commitment to cultural sensitivity, honesty, integrity, Trust-worthiness and accountability.
- Organized, methodical, and thorough work ethic.
- Punctuality.
- Dedication and proven interest in displacement issues, field work and humanitarian programming.
- Good organisational and prioritisation skills.
- Intermediate level of using Microsoft Office, Microsoft Excel and Word.
- Strong interpersonal skills.
- Strong analytical skills.
PREFERRED:
- 2 years experience in similar position.
- Certificate/Training in business management, or administration.
- past experience in managing a team.
- Fluent in English ( Ability reading, speaking and writing).
Job Description:
DUTIES AND RESPONSIBILITIES
Under the supervision of the FSL Senior Project Officer, the FSL Officer’s responsibilities include:
- a) General responsibilities:
- Supervise and support activities implementations and field visits (Needs assessments, beneficiaries’ selections, registrations, cash and/or voucher distribution, activities monitoring, and preparation bill of quantities for targeting facilities).
- To work with the local authorities to understand the market and the situation within which the targeting and implementation of the cash aspects of projects will be conducted.
- To undertake or supervise technical assessments for potential facilities and define areas and facilities for FSL programing.
- To support the FSL Senior Project Officer to make weekly work plans and field visits.
- Monitor the progress of FSL program, and update the implementation plan on a weekly basis.
- To ensure the quality and efficiency of all field work done relevant to FSL projects.
- Revise all field documents signed and filled by the team and ensure their correspondence to ACTED compliance.
- To submit any relevant paperwork (e.g. Completion documentation, photos) to Senior Project Officer at the end of each day with work summary, or as described by line manager.
- To submit all the supporting documents for payments to the line manager after checking and revising them and ensuring compliance SOPs.
- To act as a clear communication channel between program, contractors, sub-contractors and beneficiaries.
- To monitor progress of activity implementation and contractors.
- Co-management (with other technical staff) of Programs team and any other participating staff while in the field as discussed with FSL Project Manager and FSL Senior officer.
- To draft and follow up of program correspondence and reports in coordination with FSL senior officer.
- To prepare, check the quality and accuracy of all documents submitted by the field staff (beneficiary lists, reports, analysis, forms etc.).
- Support the FSL Senior Project officer in their work with AMEU.
- To work additional hours and some weekends as dictated by the demands of the line project.
- Manage the team in the field and capacity building.
- Advise a visiting location to the FSL project manager and FSL Senior Project officer during the implementation of project.
- Prepare a weekly plan and capacity building plan for assistants and share it with senior project officer for review.
- Support other FSL sub-sector teams in field quantitative tasks (non-technical) once needed in tense phase of FSL program.
- Participate in FSL assessments defined be the project manager/coordinator aligned with cluster coordination.
- Protection Mainstreaming through the programming and distribution, ensuring that beneficiaries with specific needs are prioritized and additional assistance is provided when required.
- b) Reporting
- To document photos of program implementation and ensure that donor visibility is respected;
- Assist in the identification and location of beneficiaries when requested.
- Weekly Report on the implementation of activities as per specific program and donor requirements.
- Prepare a weekly and monthly plans and share with FSL senior officer.
- Provide a monthly report about the general achievement and challenge in the areas of intervention in addition to HAO monthly report.
- Share with the line manager weekly meetings with FSL Project assistants.
- c) Technical Tasks
- Develop and implement FSL activities and raise anything to adjust according to the context.
- Oversee cash, and other market-based modalities to achieve project objectives.
- Develop a tool for market monitoring respecting the context and reality of each intervention.
- Complete deliverable to specification and within time line.
- Provide required information to relevant parties as dictated by contract and procedures.
- Identify, document and share best practices and lessons learned with the FSL senior officer.
- Put a plan B for different areas in the assessment and prioritize the most needed areas in the assessment report.
- Put a clear strategy of the change that will be made by the intervention in the areas.
- Conduct technical assessment for potential facilities to be rehabilitated by FSL program and prepare accurate, clear and efficient bill of quantities
- d) Administration and Other Tasks
- Maintain an efficient, organized system of paperwork and reporting for field work.
- Collect the supporting documents for payments and share with senior project officer.
- Ensure timely departure and return from the field: this includes leaving to the field with all necessary documents and materials to complete a successful workday.
- Monitor the quality of work done by staff under your supervision and their adherence to ACTED internal policies
- To perform other duties as requested by the project and country management team.
KEY PERFORMANCE INDICATORS
- Functioning and effective communication with community, positive feedback from the targeting communities.
- # Databases have been reviewed, cleaned in an accurate manner respecting data base protection policy.
- # BoQs have been prepared in the last Six months.
- Implementation plans have been updated on a weekly basis.
- # Assets have been rehabilitated and handed over to the concerned parties.
- FSL activities documents have been reviewed before sharing with Senior officer in accordance with ACTED compliance SOPs.
- Number of lessons learned and best practices collected and documented over the past 6 months.
JOB PURPOSE
Under the authority of the FSL Senior Project Officer, the FSL Project officer is responsible for the implementation of all technical programs/interventions undertaken by the organization, matching with the quality criteria and strategy related to FSL activities.
He/She is fully responsible of his/her activity in terms of quality, respect of the targets, respect of the budget and deadlines.
OBJECTIVES
– Mission 1: Implementation of FSL field tasks aligned with ACTED policies, procedures, and deadlines.
– Mission 2: Capacity building FSL Project assistants.
– Mission 3: Ensure all lessons learnt are documented and shared to the line manager.
– Mission 4: Participate in the effective of FSL operations and ensure all are aligned with ACTED internal and external policies.
– Mission 5: Ensure the operations and delivery of FSL project assistance through effective management of FSL Project assistants and daily workers.
– Mission 6: Manage FSL activities databases ensuring data protection policy.
START DATE: 1st Jan 2022
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
https://docs.google.com/forms/d/1tY8eIV2W5mkqm-PmA2tKg5im6Nc1gG9pHkZwvdbAFZE
Please consider to mention the advert ID (Above) and the job title in the email subject.
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