JOB Vacancy Announcement #: 6024
Job Title: FINANCE ASSISTANT
Application deadline: 0th November 2021, 17:00 hrs.
Duty Station: Derek
Job Requirements:
Desirable finance, business or administration related diploma.
- Essential previous working experience of at least two years in relevant jobs.
Desirable experience in our organization or other NGOs in developing countries.
Mission language and local language essential
- Essential computer literacy (word, excel, internet)
Job Description:
Accountabilities :
- Implementing cash management procedures in order to ensure the highest control and security, assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to en-sure the coverage of daily needs, advances on salaries, payroll, etc.
- Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity
- Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
- Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Fi-nance Manager in translating documents into local language and assisting in meetings upon request.
Any other administrative task delegated by the Project Finance Manager.
– Translating any relevant documents and receipts.
– The Petty cash is well managed and reflects at any time the real amount in finance software.
– A cash count is carried out before the end of each working day and an end of week cash count is conducted in collaboration with Finco or FAM.
– Ensure all Hawala payments are completed with the relvent book keeping on finance software.
Field gap filling in the different projects
– Monitor the cash balance available and anticipate cash needs (payments, operational advances): a clear evaluation of the cash needs is done in advance (cash request).
– A chronogram of payments is prepared and followed and payments are done on time (including service contracts, suppliers, rentals, running costs, etc.).
– The contract follow up is updated (provision of new contract numeration, update when payment of the contract is made).
– The encoding in finance software is done with precisions in respect of standards (descriptions, accounting code, analytical axis, donor allocation, quotations, etc.).
– The supporting documentation of the accounting is validated according to the authorization table and the vouchers are classify as soon as they are encoded in Finance software.
– Open advances are thoroughly monitored and the processes of opening/closing respect the procedures (ie: authorized requesters, etc.)
– Adhere to monthly Accounting closure cycle for MM (mid-month) and ME (month-end) as outlined by Coordination.
– Accounting files (hard and soft) are up to standards.
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
Applicants must send their CV in English only, cover letter and Education Certificates to the email (ingojob.derik@gmail.com ) no later than 20th November 2021 17:00 hrs
· Applications must clearly state “Finance Assistant” in the subject line of the email.
· Applicants must clearly state their experiences in Month/Year basis in their CVs.
· Please send the application once only.
· Only short-listed candidates will be contacted.
· This INGO does not charge a fee for any applications received
Please consider to mention the advert ID (Above) and the job title in the email subject.