Operations Officer

JOB Vacancy Announcement #: 5729

Job Title: Operations Officer

Application deadline: 02.10.2021

Duty Station: Kobane

Job Requirements:

Job Description:

Cash register:

Keeping record of all cash transaction in physical office cashbook;
Keeping record of all advances taken in the base of employee;
Clearing of operational advances and subsequent refunds/settlement;
Checking correctness of financial documents, support on correction of incorrect and/or incomplete documents provided by program/operation team.
Reflecting the transactions into accounting database NAVISION; uploading cash documents to EL0 and conducting weekly cash reconciliation;

Assistance to Programs:

Being focal point in Kobane for providing financial support to the project staff on the budget codes; proper and thorough documentation and other finance – related issues.

Archiving

Scanning of finance documents and uploading them to SharePoint;
Filling hardcopies of financial documents and coordinating their transfer to Finance Officer – Archivist.

HR Administration:

Assisting HR across the whole range of HR/admin functions;
Being focal point in Kobane for Time Sheets, Attendance and Leaves for all staff;
Collecting, checking and archiving of administrative documents submitted to the HR department i.e. leave requests, attendance sheets etc.;
Preparation of staff contract agreements (new recruitment and contract extensions);
Providing HR and Admin support to the project staff on standard HR procedures and policies;
Implementating CvT corporate HR related policies, national HR procedures and guidelines, such as National Staff Policy, Code of Conduct Policy, etc.

Recruitment and Hiring:

Ensuring the correct application of recruitment and hiring SoPs;
Conduction recruitment, onboarding, induction and contract terminations of staff
Updating the recruitment tracker, onboarding tracker and leave tracker.
Preparing staff agreements and ensuring each staff is aware of contract terms and conditions;
Conducting trainings on specific HR topics to Kobane team;

III. Logistics

Base Management – office, guesthouse:

Ensures a safe, comfortable, efficient and cost-effective use of the premises meeting the standards as per PIN IDD Logistics Handbook;
Managing all contractual relations related to CvT NES property rentals, utilities and services;
Conducting basic maintenance, or arrangement of maintenance and its expenses;
Purchasing and maintenance of equipment, safety equipment and consumables;
Developing and updating guesthouse rules;
Arranging drinking water and timely replenishment of water filters;
Replenishment and management of stock of consumables and stationery used in the office;
Managing secure key management system with restricted access for NES CvT properties;
Insure efficient and adequate lodging premises for permanent or visiting staff, including its cleaning, maintenance and equipment arrangements.
Managing base support staff (cleaners, guards);
Submitting Weekly Money Request to finance based on real needs;
Supervising filing and archiving of premise’s logistics documentation.

Assets Management:

Registering new assets in Navision;
Keeping track of assets movement;
Conducting bi-annual inventory of assets;
Coordination disposal of Assets and troubleshooting with HQ assets focal point;
Filling and archiving Assets related documents – liability agreements, discarding protocols, inventories etc.

Transportation:

Coordination of staff and goods movement to/ from Kobane in cooperation with Fleet Officer;
Filing and archiving of Logbooks.

Other tasks assigned by employee’s Line Manager corresponding to actual needs of Country Programme, and projects.
Substitute relevant colleagues (fully or partially) during their absence when assigned by employee’s Line Manager.
Understand and adhere to the mission’s National Staff Handbook, PIN Code of Conduct, PIN Key Policies and relevant guidelines.

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

Please consider to mention the advert ID (Above) and the job title in the email subject.

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