JOB ADVERTISEMENT
An international organization is looking for a Position of
Admin/HR Assistant
MAIN RESPONSIBILITIES
Under the management of the Admin/HR Officer, the Admin/HR Assistant will support the implementation and the follow-up of administration (Human Resources and Finances) procedures and questions for the Raqqa Office. According to the position, the Admin/HR Assistant must keep all the data confidential, and share it only with the designated persons.
SCOPE OF ROLE
- Reports to: Admin/HR Officer
- Direct Reports: None
- Base: Position will be based in Raqqa
TASKS DESCRIPTION:
- HUMAN RESOURCES:
Recruitment & Induction:
- Receive the entire jobs announcements from Admin/HR officer and publish them.
- Provide support in the recruitment process (collect the CVs, contact the selected persons for tests and/or interviews and make sure logistic arrangements are in place, prepare attendance sheets for tests and interviews, call candidates for tests and interviews, prepare interview sheets and share it with designated people, book the room, book laptops from logistics and book rooms for tests and interviews, print the tests, and provide computers when needed…).
- Prepare the induction schedule and follow up with all departments.
- Participate in the briefing/induction of the newly recruited staff
- Prepare IDs after receiving from Admin/HR officer for new staff and ensure follow-up of all IDs to be updated according to contract length.
Daily follow-up – National employees:
- Produce, disseminate, and collect monthly attendance of national employees.
- Support the Administrative Officers in HR management and archiving.
- Collect staff leaves and update the leaves follow-up tool.
- Prepare and ensure the contact list is updated and share it with the staff after each modification.
- Update the HR database with all information necessary.
- Scanning of HR files.
- Collecting medical invoices for reimbursement.
- FINANCE AND ACCOUNTANCY:
- Ensure the quality of the invoices and the support documents.
- If necessary, translate to English the invoices and all necessary documents.
- Record the expenditures in the excel accountancy sheet.
- Scanning of Finance documents on a monthly basis.
- Making payments to suppliers after validation of the documents by the administrative officer
- Support the admin officer in the payment of LHA staff.
- Scan and send daily payments with Admin/HR officer.
Cash-flow management:
- Realize all payments in cash in the respect of organization procedures, and manage advance with Logistics Department.
- Limit cash flow shortage by anticipating cash and money change needs.
- REPORTING;
- Provide any additional support upon request of Line Manager.
REQUIREMENTS:
Education and Experience:
- University degree in relevant subject and/or financial diploma.
- At least 2 year of work experience in relevant fields, preferably with INGO as Finance HR assistant.
Skills and qualities required
- Good written and spoken English.
- Strong communication skills
- Computer literate with good working knowledge of Microsoft Excel, Word and Outlook
- Ability to work under pressure
Skills and qualities desired
- Team-player with good inter-personal skills and cross-cultural understanding
- Able to solve problems independently Initiative
- Team worker.
TO APPLY
Submit CV and cover letter by E-mail to job.nes.hr@gmail.com
Please mention the position & Location of the Position in the subject section by English
otherwise, the application will not be considered.
Applications will be processed on rolling base until last submission date.
LAST SUBMISSION DATE ON Aug 26, 2023
Only Applicants Received Until This Date Will Be Considered