Project Manager

JOB ADVERTISEMENT

 

An international organization is looking for a Position of

Project Manager

MAIN RESPONSIBILITIES

Project Manager will be responsible for supporting health resilience programming in Raqqa governorate through the day-to-day management of projects including monitoring, planning and reporting. He/she will be responsible for managing and overseeing the implementation of the project in close collaboration with other health partners and health authorities in NES.

 

SCOPE OF ROLE

• Reports to: Field Manager
• Technical report to: Program Coordinator
• Direct Reports: All Project staff
• Base: Position will be based in Raqqa

TASKS DESCRIPTION:

Project Management and Development

• Ensure timely submission of work plans, reporting, and budgeting requirements to mission Senior Management team.
• Collect, update and share information related to project progress and provide Monthly updates to program coordinator.
• Maintain regular communication and visits for project sites to ensure that the project achieves the goal focusing on the main activities of the project implemented through Local health authority.
• Follow up on financial liquidation/settlement/ reports and submit review financial reports on spending and ensure it is donor compliant.
• Ensure that all organizational and donor compliance rules and regulations are adhered to during project implementation by project staff and LHA.
• Work closely with the MEAL officer in developing and implementing a comprehensive monitoring and evaluation framework for the project in coordination with the program coordinator and MEAL supervisor.
• Work closely with technical coordinators to ensure support, capacity building, and training development for LHA staff.
• Maintain coordination and communication between mission and LHA by ensuring the quality of processes and outputs.
• Take lead in designing of different protocols and guidelines through consultant or project staff agreed in project proposal and ensure its implementation.
• Ensure field supervision of the project operations in order to ensure the project is implemented in line with planned activities and expected outcomes.
• Prepare Donor reports for both Narrative and financial and submit to program coordinator.
• Contribute to program development in conducting needs assessment and initiating concept notes.

Coordination, Communication and Reporting

• Contribute to documentation of technical/project approaches, lessons learnt, and success stories.
• Establish and maintain appropriate working relationships with the authorities, institutions, working groups, and local NGOs, etc. in target areas. Attend working group and task force meetings on a local level (as required).
• Ensure adequate and accurate reporting of data on Activity Info, internal databases, and Sitreps by working with monitoring and evaluation officer.
• Draft and input into weekly, monthly, quarterly, and annual reports for both internal and external purposes and on need basis.
• Update the project detailed implementation plan as needed.
• Conduct regular program staff meeting and development of work plans for efficiency and timely implementation of project activities.
• Represent organization and Project in the coordination meetings and with different stakeholders as per need.
• Work closely with other departments to ensure the access the project locations and meet the project objectives,

Program Quality

• Ensure project delivery standards that are aligned to Global standards are developed and aligned to Global standard along with organizational strategies and plans.
• Engage in all program department’s (Administration, procurement, logistics and security) best practice capture in order to ensure consistently excellent service delivery.
• Coordinate with the relevant departments at all levels during programme/project implementation and monitoring to assure optimal quality in delivery.
• Drive continuous improvements to assure quality programming, effective utilization of project resources and monitoring and evaluation.
• Establish a system to promote/document project learning and development through working with MEAL / data officer to have documents at a shared platform.
• Ensure relevant policies in particular gender equality, safeguarding, cross cutting approaches etc. are embedded within the project cycle throughout.
• Conduct timely review of project reports from the field staff and ensure quality programming against the project indicators and reporting.
• Seek and promote innovative ideas, approach to ensure programme quality mostly for referral systems in place for the PHCCs.

Financial Responsibility

• Work with the Admin Co to ensure that project budget enables delivery as designed and monitored through BFU and forecast.
• Monitor project performance and budget utilization and advise on corrective measures on time for management decision.
• Oversee the coordination in the budget, preparation, consolidation, analysis, and timely submission’.
• Ensure the timely implementation of grants and budgets to the project will engage and coordinates with program CO and Admin CO.
• Ensure that all project expenditures are on time and according to the budget (within permissible variance limits) and to oversee and guide any budget reforecasting and reallocation exercises that are required.

Monitoring, Evaluation, Accountability and Learning

• Support the development and implementation of an appropriate monitoring and evaluation plan, based on health programming and this should also capture responses project is doing in supporting the program and in coordination with MEAL officer.
• Develop, implement and data collection tools in line with project proposal and logframe and lead on any survey required for the program.
• Develop templates to document learning including dissemination plans in coordination with MEAL officer.
• Organize Monitoring and Evaluation visits in coordination with field team and coordinators.

Other Responsibilities

• Within the scope of the role, there will be additional assignments as needed.

NECESSARY QUALIFICATIONS AND EXPERIENCE

• A master’s degree in a relevant field related to health with a focus on public health.
• A minimum of 5 years of experience working with an international organization in a project management or leadership position and experience in health programming.
• Demonstrated project management experience in grant management, budgetary oversight, proposal development, and compliance.
• Demonstrated experience working with government line departments and health partners.
• Previous project management experience working within development, gender, health, nutrition and MHPSS program.
• Fluency in English, Arabic and Kurdish, in both oral and written communications.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

• Financial literacy skills.
• Ability to apply Results Based Management.
• Strong organizational and planning skills.
• Strong verbal and written communication skills including demonstration of cultural awareness, diplomacy, and tact.
• Ability to work independently and under tight deadlines, and to multi-task.
• Positive attitude and strong analytical, interpersonal and coordination skills.
• Commitment to Gender Equality and GBV risk mitigation/protection.
• Understanding of the creation of an enabling environment for gender equality and Safeguarding in the workplace and in programming.
• Understanding and commitment to humanitarian principles including the Core Humanitarian Standard (CHS).
• Excellent knowledge of MS Office Applications, specifically Microsoft Excel.

 

TO APPLY

Submit CV and cover letter by E-mail to job.nes.hr@gmail.com

Please mention the position & Location of the Position in the subject section by English

 otherwise, the application will not be considered.

Applications will be processed on rolling base until last submission date.

LAST SUBMISSION DATE ON Aug 28, 2023

Only Applicants Received Until This Date Will Be Considered