JOB Vacancy Announcement #: 8817
Job Title: Logistics Officer
Application deadline: 09/08/2023
Duty Station: Raqqa
Job Requirements:
Graduate level/BA qualification in a relevant discipline
2 years previous NGO/ Humanitarian sector experience.
At least 1-year previous experience in a Logistics role with relevant team management experience
Good written and spoken English– (Intermediate level B1 level)
Computer skills (MS Package), IT and technically oriented
High capacity to organize his/her work, and manage priorities; Attention to detail
Strong interpersonal and intercultural skills
Job Description:
Procurement & Logistics
Manage and process local procurements in accordance with Procurement policy.
Advertise and distribute RFQ’s for submission to Dohuk as required.
Convene and facilitate the Purchase committee meetings as necessary.
Train and induct Purchase Committee members as needed.
Conduct local market survey for key programme supplies.
Create and maintain and fair, transparent and accurate Approved Supplier list for the local market
Support the Logistics Manager with Tender procedures as necessary
Work with suppliers to understand terms and conditions and the code of conduct
Update and share the SR tracker
Asset Management
Is responsible to ensure all assets and equipment are tagged and recorded on the Asset Register as soon as they are procured/received and before they are given to staff
Update High Value Item Issue Sheets as required.
Complete Asset verification and asset management as perAsset management guidelines.
Warehousing
Ensure that the Warehouse facilities are properly managed and stock records accurately and properly maintained.
Ensure that the Warehouse is kept clean and tidy with correct stock management procedures being followed
Regularly carry out spot checks on stock.
Complete/review the weekly / monthly stock reconciliation/movement report.
Transport
Ensure that the contracts for all Hire Vehicles and Drivers are maintained accurately and timely.
Ensure that the transport responsible staff regularly spot check the vehicles for road wordiness and compliance to CWW policy Log sheets, daily vehicle checks, speed limits, seat belts etc).
Support the transport responsible staff to efficiently manage the usage and allocation of the fleet.
Ensure timely completion and submission of the monthly transport analysis report.
Security
Support the AC & OM in security monitoring and reporting.
Ensure all Logistics staff and especially drivers and passengers are security aware and adhere to guidelines in practice and reporting.
Staff Management
Line manage and capacity build the Logistics Assistant/Warehouse, Facilities & Transport Assistant, supporting them to achieve their role and tasks when needed.
Set objectives and conduct an annual Performance Development review with each member of the Logistics team.
Support and promote the standards outlined in the Programme Participant Protection Policy and Code of Conduct to their team, partner organizations and beneficiaries, and be committed to providing a safe working environment.
Promote and lead the Logs team to achieve high standards of transparency and accountability in order to reduce potential for abuse or Fraud
Promote high standards of performance and service delivery by the Logs team to ensure the success of the overall programme in Syria
Reporting
Input into the monthly report as requested by the Logistics Manager.
Review of the warehouse report prior to submission to the Logistics Manager and Systems Director
Update the asset register when required and ensure all items are tagged
Manage and update the SR Tracker
Review the fleet reports and spot check vehicle log sheets
Advertiser: Confidential
Other Information’s:
How to Apply:
Please send your CV to the following email/Link:
Please fill out the form on the following link:
https://forms.gle/j12g2En7htXSKw6E6
Please consider to mention the advert ID (Above) and the job title in the email subject.
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