Senior Identification & Registration Assistant, Al Hasakah CCs (BHA II -052– 2023 – Syria)
Blumont is a global organization working with local communities to design and implement innovative approaches to building infrastructure, delivering lifesaving humanitarian assistance, and bridging the gap from early recovery through long-term stability and development. Blumont serves underserved populations, refugees, internally displaced persons, victims of conflict, and tackles development challenges through programming tailored to local contexts and needs in order to empower communities from relief and recovery to sustainable resilience.
Blumont is looking to hire a 01 Senior Identification & Registration Assistant for BHA SAFER II Program funded by the U.S. Agency for International Development (USAID) in Al Hasakah Collective Centers (CCs) North East Syria.
Job Description:
The Senior Identification & Registration Assistant is a member of the Registration & Identification team, the incumbent is responsible for supporting all activities related to registration and identification along with related guidance, which may also include functions related to reception, filing and data management. S/he will lead & provides counselling to, and responds to queries from, IDPs, asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements. S/he liaises closely with camp management, protection staff and partners to ensure timely identification and referral of persons of concern (POC) for protection follow up. The Identification Officer may assist in compiling and analyzing information related to registration activities in the operation area, the incumbent may provide interpretation and/or translation services in cases for which s/he has the required language competencies
- The role reports to the: Program Officer
- Team members reporting to this post: ID & Registration Assistants
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
KEY AREAS OF ACCOUNTABLITY:
- Assist in the implementation of registration strategies and methodologies for populations of concern & take lead to deliver a comprehensive identification process for all new arrivals to the IDPs sites.
- Set up plan for and organize the identification process for all received displaced people/households at IDPs site.
- Assist the team in the implementation of registration strategies and methodologies for populations of concern.
- Assist in implementing Registration and Data Entry Standard Operating Procedures (SOPs) in accordance with relevant standards and policies.
- Assist in the monitoring and daily running of registration activities by camp management and enrollment and identity and individual case management activities by protection partners where required.
- Assist and conduct continuous registration and enrollment interviews when required in accordance with registration standards and guidance.
- Provide counselling to, and responds to queries from, and IDPs regarding registration and enrollment procedures and their rights and entitlements.
- Keep maintain accurate and up-to date records and data related to all registration, enrollment cases, PWD data, newborn babies etc and share with line manager.
- Assist& conduct post Identification monitoring with ID assistant, bilateral interviews and/or focus group discussion with vulnerable displaced households to identify specific needs and refer to the identified cases.
- Identify people with specific needs and ensure timely referral to protection follow-up with Protection partners and keep inform Program officer.
- Collaborate with partners protection staff in the delivery of assistance and programming.
- Support & conduct ad hoc surveys and assessments in coordination with M&E and CCCM team.
- Monitor and evaluate ongoing Identification activities and report on unmet needs and gaps
- Assist in training of camp management, and Partners staff in aspects registration and data collection.
- Draft correspondence and reports relating to registration and enrollment activities in the operation when required.
- Provide statistics and draft reports related to registration and enrollment data as requested.
- Maintain data security in line with UNHCR’s Data Protection Policies and Guidelines.
- Ability to travel to remote locations when required.
- Ensure producing unique tags and required docs (e.g. Case IDs) for all camp residents.
- Plan, implement, monitor and evaluate the departures process when needed.
- Develop emergency preparedness strategies if large numbers of displaced persons arrive during any emergency.
- Provide the Identification staff with appropriate tools and techniques.
- Fulfill any other duties as requested and/or needed by line manager.
ADDITIONAL JOB RESPONSIBILITIES:
- Conduct regular data quality check and clean-up
- Provide weekly and monthly data quality assurance reports.
- Provide weekly and monthly statistics on registration, enrollment, protection and assistances.
- Provide monthly data audit reports and analysis.
- Prepare basics list of planned distribution to share with Distribution partners & camp manager.
- Perform any other task as reasonably requested by line manager.
Qualifications and Skills
- institute degree or university Degree in Computer Science, Statistics, Economics, Business Administration, Information Management, Information Technology or related fields
EXPERIENCE and SKILLS:
- Minimum 1 year Experience (internships count as well) in training.
- Basic knowledge of the principles of protection, registration and assistance to asylum seekers, refugees and other persons on concern.
- Experience in working with identity management software or database.
- Good knowledge of handling confidential and statistical data.
- Good computer skills, particularly in data entry and management.
- Excellent knowledge of English, Arabic and Kurdish.
- Computer literate in Microsoft Word, Excel, and email.
- Excellent organizational and communication skills.
- Ability to work with minimal supervision.
- Flexible, committed and patient.
Success Factor:
- Analytical Thinking
- Technological Awareness
- Planning, organizing, and adaptation to work under pressure
- Negotiation and respect for cultural diversity.
- Positive attitude and a willingness to learn.
- Commitment to values, vision, and mission
- Excellent organizational and communication skills.
- Ability to work with minimal supervision
Other Considerations:
- Candidates will be required to provide educational certification to Blumont’s satisfaction as a requirement for this role
- Candidates from the local area are encouraged to apply
How to apply
Interested candidates are requested to send the most updated Resume to syr-hr@blumont.org . clearly mentioning Subject line as (B40 – Senior Identification & Registration Assistant -Al Hasakah ) on or before (20-June- 2023)
Blumont is an equal-opportunity employer, values diversity in its workforce and continually strives to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Due to the large volume of applications, we receive, we are unable to respond to all applicants, therefore, only shortlisted candidates will be contacted.
Blumont will review the applications on rolling basis and may close the advertisement before the deadline if the ideal candidate was found. One or more similar/different positions maybe filled in this recruitment activity depending on the applicants’ qualifications.
Blumont’s selection process will include rigorous background checks and all team members will be expected to carry out their duties in accordance with our core values, anti-harassment policy and PSEA policies