Budget and Financial Analysis Specialist- 01 Position- Duration – 06 Months
NES Based with regular travel to other offices
Qualifications & Experience:
- BA/S or equivalent in accounting or finance required; advanced degree preferred or 4 – 5 years of demonstrated equivalent experience.
- At least 3+ years of financial management experience,
- At least 3 years’ experience in grants management from diverse donor source, as well as an understanding of key institutional donor regulations such USAID, FCDO, ECHO is required.
- Experience within the NGOs is required.
- Demonstrated experience and skill with financial reporting preparation and presentation and proven ability to translate technical financial data into informative reports.
- Demonstrated experience in budgeting and budget planning including development of annual and grant budgets, forecasting and variance analysis.
- Advanced proficiency in Microsoft Excel and experience with financial systems integration
- Demonstrated problem solving skills and ability to find creative solutions.
- Effective verbal and written communication, multi-tasking, organizational and prioritization skills
- Proven ability to prioritize projects and initiate and follow through, with meticulous attention to details.
- Excellent oral and written English skills required.
- Ability to work effectively with an ethnically diverse team in a sensitive environment.
- Demonstrated previous line management experience is preferred but not required.
Responsibilities/Duties:
STRATEGY AND VISION:
- Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
BUDGET DEVELOPMENT:
- Develop hub specific donor budget proposals by collaborating with the program teams and other support units and ensuring adequate and reasonable cost coverage to fully implement the project deliverables.
- Coordinate processes and communications with all program/department budget holders to monitor and revise budgets throughout the year and life of projects.
- In close coordination with the Area Director, ensure regular and timely updates of master budgets for submission to the Country Finance team.
FINANCIAL REPORTING:
- Monitor grants’ performance for all donors. Work with budget holders to ensure that key processes and systems are in place to manage grant risk assessments, donor financial compliance rules, and reporting processes.
- Work closely country finance teams to prepare the donor financial reports, and other ad hoc reporting requirements.
- Assist the hub budget holders in reviewing the general ledgers and supporting documentations to comply with eligibility and flexibility requirements.
- Prepare the hub specific BVA reporting templates following internal processes.
- Prepare regular financial reports and analysis for the country/hub program that forecast and reflect trends on budget performance and grants financial position.
- Work closely with the hub grants manager and country finance team following the grant close out process. Coordinate with team members to fulfill the financial actions points.
BUDGET ANALYSIS:
- Coordinate closely with Program and Support services teams to complete forecasts.
- Lead BvA (budget vs actual) meetings ensuring active participation of relevant budget holders to support budget analysis.
- Engage actively with relevant departments and provide relevant support to ensure sound financial management of project budgets.
- Prepare the hub master budget and the operational cost coverage report and analyze for gaps. Ensure timely communications with the hub management and country finance teams on budget position and areas of financial concern.
FINANCIAL COMPLIANCE:
- Support the development of templates and SOPs related to budget management in close coordination with the Country Finance team.
- Ensure compliance with policies and procedures regarding spending, forecasting, cost saving, cost allocation and annual planning.
CAPACITY BUILDING:
- Support the capacity and skills development of the team to help deepen understanding of budgeting, forecasting, and monitoring and tracking of budgets.
- Assist team members with forecasting and budget information, tools, and resources to ensure optimal utilization of all grants.
- Provide training to finance and non-finance members on budget management processes, systems, and best practices.
TEAM MANAGEMENT:
- Line management of BFA (Budget and Financial Analysis) team members.
- Support members in the BFA team to understand and adhere to internal policies and procedures.
- Build capacity of the BFA team to understand internal and external policies and procedures including donor compliance.
- Ensure sound administrative line management of the team that takes into consideration well-being and professional development of staff.
Organizations Commitment towards Safeguarding & Ethics
The organization is committed to ensure that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to the organizations code of conduct policies and values at all times. Team members are required to complete mandatory Code of Conduct online learning courses upon hire and on an annual basis
HOW TO APPLY:
Interested candidates can follow the below link to fill in their information and attach CVs not later than June 21, 2023:
https://docs.google.com/forms/d/e/1FAIpQLSf-7VW0lO7waaSge3ZyucHbLuz0EEVJ8Xf9SS06oOHYDj5UIg/viewform
Organization reserves the right to accept or reject any or all CV(s) without assigning any reason.
All applications must include the position title in the subject line. Only short-listed candidates will be contacted for the interview and all interviews will be conducted in English.