JOB Vacancy Announcement #: 8453
Job Title: HR COORDINATOR ASSISTANT
Application deadline: 08.06.2023
Duty Station: Derik
Job Requirements:
Education • Essential university diploma, desirable a degree in finance, business or administration related studies.
Experience • Essential working experience of at least two years in relevant jobs.
- Desirable experience with INGOs
Knowledge • Essential computer literacy (word, excel, internet, Outlook)
- Desirable experience of HR application like Homère
Language • Advance level in English is Essential, plus local language
COMPETENCIES: • Results, Teamwork, Flexibility, Commitment, Stress Management
Job Description:
Accountabilities
- Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation compliance
- Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
- Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
- Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
- Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
- Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
- Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
- Follow-up cost of living on a regular basis.
- Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
- Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
- Supervise project budget execution in order to detect deviations and recommend corrections.
- Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, ID card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
- Ensure that all staff have valid work, stay, and travel permits.
- Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay.
Specific Accountabilities
Recruitment:
- Post job vacancies announcements for mission online and share with all mission location
- Responsible for keeping the recruitment overview for coordination up to date.
- Responsible for keeping a database DW pool up to date divided by department.
- Ensure proper onboarding for the new recruited staff
Staffing:
- Share monthly annual leave overview with relevant managers/coordinators.
- Support managers/coordinators in JD follow up and update.
- Follow up with supervisors of the different departments in healthy rotation within the DW pool.
- Responsible for submitting the monthly HR report
LEVEL 7
Work place: Derik,
Contract of Employment: Fixed-Terms-Contract for 12 months, Renewable
Job Family: HR & FIN
Job Purpose:
Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations, under the HR Coordinator’s supervision
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
How to Apply:
“Important to follow, otherwise the application will not be considered”
· Applicants must send their CV in English only, cover letter and Education Certificates to the email (ingojob.derik@gmail.com ) no later than: 05:00 PM 8/6/2022
- Please indicate in the subject of your email “HR COORDINATOR ASSISTANT”
- Applicants must clearly state their experiences in Month/Year basis in their CVs.
- Please send the application once only.
- Incomplete applications will not be consider. (no job title indicated, applications submitted by paper, applications provided in a language other than English, no motivation letter and/or CV)
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