Administrative Officer

Administrative Officer

Admin الموارد البشرية والإدارية

Job Title: Administrative Officer

Application deadline: 04.06.2023

Duty Station: Raqqa

Job Requirements:

Technical skills

  • Excellent computer skills (Excel, Office 365 and SharePoint).
  • Previous experience with Saga and Homere is a strong asset.
  • Good command in English (all the administrative work is in English).
  • At least 2 years of experience on a similar position in NGOs.
  • Previous Admin experience in NGO is mandatory (Administrative management/ HR management/ Accounting/ finance management….)
  • Technical knowledge and/or educational background in HR and Financement management is much valuable.

Personnal skills

  • Good interpersonal skills and communication, to be able to communicate in English with colleagues from Officer level to Manager level
  • Proactivity and ability to adapt easily
  • Capacity to work with short under pressure
  • Well-Organized, Rigorous but at the same time ability to be flexible when needed
  • Team spirit.
  • Being Solution oriented is crucial for this position

Job Description:

At his/her assigned base level, the Administrative Officer supports the Administrative supervisor in Human Resources and Finance tasks following Solidarites International’s procedures.

List of main activities – to be conducted in accordance with the established internal SI policies is:

TECHNICAL FUNCTIONS

Cash Management:

  • Ensure the physical maintenance and safety of cash boxes.
  • Prepare the cash-flow at base level.
  • Carry out the change of currency, the payments and advances.
  • Ensure the update of advance book, cash books within the established guidelines.
  • Prepare monthly closing, revision of accounts for the base.

Accountancy:

  • Ensure the recording of accounting entries and the check of supporting documents.
  • Record the correct accounting code, budget allocation based on allocation board.
  • Ensure the archiving and digitalization process is done.
  • Support the line manager in the preparation of the monthly accounting pack.

MTA Management:

  • Ensure all the payments requests are in accordance to SI procedure.
  • Prepare weekly MTA requests and participate in their follow-up.

Supply Payments:

  • Ensure that all payment of supplier’s payments is done within the set timeline.
  • Ensure Payment on field (Daily workers, owners of guesthouse and office).
  • Participate the follow up of supply payment and daily worker payment follow-up.

Employee follow up:

  • Participate in the preparation of contracts, amendments and ends of contract for national employees.
  • After Manager’s validation, organizes the signature of required document(s) by Employee on the due date.
  • Update monthly employee’s follow-ups, record salary advances and data in HOMERE on a weekly basis.
  • Payroll: check the monthly variables for each employee according to the attendance sheets and monthly planning and employee benefits for payroll purposes (gratuity, reallocation allowances…), enter the data for the monthly payroll in Homere and after validation, ensure in collaboration with the Finance department the envelopes preparation and payment.
  • Compiles market price information collected from the cook and update the COLA on a monthly basis.
  • Collects, compiles information and update the PD follow up on a regular basis.
  • Reporting various meetings and compiling and presenting information.

Recruitment:

  • Welcome and participate in the induction of new personnel (A1 to B2) in collaboration with other departments.
  • Participate to recruitment process : Long List, monitoring test, Interview.

Reporting/communication:

  • Participate to the weekly meeting and weekly reporting.
  • Report back all information or problems linked to his/her activity to his/her line manager.

Other:

  • Participate in supporting the line manager during auditing or any checks issued by partners or head office, at base level.
  • Participate to team building activities and other event organisation.
  • Other tasks as per required by the line managers that fall within the Admin department.

ORG CHART POSITION (reporting and functional relationships)

  • Line manager: Admin supervisor
  • Functional manager: – Admin supervisor

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://enketo.ona.io/x/32r1PdV2                         

Please consider to mention the advert ID (Above) and the job title in the email subject.

#شبكة _شمال_سوريا