Field Office Coordinator

JOB Vacancy Announcement #: 8086

Job Title: Field Office Coordinator

Application deadline: 13.03.2023

Duty Station: NES – HSK

Job Requirements:

Generic professional competencies:

Experience working in support functions in a humanitarian/recovery context
Previous experience working in complex and volatile contexts
Documented results related to the position’s responsibilities
Fluency in English, both written and verbal
Computer literate in Microsoft Office, including strong skills in Word, Excel and Outlook.

Context/ Specific skills, knowledge and experience:

Knowledge of the context in Northeast Syria;
Experience in coordination and representation, including with local authorities, I/NGOs, and communities.
Good communication skills, with capacity to directly influence and negotiate with a wide range of stakeholders;
Strong leadership skills and a supportive management style;
Experience in a flexible approach to managing and prioritizing a high and diverse workload.

Personal Qualities

Planning and delivering results
Working with people
Communicating with impact and respect
Handling insecure environments

Job Description:

Generic responsibilities

Line management of support staff at field office level and administrative oversight of all core competency departments.
Manage day to day HR and Admin, finance, logistics and security tasks of the field office;
Act as primary point of contact and facilitate communication between ORG management and ORG staff in the area or responsibility, local authorities, members of local community, beneficiaries, and all other stakeholders;
Ensure adherence to ORG policies, handbooks, procedures and SOPs/guidelines;
Ensure adherence to Security and Risk Management policy and procedures as well as overall programme and operational risk management policy and procedures;
Coordinate and assist with budgets and costs for the field office’s shared costs and support functions;
Provide support in the training and development of staff;
Provide support to project implementation at field office level;
Coordinate representation meetings with the UN, partners and authorities;
Promote the rights of IDPs/returnees in line with the advocacy strategy.

Specific responsibilities

Operational Management:

– Overall responsibility for effective and efficient management of the field office;

– Responsible for providing support to field-based staff in implementing ORG project(s), in close coordination and collaboration with the Northeast Syria Area Management Team and CC Project Managers based in Erbil;

– Responsible for providing timely updates regarding the context, needs, and trends to the Area Manager;

– Budget management in line with the approved authorisation table, ensure appropriate burn-rates are maintained and that solutions to over/under expenditure are applied;

– Support the field-based staff by reporting on potential conflicts of interest, fraud, protection concerns, and any other effects related to ORG’s assistance.

Safety and Security:

– Support dedicated ORG safety and security staff in information collection and sharing, to ensure the safety of ORG staff and beneficiaries;

– Ensure security guidelines and security risk assessments are implemented and regularly updated for all project locations.

Logistics and Finance:

– Ensure appropriate Financial and Logistical ORG systems/ procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently;

– Ensure regular communications between area office and field office support functions are maintained;

– Responsible for ensuring timely submission of cash forecast to the Area Office;

– Responsible for preparation of projected expenditures on a monthly basis (cash book management)

– Responsible for accurate budget control and overall responsibility for financial management at the field office in line with active projects.

Human Resource and Administration Management:

– Optimize the use of human, logistics, and financial potentials;

– Plan staff requirements and liaise with HR department in the Amman Area Office;

– Responsible for appraisals as per ORG’s standard requirements and procedures;

– Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed;

– Responsible for facilitating capacity development and training of all personnel.

Coordination and Representation:

– Responsible for attending meetings and coordination fora, representing ORG strictly within the limit set out by the area office and country office;

– Act as the main point of contact for ORG with: local authorities, members of the public, beneficiaries, I/ NGOs, and any other persons or organizations;

– Conduct senior representation and promote strong working relationships with local authority counterparts;

– In line with ORG’s standards, ensure communication plans are implemented, stakeholders are informed on ORG’s activities, and the organisation is well accepted by communities;

– In charge of producing weekly and monthly report, flash reports and any other reports as requested by the Area Manager.

Support to Programme Development:

– Under the line management of the Area Manager and close support from the Area Management team and the CC Project Managers in Erbil, contribute towards drawing up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, both programme and support staff;

– Support multi-sectoral emergency preparedness and response as required by the context and management.

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://www.surveymonkey.com/r/79WF95R

Please consider to mention the advert ID (Above) and the job title in the email subject.

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