JOB Vacancy Announcement #: 7662
Job Title: Compliance Coordinator Syria – Iraq
Application deadline: 30/10/2022
Duty Station: Raqqa
Job Requirements:
Essential
University graduate with a background in finance, management, administration or a related field;
3-4 years’ experience working in a finance/accounting/audit role;
Able to instruct and enforce adherence to rules and regulations;
Experience in reviewing documents/reports with a keen eye for detail;
Experience in developing and delivering training workshops and materials;
Experience in performing audits and/or reviews of systems/controls;
Excellent Excel and Word skills;
Willingness to travel and work in challenging environments;
Fluent in Standard Classical Arabic.
Desired
A recognised accountancy or auditing qualification (ACA, ACCA, CIMA etc.) would be an advantage;
NGO experience would be advantageous, preferably in a finance or compliance position, with particular experience of institutional donors such as Irish Aid, EU, ECHO, USG, or FCDO.
Job Description:
You will be responsible for:
Compliance support
Gaining an understanding of Concern’s internal procedures, donor requirements and compliance risks, and working with relevant staff to ensure these are appropriately addressed.
Continually building on your understanding of the specific requirements of donors and the type of analysis they undertake when they conduct audits with particular emphasis on [Irish Aid, EU, ECHO, USG, FCDO and other country specific donors as required].
Compliance Testing and Reviews
Completing quarterly testing of financial transactions, using standard templates, to ensure both donor and processes/procedures have been followed and a sufficient audit trail exists. This will require substantive reviews of transactional documents in relation to finance, HR, procurement, logistics and other risk areas.
Completing additional transaction testing and reviews on closed projects in order to ensure everything is filed appropriately and ready for a future donor audit.
Proactively ensuring issues identified during the transaction testing are rectified immediately. The Compliance Coordinator will be responsible for following up with relevant management on changes implemented to address issues identified to ensure they are being adhered to.
Conducting reviews/audits of particular processes and procedures in the country office(s), as well as visiting project sites in order to verify activities. This would include an active role in programme and project review and wash-up meetings and other learning events so that they include key compliance issues and lessons.
Training
Providing training and reference materials to relevant staff [and implementing partner staff where relevant] on the rules and regulations of [Irish Aid, EU, ECHO, USG, FCDO] and other country specific donors. This will be using standard materials where available or in some cases developing new materials.
In conjunction with the CMT, considering what other necessary training should be scheduled for staff [and implementing partner staff where relevant]. This may include training on the Anti-Fraud policy, Whistleblowing policy and Conflict of Interest policy as well as other policies/procedures. The Compliance Coordinator will be responsible for delivering the training in a professional manner, keeping attendance records, and reporting of same to management in country, or supporting other staff with this as necessary.
Project Lifecycle Support
Actively engaging with relevant colleagues (including finance, HR, procurement, logistics and programmes) at the various stages of a project’s lifecycle (proposal, agreement signing, partnership development, implementation, reporting and audit) to advise and highlight specific internal and donor compliance requirements.
Attending Project Management Meetings held at the various stages of a project/grant (Opening, Interim and Closing) to ensure relevant compliance issues are discussed and understood.
Supporting Grant Owners with their review of new donor agreements to ensure the main compliance requirements are identified.
Periodically reviewing grant files maintained on Concern’s Grant Management System (and in hard copy as required) to ensure that all relevant documents are filed and easily accessible.
Audit Facilitation
Supporting the country finance department with the facilitation of donor audits – checking documents for completion before handing to auditors for review, keeping a log of documents submitted to auditors, and responding to auditor queries where relevant.
Maintaining a log of actions required from various audits/reviews and working closely with departments/partners to ensure that any issues identified are properly understood, improvement commitments are made and that their implementation is monitored.
Other tasks
Conducting fraud investigation work when necessary.
Supporting the Country Director and the Grant Compliance Unit in Dublin HQ, and undertaking any other tasks requested by the same.
Advertiser: Confidential
Other Information’s:
How to Apply:
Please send your CV to the following email/Link:
Please fill out the form on the following link:
https://forms.gle/FrE5589Qbne9p8Xp8
Please consider to mention the advert ID (Above) and the job title in the email subject.
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