Supply Supervisor

Supply Supervisor

Admin اللوجستيك والتوريدات

JOB Vacancy Announcement #: 7585

Job Title: Supply Supervisor

Application deadline: 18.10.2022

Duty Station: Raqqa

Job Requirements:

PERSONAL ABILITIES:

  • PROVEN EXPERIENCE IN WORKING IN COMPLEX AND VOLATILE ENVIRONMENTS
  • PREVIOUS EXPERIENCE WITH A INGO IN SIMILAR POSITION
  • STRONG ABILITY TO RESPECT CONFIDENTIALITY AND NEUTRALITY PRINCIPLES
  • STRONG KNOWLEDGE OF HUMANITARIAN PRINCIPLES
  • LEADERSHIP AND COMMUNICATION SKILLS
  • DYNAMISM AND ENERGY
  • ABILITY TO WORK UNDER PRESSURE
  • STRONG WRITING SKILLS
  • STRONG ORGANIZATIONAL SKILLS

TECHNICAL COMPETENCES:

  • BACHELOR’S DEGREE IN INDUSTRIAL ENGINEERING, SUPPLY AND/OR LOGISTICS MANAGEMENT OR BUSINESS ADMINISTRATION.
  • MINIMUM OF 1-YEAR OF PROFESSIONAL EXPERIENCE IN SUPPLY MANAGEMENT.
  • PROVEN EXPERIENCE AS A SUPPLY SUPERVISOR OR OFFICER IN HUMANITARIAN SECTOR
  • KNOWLEDGE IN MICROSOFT OFFICE.
  • PLANNING, ORGANIZATION AND COMMUNICATION SKILLS.
  • PROVEN KNOWLEDGE OF PURCHASE REGULATIONS AND MARKETS IN NES.
  • PROVEN EXPERIENCE IN NEGOTIATION AND SUPPLIER RELATIONSHIPS.
  • PROFICIENT IN ENGLISH LANGUAGE.
  • PROVEN EXPERIENCE IN MANAGING TEAMS

Job Description:

Goal/Purpose:

The Supply Supervisor will support the Deputy Supply Manager in implementing and supervising the supply chain at his/her assigned base: procurement and local transportation in accordance with SI logistics procedures. The role will work as part of the Logistics Team to ensure delivery of results in a controlled and consistent management environment.

The Supply Supervisor is responsible for effective delivery of procurement services in order to obtain the best value for money. He/she provides solutions to a wide spectrum of complex issues related to procurement. The Supply Supervisor promotes a collaborative, quality and results oriented approach.

TASKS AND RESPONSIBILITIES:

Procurement

  • Ensure that all goods and services purchased are done according to the request and according to SI operational guidelines, ensure that approval rules and procedures are observed.
  • The Supply Supervisor will be responsible for maintaining up to date paperwork following standard procedures and must always ensure that supplies required are purchased in the most timely and cost-effective manner, with due regard to quality and that accountability and transparency is always retained.
  • Receive, review, and analyze all Purchase Lines (PLs) request in LINK (Supply software) to ensure they contain clear and accurate technical specification to proceed in conformity with established practice
  • Implement proper monitoring system and control of procurement processes including organization of Request for Quotation (RFQ), Call for Tender drafting (CFT), receipt and evaluation of quotations and bids, negotiation of certain conditions of contracts in full compliance with SI rules and regulation.
  • Track orders ensuring all supplies & services ordered are received
  • Undertake negotiations on prices and services.
  • Ensure the quality-price ratio of purchases with the purchaser
  • Support the Deputy Supply Manager to carry out a purchasing environment analysis at the local level.
  • Develop knowledge and monitor the commodity market for goods and services in the zone of intervention and be able to identify and select potential vendors.
  • Prepare the purchasing documents and draft the contracts, ensure the translations of some logistics documents (invoices, quotations…) to submit for validation to the Deputy Supply Manager.
  • Oversee adherence to contractual agreements, recommends amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality, and performance measurement mechanisms.
  • Participate in the drafting the call for tenders with the Deputy Supply Manager. Review specifications, draft tender documents and with selected committee members circulate Tender documents for review
  • Check that the purchasing documents are complete and archived in keeping with Solidarités International procedures
  • Communicating with Program managers and deputy PMs on the status of their requests on a weekly basis by email.
  • Ensure that the quality check is carried out by the purchaser with the collaboration of the requester for the goods purchased
  • Ensure the non-disclosure of any information whatsoever relating to the practices and business of SI, acquired in the course of duty to any other person or organisation without authority except in the normal execution of duty programme.

  Monitor Shipments

  • Coordinate the deliveries in collaboration with Logistics Team and the Program Teams (communication by email)
  • Ensure that the goods are transported to the requested location at the requested date in the Purchase Order

Human Resource Management

  • Supervise daily the purchase officers to ensure the smooth running of activities
  • Participate on the trainings and their recruitment / capacity building
  • Conduct or participate performance reviews for his/ her members of the supply staff
  • Draw up workplan, action plan for the staff

 Supplier Payment

  • Receive and review invoices for the delivered purchase orders, and prepare payment requests to finance with all relevant supported documents
  • Ensure the payment file are consistent and complete before handing over to Finance Department (date of delivery, respect of contract clauses, draft of internal note for audit)
  • Ensure that suppliers are paid as per contract, and according to SI procedures

Reporting

  • Share supply tools (PFU Export) with Deputy Supply Manager on monthly basis
  • Prepare and share the Payment Forecast with Finance Department on a weekly basis
  • Prepare packing lists for the archives shipped to Erbil

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://enketo.ona.io/x/kVVbMrso       

Please consider to mention the advert ID (Above) and the job title in the email subject.

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