JOB Vacancy Announcement #: 5150
Job Title: Supply Chain Officer
Application deadline: 17.09.2022
Duty Station: Al Hol
Job Requirements:
Education:
- University degree in administration or any equivalent is desirable.
Experience:
- 3 year working experience in the NGOs.
- Experience in working in an international environment and in liaising with a variety of partners at all levels of the hierarchy.
Skills/Competencies:
- Excellent in English language and Arabic, Kurdish.
- Good experience in the usage of computers and office software packages (MS Word, Excel, etc.).
- Commitment, efficiency, flexibility, and drive for results.
- Have high standards of ethics and integrity. At least 1 year of prior professional experience in a similar post, extensive experience with administration, procurement, or logistical service.
- Proved experience in the Humanitarian Aid System is desirable.
- Experience working in Syria and knowledge of USAID procedure and guidelines (advantage)
- Ability to meet deadline and work commitment with minimum supervision.
- Excellent interpersonal, organizational and communication skills.
- Ability to stays composed and positive even in difficult moments, handles tense situations with diplomacy and tact, and has a consistent behavior towards others
I have received a copy of this Job Description and understand that by singing below, I am accepting all responsibilities as outlined above. Failure to comply with the requirements of this Job description may result in disciplinary action and/or dismissal.
Commitment:
All role holder is expected to carry out their duties in accordance with our code of business ethics, core values, anti-harassment policy and PSEA policies.
Other Considerations:
Candidates from the local area are encouraged to apply.
Job Description:
Support the conduct of procurement activities for projects through the structure implementation in the area.
Ensure full compliance of procurement activities with Blumont Field Procurement Manual, Financial Rules and Regulations, relevant Organizational Policies, and donor regulations.
Assist in transactional procurement including tendering processes, evaluation, contracting, and payment conditions, and performance evaluation.
Accountable to provide quality weekly/ monthly/quarterly procurement reports to the Supply Chain Officer.
Conduct market survey/assessment to the required items whenever requested and make sure that the item descriptions of the required items are clear and understandable.
Receiving/returning samples from/to the vendors of the items whenever required for any specific tendering process
Coordinate with the vendors for change/bring new samples if not passed/not provided for sample check purpose.
Coordinate with sample evaluation committee to conduct and finalize the sample evaluation process and to make sure the sample evaluation form is filled and signed by the committee with high quality of data and justifications.
Follow up of updating of all the trackers (GRN tracker – PR tracker – Payment Tracker – AP tracker) and uploading all the support documents and the package of payments to the SharePoint.
Provide monthly reports to the Supply Chain Officer on procurement activities and implementation status.
Prepare and coordinate with Supply Chain Unit and conduct of RFQs, PRs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with Blumont rules and regulations.
Prepare and follow up on purchase orders for goods, Good Receive Reports, and contracts for services.
Regularly update Vendor Information Sheets (VIS) and elaborate supplier selection;
Maintenance and update of all procurement files and procurement transaction tracking matrixes and sharing the matrix with Supply Chain Unit.
Ensure confidentiality, integrity and Anti-Fraud policies and procedures are adhered to before, during and after procurement actions are completed.
Ensure receipts are received when payment is conducted in cash.
Manage Supply Chain filing system in the assigned Office.
Supervising inventory of warehouses and other storage procedures and supervising the introduction and extraction of materials from and to warehouse, in coordination with Supply Chain Officer.
Supervise all the vehicles organized and plan the daily and weekly movement and obtain all approvals for the movement of vehicle.
Fleet & Transport Management: Ensures that Fleet procedure & policy are fully implemented, guaranty the fleet are in good conditions, repairs are done, and transport tracker are in place, movement, driver management.
Any other duties as assigned by the supervisor.
Perform any other duties as assigned by management
KEY AREAS OF ACCOUNTABLITY
Fleet Management.
Inventory and Asset Management
Field Procurement Management
Advertiser: Confidential غير معلن
Other Information’s:
Blumont is a global organization working with local communities to design and implement innovative approaches to building infrastructure, delivering lifesaving humanitarian assistance, and bridging the gap from early recovery through long-term stability a
How to Apply:
Please send your CV to the following email/Link:
Please consider to mention the advert ID (Above) and the job title in the email subject.
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