LIAISON OFFICER – LEVEL 5

LIAISON OFFICER – LEVEL 5

Admin العلاقات العامة و الأمن و السلامة

JOB Vacancy Announcement #: 6843

Job Title: LIAISON OFFICER – LEVEL 5

Application deadline: 05:00 PM   19/5/2022

Duty Station: Raqqa

Job Requirements:

  • Secondary education essential. Administration or communication related studies desirable.
  • Essential previous experience of at least one year in related relevant positions, in our organization or other NGOs.
  • Essential computer literacy (word, excel and internet)
  • Mission and local language essential.

Job Description:

Accountabilities

  • Together with the HR Co, ensure that all organization staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures
  • Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc..
  • Know all the procedures that organization needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with the LogCo and the logistic department of the mission.
  • Follow up clearances of organization cargos and informs about any possible planned or extraordinary needs.
  • Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
  • Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them.
  • Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
  • Ensure, together with the MCT members that all organization activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs related issues and inform about any possible risks or problems.
  • Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing organization principles and values at all levels.
  • Keep all documentation and files updated, properly filed and easily accessible for the internal users.

HR specific accountabilities:

–        Liaise with Raqqa authorities for NES/KRG crossing permit for training and mobilities opportunities;

–        Liaise with Raqqa authorities for HR related matters (tax, legal implementations) in close collaboration with the HRCo and the PAM;

Logistic/Supply specific accountabilities:

–        Regularly update and communicate with Dep LogCo Supply and Mission Supply Manager for NES incoming cargo permit, pre-cargo clearance approval from authority.

–        Make sure to follow up on physical presence, from Authority level office documents are submitted on time for approval and received the document when approved.

Availble and reachable on phone call during weekend to give extra support when required

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:

IMPORTANT TO FOLLOW, OTHERWISE APPLICATIONS WILL NOT BE CONSIDERED:

·         Applicants must send their CV in English only, cover letter and Education Certificates to the email (ingojob.derik@gmail.com ) no later than: 05:00 PM   19/5/2022

·         Applications must clearly state “Liaison Officer” in the subject line of the email.

·         Applicants must clearly state their experiences in Month/Year basis in their CVs.

·         Please send the application once only.

  • Incomplete applications will not be consider. (no job title indicated, applications submitted by paper, no motivation letter and/or CV)

Please consider to mention the advert ID (Above) and the job title in the email subject.

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