Job Title: Supply Chain Assistant
Location: Al-Hasakah
The Opportunity:
- A) procurement Role – (65%)
- Review requirements, check the correctness/accuracy of the Purchase Request Specifications, and accelerate the correct sourcing procedure.
- Assist in receiving physical samples from Suppliers and coding them.
- Assist in checking the bids received through the tender process (checking the capability, and commercial of each supplier.
- Assist in ensuring that all the organization’s Suppliers conform to the organization’s Essential Standards.
- Assist in doing market assessment as per the supply chain needs.
- Coordinate meeting venues for the Procurement Committees to be scheduled.
- Ensure suppliers are vetted according to the organization’s policies and an updated supplier database exists with comments on performance and contract tracking.
- Process all Benefits Approval Forms for approval based on supporting documents.
- Ensure the Procurement file documentation is filed in a complete and appropriate manner, in hard copy and electronically archived on the SharePoint/one drive.
- Engage with the Supply Chain Officer to ensure that any challenging issue is escalated and addressed in time
- B) Warehousing Role- 10%
- As an authorized user of the Total Inventory Management System (TIM) System, process transactions on the Goods Receipt and Stock Releases based on confirmed details.
- Implement Warehouse standards and procedures to meet the organization’s operational quality standards.
- Participate in the process of annual stock check against the register to ensure that all assets are accounted for, in the stated locations and in full working condition.
- Promote the use of Distribution Plans from program teams to ensure accurate distribution of supplies within active project life to avoid residual stocks (stocks on expired SOFs)
- C) Asset Management – 10%
- Ensure Asset Management Standard Operating Procedures are implemented – all Asset transactions are entered in the asset register.
- Oversee the constant update and monthly review of asset registers to ensure they are maintained, all assets’ details are logged, issued with unique asset numbers and cards, and are tracked.
- Champion the Asset Verification Exercise periodically to ensure an accurate listing of Assets Consolidate key program closeout documentation including programs, equipment, and assets.
- Maintain an up-to-date asset inventory, including proper asset labelling; investigate and document any loss or damage.
- D) Support to Partners (10%)
- Review Partner Procurement documents to ensure the correct process is followed and documented.
Support partner teams to have a strong understanding of partner Supply Chain Documentation including Vetting of all Partner Suppliers.
- E) Information Management & Reports- (5%)
- Share Weekly and Monthly updates on Asset Registers from the field office.
- Share Weekly and Monthly updates on warehousing current stock reports.
- Investigate any Discrepancies; provide an Asset loss/theft report to the management.
- Review Project Transaction listing to ensure all assets and equipments are captured and reported based on where they have been finally charged and update Asset Reports
- Participate in logistics Working Group Meetings and other relevant Inter-Agency Collaboration engagements to stay constantly updated on logistics information sharing.
In order to be successful you will bring/have:
Essential:
- Bachelor’s degree in business management or related field.
- 1-2 Years experience in supply chain management in an emergency environment including complex procurement, transport and distribution, warehouse, and stock.
- Excellent Microsoft Applications Skills
- Very good in written and spoken English.
- Commitment to and understanding of the organizational aims, values, and principles.
Desirable:
- Relevant qualifications or training courses.
- Working with INGOs .
Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.
We follow an extensive background and reference checks for candidates, so we request you to provide accurate information in your CV (i.e. specific dates for your experience and academic certificates etc.). Any discrepancies in information provided in your CV and application will lead to cancelation of your candidacy at any stage of the process even after employment.
Please mention your English and Computer skills clearly in your application
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
INGO does not charge a fee at any stage of the recruitment process.
The application period closes on 10/12/2023
Applicants may submit their CVs with their cover letter, address; telephone number and contact information through the link