International Rescue Committee
Syria Country Program
Job Description
Job Title: HR Assistant
Grade: Incentive Worker
Department: Human Resources
Location: Hassaka
Background/IRC Summary:
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria – more than half of the country’s population – are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.
Job Overview/Summary:
The Human Resources HR Assistant will be responsible for providing support to the various human resource functions of Syria’s country program. This includes supporting HR functions according to Local HR policies and procedures.
Under the support of the HR Officer, the HR Assistant will actively participate in managing the incentive workers selection process, onboarding, and personnel file updates. Support monthly payments, handle identity card requests, and assist in field position recruitment processes.
Responsibilities:
- Maintain a comprehensive understanding of the IRC HR Handbooks, support employee interpretations, and maintain compliance.
- Handle tasks and duties related to the incentive workers selection process including the advertisement, longlisting, conducting interviews, and giving offers.
- Ensure proper onboarding documents for incentive workers.
- update the personnel files for the incentive workers.
- Support the monthly payment process of the incentive workers by updating required changes to the HR officer.
- Key focal staff for all Identity card requests for incentive workers
- Assist the recruitment team in all field position recruitment processes, including posting vacancies and facilitating interview arrangements.
- Manage staff’s leave requests, ensuring adherence to IRC’s policies.
- Follow up with staff regarding timesheets and ensure timely submission.
- Scanning and archiving all required HR documents.
- Perform other job-related tasks as requested by the supervisor.
Required Experience/qualification/Skills:
- University or Institute studies
- At least one year of experience in HR.
- Professional experience with INGOs/NGOs and/or international experience is a plus; interest in the humanitarian field is preferred.
- Strong multitasking abilities, adept at handling pressure.
- Effective teamwork skills.
- Good reporting skills
- good in MS Word, Excel, Outlook, and PowerPoint
Language/Travel:
- Fluency in Arabic Language
- Intermediate in English language
Key Working Relationships:
Position Reports to: HR Officer
Position directly supervises: N/A
Indirect Reporting (If applicable): N/A
Key Internal Contacts: All staff and departments in the Field Office
Key External Contacts: N/A
Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.
Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.
Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.
IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.
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أخر موعد لاستلام الطلبات 3 كانون الأول 2023