إعلان وظيفة شاغرة رقم: 9388
المسمى الوظيفي: مدير المشتريات
اخر موعد للتقديم: 30.11.2023
مقر العمل:
متطلبات العمل:
الوصف الوظيفي:
الجهة المعلنة: Confidential
ملاحظات أخرى:
كيفية التقدم للمنصب:
يرجى ارسال السيرة الذاتية على البريد الالكتروني / الرابط الإلكتروني التالي:
Please fill out the form on the following link:
https://forms.gle/11wQGHfgU1mXmoe88
مع ضروة وضع رقم الإعلان أعلاه و المسمى الوظيفي او عنوان الشاغر في عنوان الرسالة (خانة الموضوع).
ملاحظة عامة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.
JOB Vacancy Announcement #: 9388
Job Title: Procurement Manager
Application deadline: 30.11.2023
Duty Station: Raqqa
Job Requirements:
Essential
BA qualification in a relevant discipline (Supply Chain, Procurement or/ Business Studies included)
Minimum 5 years previous experience in a procurement role, preferably an INGO
Previous experience in procurements for ECHO, USAID/USG, EU, Irish Government, UK Government funded grants
Experience working with NGO/Humanitarian sector in supply chain departments
Experience in data analysis, market surveys and suppliers database
Excellent written and spoken English–Fluent in Arabic
Computer skills (MS Package), IT and technically oriented, experience with ERP procurement applications
High capacity to organize his/her work, and manage priorities; Attention to detail
Strong interpersonal and intercultural skills
Ability to work under high pressure and without constant supervision
A strong team spirit
Previous experience managing a team remotely
Desirable
Post-Graduate degree in relevant technical area
Experience in personnel management desired.
Experience in coaching or training of staff
Excellent negotiation skills
Kurdish writing and speaking
To be able to work under pressure and to strict deadlines
To be culturally sensitive and empathic to others
Ability to travel for long distances and work under pressure
A ‘can-do’ attitude
Job Description:
Procurement Management
Ensuring and donor procurement procedures are implemented
Development of all project procurement plans with the support from the Logistics Coordinator which will be prepared prior to and implemented immediate at the start of each new project
Ensuring supply and construction contracts done under local procurement are both technical and legally sound
Negotiating with major suppliers and implementing long-term agreements with for frequently purchased items for those which can be carried locally
Reviewing and updating (Supplies Requests) SR tracking sheet in order to give visibility to requestors on the status of the requests
Maintaining the contract tracking management sheet
Check deliveries follow-up of each procurement contracts
Ensuring that procurement files are stored electronically as per Donor regulations in each base and saved regularly
Prepare procurement documentation (e.g. contracts, tender documents, etc.) as and when required, ensuring adherence to their provisions, seeking support where necessary;
Nominate members of Purchase Committees (PC’s) for each office in liaison with the Log Co for SD approval and support the Log Co in training the PC
Responsible for Request for Quotation/Invitation to tender launching, bids analysis, contract development and contract management.
Carry out market surveys for both NES and KRI for main project materials and supplies Nurture relationships with suppliers, , ensure the best prices for goods and services on behalf of Concern
Reinforce current procedures and the quality of internal control, based on international best practices, donor requirements and results of internal and external audits
Accountable for overall compliance with the procurement manuals, procedures & policies.
Communication with field / area office(s) via e-mail, MS Teams or cell phone in order to provide on time procurement supports.
Have a clear understanding of the procurement manuals and donor regulations and policies and assist in advising program and office management on required practices and procedures;
Adhere to all procurement policies and procedures as per the Procurement Manuals. Advise supervisor and colleagues on solution-oriented methods to conduct large and intense procurements while adhering to policies timelines
Conduct frequent market surveys and maintain a strong knowledge of the local market in Syria;
Coordinate with Finance Department to ensure that payments to vendors has been made on time and without any unnecessary strain on the financial system of Concern.
Closely work with the Logistics Coordinator and Systems Director to identify the gaps in procurement system and suggest improvements.
Develop and manage a list of prequalified suppliers and approved suppliers list as per Procurement Manual
Supervise procurement staff under your line management
Other duties as assigned
Programme Support:
Provide technical leadership and advice to department staff and to managers in all locations on specific procurement issues
Support in budgets and procurement plans preparation at proposal stage provide feedback on costs where necessary
At the developing stage of all proposals identify and communicate all donor-specific procurement requirements to the relevant personnel in all departments to ensure compliance throughout the duration of the project
Support in the procurement aspects of donor reports
Regularly hold meetings with Grant/budget holders to discuss procurement plans progress and update as necessary – usually every 2 months as a minimum
People Management
Leading and managing procurement team by capacity building, on-the-job training and coaching
Supporting the Logistics Coordinator in job description drafting for procurement officers in order to match set up needs
Monitoring and regularly reviewing performance of staff against set objectives, giving corrective feedback where required and taking decisive action in the case of poor performance
Identifying and taking appropriate action to fill resource gaps
Reporting and Compliance
Review and ensure the good communication of different weekly reports on procurement, SR tracker and procurement plan.
Ensure that all Procurement Plans are updated on SharePoint
Ensure compliance with professional ethics, statutory regulations, and organizational policies and procedures
Perform risk management for supply contracts and agreements and works contracts
The procurement manager will adhere to Concern’s Programme Participant Protection Policy (P4), the Anti-Fraud and Whistleblowing Policies and will report to the Country Director if there are any suspected breeches
it is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Syria Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
Advertiser: Confidential
Other Information’s:
How to Apply:
Please send your CV to the following email/Link:
Please fill out the form on the following link:
https://forms.gle/11wQGHfgU1mXmoe88
Please consider to mention the advert ID (Above) and the job title in the email subject.
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