JOB Vacancy Announcement #: 9109
Job Title: Operational IM – Deputy Manager
Application deadline: 17.10.2023
Duty Station: Hassake
Job Requirements:
PROFILE FORSAKEN
- Experience :
– Work Experience with INGO – 1 to 2 years minimum
– Work Expérience for the specific position – 1 to 2 years minimum
– Experience in managing a team
- Technical skills
– Excel = Expert
– Word = intermediate
– PowerPoint = intermediate
– Kobo = Intermediate
– XLSForm coding = Expert
– PowerBI = Expert
– ArcGIS / QGIS = intermediate or Expert
- Soft skills :
– Good communication skills
– Highly organized and capacity for multi tasking
– Capacities and experience in leading IM projects
– Ability to work autonomously while maintaining a dialogue with the different teams (proactive approach)
Job Description:
Under the supervision of the Operational IM manager, the IM Deputy is responsible for developing efficient, reliable and robust data management tools and systems to facilitate and improve the quality of the work of Program and Support teams
He/she:
Proactively and regularly liaises with Program and Support departments to assess their needs in terms of data management (tools development or improvement, technical training etc.)
Supports for the creation of specific tools to each activity for the data collection, processing, analysis, visualization and sharing.
Provides technical support on information and data management tools and ensures their proper use by Program and Support teams.
Ensures the quality of data collected in the field by providing program teams with well-designed and effective data collection tools, as well as advising the program team on the best ways to collect data.
Produces data visualizations (graphs, dashboards, and maps) to assist Program and Support departments in decision making and/or reporting, following program and support departments’ guidelines.
Is responsible for the quality of the tools developed by the people under his/her responsibility.
DESCRIPTION OF THE POSITION
List of main tasks:
Human resources management
- Participates in the recruitment, coaching (induction, performance evaluation) and training of people under his/her responsibility.
- Responsible for the daily management, tasks repartition and supervision of the people under his/her responsibility
- Responsible for updating the internal IM workplan and report any delay in IM tasks and projects’ implementation to the IM manager
- Ensure the work of the people under his/her responsibility meets the required quality standards.
- Ensure that the safety rules and logistical and administrative procedures are respected by the personnel under his/her supervision in coordination with Logs and security department
Reporting and confidentiality
- Data quality assurance through immediate reporting to the IM manager of any problem or information having an impact on the activities or reporting
- Ensures the confidentiality of the data managed or processed by himself/herself and the people under his/her responsibility.
Project management & coordination with other teams
- Participates in developing the data management plan for each Program activity
- Organizes field visit for his/her team when relevant
- Ensure regular and efficient general collaboration with program and support teams and follow-up on the implementation of each specific IM project
- Participates in the identification of data management needs for Program and Support departments and develops the corresponding action plans.
- Develops the data management tools, analysis and visualization jointly with the Program and Support teams to facilitate their data management.
TECHNICAL FUNCTIONS
Data security and quality
- Apply the procedures associated with the proper management and security of program and support data when shared with IM.
- Reports any data protection or security concern to the IM manager.
- Alert on eventual discrepancies found in the data handled by IM and look for solutions.
Development and management of Data Collection tools
- Encode the questionnaires in XLS Forms for mobile data collection, following the ToR and instructions of Program or Support departments.
- Test and review the questionnaires encoded by the IM team to guarantee the quality of the data collected.
- Ensures that all questionnaires prepared by himself/herself or the people under his/her management don’t contain any technical mistake that could impact the quality of the data collected.
- Participates in training to enumerators and ensures all data collection forms are updated on the mobiles.
- Ensures the IM team and Program teams are following the internal processes and rules regarding data collection platforms (Kobo, ONA…) in terms of forms upload, archiving, data extraction and accounts management.
- Cross check and support on cleaning data collected from the field
Development and management of databases and Excel tools
- Promotes the good practices in terms of data exports and database development.
- Supports in the harmonisation of databases/templates.
- Responsible for identifying, advising and addressing the needs and requests of Program and Support departments in terms of Database or Excel tool (VBA, PowerQuery, Formulas) development.
- Make sure all databases or Excel tools created by IM are documented and that a training/presentation is provided to the end-user, to ensure their sustainability.
- Ensures that all databases or Excel tools created by the IM team don’t contain any technical mistake that could impact the quality of the product.
Data visualization and mapping
- Produce visualisation from data collected in the field or from other sources, in response to the needs expressed by program or support teams
- Produce and update maps in response to the needs expressed by the end users
- Support analysis and decision-making by program and operational teams by providing them with clear and efficient data analysis.
- Ensure that the results are shared with the people concerned (Dashboard, Maps) and that the confidentiality of the data is respected.
- Ensures that any visualization product created by himself/herself, or his/her team is carefully reviewed and tested, with no technical mistake or visual inaccuracy that could impact the quality of the products.
- Ensures all visualization products are following the organization’s graphic charter and participates in harmonizing the products and templates.
Technical support
- Identify technical training needs (Data entry, Mobile data collection, GPS use, Data visualization, Mapping) for Program and Support teams
- Create training material based on identified needs
- Contribute to conducting IM Capacity building trainings to relevant staff
- Provide technical and methodological support to program teams in the creation and use of tools for data collection, monitoring, export, management and storage
- Support in the training of enumerators for primary data collection
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
https://enketo.ona.io/x/ChdmJAha
Please consider to mention the advert ID (Above) and the job title in the email subject.
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