Finance Coordinator
(01 Position -Hassakah or Raqqa based)
The Position Summary:
The Finance Coordinator plays an essential role to ensure the accuracy and completeness of all the organization’s accounting records, manage overall financial operations. The Finance coordinator will work closely with the programs and support service teams, keeping in mind internal and external rules and regulations. The Finance Coordinator will have a close technical line with the Finance team in Amman to ensure effective and efficient implementation of the organization’s finance procedures and contribute to an enabling environment that supports the organization’s to continue to provide assistance to people in need.
Minimum Qualification & Transferable Skills:
- A BA/S or equivalent in accounting or finance required; advanced degree preferred or equivalent demonstrated finance or accounting experience
- At least 5+ years of progressive financial operations experience in INGO
- At least 4+ years of demonstrated experience in managing a team
- At least 2 years’ experience in grants financial management from diverse donor source, as well as an understanding of key institutional donor regulations such USG, FCDO, ECHO is required.
- Demonstrated experience in accounting skills and internal control procedures
- Advanced computer skills in MS Office programs, particularly Excel.
- Experience in financial software such as Navigator is desirable but not compulsory
- Effective verbal and written communication skills (Arabic and English are the working languages) and past experience engaging with programs teams that enables quality programming
- Demonstrated experience in fast paced environment, ability to prioritize, and as required multi-task
- Ability to work effectively with an ethnically diverse team in a sensitive environment
Essential Responsibilities:
Finance management, compliance and coordination
- Overall responsibility to ensure implementation of all finance procedures in line with internal and donor rules and regulations including but not limited to posting, accounting, cash flow management, leading on updates on relevant approval matrix, under the line management of the Area Director with a strong technical line to the Finance & Compliance lead.
- Overall responsibility of cash transfers in close coordination with the finance team
- In close coordination with Human Resources( HR), ensure timely completion of the monthly payroll.
- Lead and coordinate the regular posting and review of transactions to ensure accurate posting into Navigator.
- Supervise monthly standard accounting submissions to the country office and ensure transportation/transfer of hard copies of finance documents to the country office.
- Support and as requested, lead on hub level submissions for auditing purposes and ensure that all documentation is ready at all times for audits.
- As required, either by request or through identification of continual improvement, work closely with relevant Finance and management colleagues to improve finance SOPs.
- Any other task assigned by the Supervisor.
Team management and capacity building
- Work closely with finance team to develop and implement work plans, reviewing on a regular basis
- Develop the capacity of the team, deepen understanding of their roles and assist with career development.
- Assist team members with information, tools and resources to improve performance & reach objectives.
- Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
- Delegate tasks to the team with clear roles and responsibilities with progress update.
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Build capacity of non-finance staff through formal and informal training
- Hire, orient and lead team members as necessary.
Strategy & Vision
- Demonstrate visible leadership and adherence to the organization’ core values, principles and strategy.
- Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed and new ideas generated to continually improve our operations.
- Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
Influence & Representation
- Build positive internal and as required external relationships that enable the implementation and understanding of the organization’ finance SOPs.
- Represent, as required to external stakeholders (including but not limited to cash transfer agents and other external stakeholders)
Supervisory Responsibility
Sr. Finance Officer and Finance Officer (s)
Accountability
Reports Directly To: Area Director – NES
Technical line management: Finance & Compliance Lead
Works Directly With: Finance team in Amman, Program managers and coordinators, Support service coordinators, Director of Programs
Accountability to Participants and Stakeholders
The organization’s team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Success Factors
The Finance Coordinator will need to be able to work in a fast paced and complex environment with a passion to work finance and non-finance team members. The Finance Coordinator will be someone who passionately connects the important work of finance with the important work of project implementation and desires to understand deeply how we support communities. The Finance Coordinator will be able to manage multiple priorities and will create an environment that supports the organization’s project implementation across both humanitarian and development projects. The individual will have strong collaborative working skills, able to communicate clearly with non-finance people that enables the understanding and adherence to the organization’s financial standard operating procedures (SOPs). The Finance Coordinator will lead their team to ensure high quality work in line with internal and external rules and regulations, as well as wanting to drive innovation and build an enabling environment. The Finance Coordinator will be someone who looks for solutions through a deep understanding of our programs and our financial rules and regulations. They will consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances. They will maintain high ethical standards, treating everyone with respect and dignity.
Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
The organization is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Organizations Commitment towards Safeguarding & Ethics: The organization is committed to ensure that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to the organizations code of conduct policies and values at all times. Team members are required to complete mandatory Code of Conduct online learning courses upon hire and on an annual basis.
HOW TO APPLY:
Interested candidates can follow the links below to fill in their information and attach CVs not later than October 16, 2023:
Organization reserves the right to accept or reject any or all CV(s) without assigning any reason.
Only short-listed candidates will be contacted for the interview.