Area Finance Officer

Area Finance Officer

Admin المالية والمحاسبة

Job Titel: Area Finance Officer

deadline to the announcement: September 21, 2023, at 10:00 AM.

Responsibilities: 

  1. Accounting (incl. documentation, filing and archiving)
    • Oversight of the accounting flows of the area (by the 5th of each month and upon request) by:
      • Checking that the cash and bank balances match the cashbook and the physical cash in the safe statement. In case of discrepancy, support the team in identifying the reasons of the gap and correcting it,
      • Checking that the flows are well cross-
      • Checking the level of open advances and loans and evaluating the financial risk for ACTED, if
      • Making sure that the financial information in staff exit forms matches the accounting data and that all advances are closed at least 5 days before the staff leaves the organization.
    • Accounting data review (between the 1st and 4th of each month and upon request) by:
      • Supporting the cashier to make sure s/he uses the right allocation in the payment voucher.
      • Supporting the Finance Assistant in reviewing that the book entries of the month are respecting the mission standard description.
      • Supporting the Finance Assistant in making sure each entry has a Third-Party Code, when necessary, as per the standard requirements.
      • Supporting the Finance Assistant in checking that the entries have the proper accounting code, in line with the ACTED Standard Accounting Chart.
    • Send the consolidated monthly closure of accountancy to the capital office according to the
  1. Payments and cash management
    • Validate the monthly HR/Incentive laborers TITANICs.
    • Entry point Money Transfer Agencies (i.e., Hawalas) focal point, mobilized for cash payments by Acted.
    • Supervise Area treasury management: available amount, balance checks, and security instructions.
    • Supervise and control the cashier on cash handling and cash management (weekly and monthly cash checks).
  1. Implementation and Follow-Up of Financial tools
  • Allocations
    • Act as finance department focal point for support costs (i.e., running costs) and, as such, indicate the budget line to the requesting departments.
  • Budget Control and Funding Structure
    • Supporting the Senior Finance Officer during the budget monitoring tools monthly / ad hoc review.
    • Update the CFU-DFU daily and submit the report by the 6th of each month for the Senior Finance Officer’s review.
  1. Other duties

Upon request of the Senior Finance Officer support in as acting SFO for any finance-related matter including attend internal coordination meetings on behalf of the Senior Finance Officer.

KEY PERFORMANCE INDICATORS

  • % of monthly accounting reports submitted on time (i.e., books)
  • % of monthly financial planning/monitoring reports submitted on time (i.e., CFU-DFU, HR/ILs TITANICs).
  • Sound oversight of the forecast/allocation of running costs.
  • Accuracy of monthly accounting and financial planning/monitoring reports.
  • Degree of autonomy of finance team..

QUALIFICATIONS

  • University Degree in accountancy or Finance or any related majors
  • Excellent knowledge of MS Office (Excel – Word) and Outlook
  • Previous experience in Finance in an International NGO of at least 1 year
  • Intermediate English language and proficiency in Arabic.
  • Min 3 years of total experience.

Preferred

General Experience in a related field of at least 2 years

The To apply for this opportunity, you are kindly requested to read the following points:

1-         Read the job description carefully.

2-         You may need to create a mail account.

3-         Fill in the job application form through the following link:

 

https://forms.office.com/e/Du9a4sdWN4

 

4- closing date for the announcement is: 21-September-2023, At 10:00 AM.