Accountant
Our Organization is an equal opportunity employer and strongly encourages women and persons with disability to apply.
Duty Station :
An International , independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
About the job:
The Accountant is responsible for the regular keeping of the accounts, closing the accounts, monitoring payable and receivable accounts, identifying fixed assets, archiving supporting documents and compliance with the organisation’s standards and the country’s regulatory framework.
HIERARCHICAL RELATIONSHIPS
Line manager: Finance Officer
Position location : Raqqa.
Duties and Responsibilities:
Mission 1 : Strategy and steering:
-Monitors and reports to his or her line manager and functional manager on the accounting risks of which he or she is aware and contributes towards their mitigation.
-Helps to identify accounting and legal risks for ORGANIZATION within his or her area of responsibility.
Participates in the strengthening of partners’ skills in the financial field.
Mission 2 : Standards and expertise:
-Deploys all of HI’s financial policies, processes and tools within his or her area of responsibility.
-Ensures that HI’s legal obligations are met and produces the required financial documents.
-Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.
-Complies with the General Data Protection Regulation (GDPR).
-Implements and complies with procedure for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.
-Contributes to internal control within his or her area of responsibility and applies identified corrective actions.
Mission 3 : Operational implementation:
Responsibility 1 : Regular keeping of the accounts:
-On a daily basis, makes entries in the accounting Information System (IS) (and in the country IS if necessary), ensuring that the descriptions of the entries are accurate and consistent with accounting allocations and that all the required fields are completed, in keeping with HI’s chart of accounts (and the country chart of accounts if necessary).
-Takes delivery of supporting documents and translates the essential elements into one of HI’s working languages (French or English)
-Formalises requests to create or close accounts journals in the accounting IS.
-Prepares all the documents for the monthly and annual closing of accounts.
-Creates Immo (fixed assets) sheets in the accounting IS and sends the fixed assets’ identification number to Logistics for recording in the Equipment Monitoring Chart.
-Applies for exemption from Value Added Tax (VAT) and prepares the declarations.
-Prepares any supporting documents asked for by internal or external auditors.
-May be required to temporarily replace a member of the accounting team.
Responsibility 2 : Archiving accounting documents:
-Produces the accounting documents slip
-Ensures the legibility and regular scanning of supporting documents.
-On a monthly basis, archives scanned documents on a server and paper documents in a location that guarantees their physical integrity.
-Sends supporting documents (paper or digital format) to their final storage locations.
Mission 4 : Profession facilitation:
Contributes towards the facilitation of the profession’s development in his or her area of responsibility.
Mission 5 : Emergency preparedness and response:
Contributes to the program’s emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.
Mission 6: additional Operational implementation:
Responsibility 1: Make payments and pays advances
-Pays in and disburses money from the cash boxes for which he or she is responsible and records the movements in a cash ledger.
-Pays advances, records them in an advance ledger and clears them.
-Regularly checks the cashbox balances against the cash ledger and the advances ledger.
-Monitors the availability of cash in the cash boxes and alerts the Treasurer if there is a risk of shortage.
-Prepares cheques and bank transfer orders, submits them to the bank signatories and keeps a copy.
-Monitors the number of chequebooks available and orders new ones as necessary.
-Adheres to security and safekeeping procedures and alerts his or her supervisor in the event of an incident.
-Carries out cash inventories and informs the accountant of any outstanding advances at closing of accounts.
Responsibility 2: Ensure the quality and availability of supporting documents
Checks the admissibility of the supporting documents with regard to ORGANIZATIONand country rules and transmits these supporting documents to the accountant for recording in the accounting Information System (IS) and archiving.
Monitors advances and their supporting documents.
Responsibility 3: Ensure the quality and availability of supporting documents
Checks the supporting documents provided by partners for accuracy and conformity with the partnership agreement and ORGANIZATIONprocedures.
Ensures the validation of partner financial reports by all departments.
Requirements:
| Education:
University degree/institute – Accounting Required Qualifications: 1-2 years of experince in finance:Cash-flow management,Accounts management,Tax management, preferred in INGO. Languages: Fluent in Arabic , and a very good level of English language .
|
We offer
Organization will offer the successful applicant a contract until 31st Dec 2023, renewable dependent on both funding and performance.
Salary and conditions will be according to salary grid.
Application process
Please fill in the job application form through the following link:
https://forms.gle/ZNv5PMizcQbhZhfv5
Applications close: 16th Sep 2023.