JOB Vacancy Announcement #: 8918
Job Title: Pharmacy Assistant
Application deadline: 04.09.2023
Duty Station: Raqqa
Job Requirements:
- University degree of pharmacy (Pharmacist).
- Years of experience may be considered in lieu of education.
- At least 2-year work experience as a pharmacy manager/supervisor/assistant.
- Ability to work quickly, under pressure, and with short deadlines.
- Necessity to manage priorities and to adapt them according to the context.
- Good English preferred.
- Advance knowledge of Excel.
- Flexibility, reactivity, anticipation, adaptability.
- Good organizational skills.
- Good computer and reporting skills.
- Good communication skills.
- Female applicants will be given priority.
Job Description:
- Stock Management :
- Ensure proper storage, stock management and supply processes, as well as hygiene and Security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to organization protocols and in cooperation with the logistics department.
- Organize the drugs storage according to international standards (route of administration, alphabetical order of International non-proprieraty name, FEFO principle, clear labelling, pharmaceutical form and expiry date)
- Organize aphysical inventories and share reports with Project Manager, pharma manager and medical coordinator periodically.
- Reception and preparation of orders
– Order reception:
Check quantities and quality of the received items and report for any discrepancy
Prepare an acknowledgement of receipt for logistics departement
Incoporate/add all the items into physical stock
Fill in the stock cards for all the items as the electronic file
– Order preparation:
Prepare and distribute the drugs according to the field requests and projects needs
Check the rationality of the requests based on avaerage monthly consumptionand morbidity trends.
Organize timely delivery of medicines and medical supplies to health facilities
Update the stock cards and the electronic files regularlyaccording to the stock movements
Provide feedback to Project Manager/pharma manager in case of any problem with the orders
- Update stock files and inform project manager/ Pharma Manager on their statuts (shortfalls, over-stocking, expiry dates, damaged,), in order to permanently ensure buffer stock levels and ensure efficient management of stock.
- Coordinate/support Project manager/Pharma manager the preparation of the international & local orders.
- Ensure the preparation of the Medical Donations Certificates when applicable.
- Ensure the proper recording all items received and issued in Stock card and Sagastock and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
- Supervise the supply of drugs to PHCs, informing them on consumption patterns.
- Maintain record of partners/health facilities need requests to analyze monthly needs and trends
- Facilitate the exchange of drugs between bases
- Collection and analysis of drugs consumption
– Ensure that updated stock and consumption records can be provided upon request for any reporting
– Assist in development and implementation of drug consumption tools in supported health facilities
– Monitor the drug consumption by establishing/maintaining mechanisms of consumption record and inform medical manager in case of any unusual consumption
- Team Management :
- Ensure technical support and Supervision of pharmacist, pharmacy assistants in the PHCs
- Evaluate the competency of the pharma team in PHCs and build their capacity accordingly with the support and guidance of the Project Manager/ Pharma-manager
- Organize Monthly staff meetings for the pharma team in PHCs.
- Report any HR issues to the Project Manager / Pharma manager
- Trainings :
- Identify the training needs of the pharma teams in the PHCs, conduct trainings, follow up and evaluations.
- Conduct regular on job trainings and supportive supervision of the PHCs pharmacy staff.
- Reporting :
- Provide weekly update to the team during program meetings.
- Submit monthly report in terms of detailed items (shipments, consumption) to Project Manager/ Pharma manager.
- Work closely with Pharma-manager,Project Manager and Pharma Supervisor to maintain a global record of shipments and consumptions.
- Prepare weekly consumption and update the monthly consumption data base and share them with the medical team
- Others :
- Keep organization team informed on any issues related to logistics and/or pharmacy.
- Report any security related issues to the Project Manager / Medical Manager / Pharma-manager
- Support operational organization of field trips and organization programs/activities.
- Participate in internal meetings.
- Any other related organization tasks as assigned by functional and /or line manager.
MAIN RESPONSIBILITIES
Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with Organization standards, protocols and procedures, in order to ensure its efficiency and operating availability. Ensure proper training on Pharmacy Management to local partners.
SCOPE OF ROLE
- Reports to: Project Manager
- Direct Reports: Pharmacy Manager
Advertiser: Confidential غير معلن
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
Submit CV and cover letter by E-mail to job.nes.hr@gmail.com
Please mention the position & Location of the Position in the subject section by English
otherwise, the application will not be considered.
Please consider to mention the advert ID (Above) and the job title in the email subject.
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