Job Title: HR Assistant
Location: Hasake
The Opportunity:
HR support
- Receive and Track staff leave request.
- Prepare and update the leave tracker and share it with HR Officer
- Ensure time sheets are collected and submitted to HR Officer on monthly basis.
- Support staff induction process and maintain an induction database.
- Train volunteers and casual workers on the organization policies
- Ensuring all employee personnel files are complete and accurate.
- Keep simple personnel files for volunteers.
- Ensuring all recruitment files are complete and updated for national staff, volunteers and casual workers
- Work on scanning and printing all HR related documents.
Recruitment:
- Posting ads for national staff, volunteers and casual workers
- Prepare the longlists for national staff for Assistant level, volunteer and casual workers.
- Organize Interviews.
- Participate in the interviews for national staff for Assistant level, volunteer and casual workers
- Check References for successful candidates.
- Give regrets to unsuccessful candidates
- Collect RPs of casual workers and volunteers, receive information lists from all departments
- Prepare casual and volunteer agreements
- Maintain confidentiality of all HR decisions, issues and records
- Responsible of preparing and updating the Database of Volunteers
- Responsible of reviewing the monthly payroll for volunteers
- Responsible of preparing, updating and sharing the volunteer recruitment tracker with HR Officer
- Responsible of sharing the information of new joiners with HR legal vetting team in the centre. Also with LHA team in the field office in order to have the employee cleared.
- Responsible of preparing the HROS for new joiners and share it with Finance team.
- Any other duty requested by Line in line with the organization policies and procedures.
In order to be successful you will bring/have:
- Bachelor degree in related field .
- Minimum 2 years’ experience in an HR, Administration or any other related position
- At least one years’ experience in an HR, Administration or any other related position with INGOs
- Strong communication skills and ability to deal with different people.
- Very good verbal and written English skills.
- Computer literate (including working knowledge of Microsoft Office) and ability to do internet based research
- Excellent attention to detail, organisational skills and discretion with confidential information
- Ability to work independently and proactively
- Proven ability to handle challenging work load
Application Information:
- Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.
- We follow an extensive background and reference checks for candidates, so we request you to provide accurate information in your CV (i.e. specific dates for your experience and academic certificates etc.). Any discrepancies in information provided in your CV and application will lead to cancelation of your candidacy at any stage of the process even after employment.
- Please mention your English and Computer skills clearly in your application
- We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
- All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
- INGO does not charge a fee at any stage of the recruitment process.
- The application period closes on 27/8/2023
- Applicants may submit their CVs with their cover letter, address; telephone number and contact information through the link