JOB Vacancy Announcement #: 8864
Job Title: Admin Officer
Application deadline: 28/08/ 2023 at 4 PM
Duty Station: Amuda
Job Requirements:
Qualifications & Preferred Skills:
University degree in Finance, Business or equivalent. Different degree with relevant working experience in finance might be considered as well.
At least 3 -year professional work experience as admin officer or similar, possibly in non profit organization.
Experience in excel and cashbook management
Experience in cash flow management, payroll and salary distributions
Experience in dealing with partner organizations
Experience in drafting and managing relevant admin documentation (payment receipt, templates for loans, hawala etc) and archiving.
Experience working with a variety of agencies and donors
Problem-solving ability. Quick learner with practical, precise approach.
English, Arabic and Kurdish proficiency required.
Flexibility and availability to work from Amuda office whenever required
Desirable requirements:
Experience in compliance field
Experience working in the NGO sector in emergency response/humanitarian environments also in different departments might be considered an added value
Job Description:
Tasks and duties
Coordinate with Project Admin in Iraq for the smooth run of project finances
Insert and supervise the registration of projects expenses according to UPP and donor rules and regulations;
Assist in financial follow up of project; prepare monthly, weekly and other financial reports in collaboration with NES Country admin and Project Admin;
Prepare and classify all the documents necessary for the correct implementation of the project, according to UPP procedures;
Ensure financial and administrative follow up of the project.
Check HR supporting documents relevant to finance including but not limited to employment documents, staff contracts and relevant annexes, payroll and timesheets, payment receipts, preparation of contracts, etc…
Monitor and control the project’s expenditures on regular basis
Make sure that the cash book is reconciled on daily, weekly and monthly basis using the approved cash count, cash book and cash reconciliation templates.
Participate in the compliance checks related to local partners documentation
Advertiser: UPP
Other Information’s:
Working hours: Full time
NGO name: UPP (Un Ponte Per)
Duty station: Amuda
Experience: minimum 3 years in the relevant field
Language required: English (fluent), Arabic, Kurdish (are desirable)
Gender: Female and Male
Education: Advanced university degree
Positions required: 1
Salary range: from 1080 USD to 1.380 USD gross salary
Project title, ID and Donor:
Report to: Admin Manager and Country Admin
General Context:
Un Ponte Per (UPP) is an Italian NGO established in 1991. It started its activities as “Un ponte per Baghdad”, in the aftermath of the first Gulf war, with the aim of organizing solidarity initiatives in support of the Iraqi civilian population. In subsequent years, UPP missions expanded to include Serbia and other Middle Eastern and Mediterranean countries. The NGO aims at preventing armed conflicts, protecting human rights and supporting local civil society, especially in the Middle East, by promoting the nexus between its humanitarian, peacebuilding and development programs.
Since 2015, UPP has been one of the leading INGOs in the North East Syria (NES) response. Thanks to its close partnership with the Kurdish Red Crescent (KRC), UPP has been able to develop a comprehensive system of health services delivered in 26 facilities, including mobile units, hospitals, primary health care centers, and rural health posts. These function as the backbone of the basic healthcare system in the region, including an ambulances network managed by a centralized operational desk for emergency management and COVID-19 response.
Since 2017 UPP is also active in the Protection sector in NES, providing capacity building for local actors on Gender Based Violence (GBV) prevention and response, Child Protection (CP), Psycho-social Support (PSS) and protection mainstreaming in health programs. UPP developed a strong partnership with the Houses of Women, identified as key community stakeholders in GBV response, with the local youth organization DOZ and the Women Protection Department of the Arab National Association, setting up a wider outreach network with a particular focus on awareness and campaigning against early and forced marriage. UPP also co-chairs the NES PSEA Network.
Since 2019 the UPP NES Mission built an Early-Recovery sector component focusing on capacity-building for Local Authorities and civil society, supporting municipalities in NES to establish links with corresponding public bodies in Europe. The intervention pivots on peer-to-peer trainings on waste management (with a strong focus on medical waste disposal), water infrastructure, urban planning and civil defense. 2021 UPP has launched the WaSH and Livelihood sectors under the largest consortium in Syria.
The team is mostly based in North East Syria (NES) with frequent visits to the project locations and is supported by an office based in Dohuk (Kurdistan Region of Iraq – KRI).
For further information please refer to ou r website: www.unponteper.it/en/
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Un Ponte Per also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job a’plicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
How to Apply:
- Only CVs English of maximum 3 pages will be considered;
– Only emails with subject “Admin Officer” will be considered to: vacancy.syria@unponteper.it
– Kindly do not send multiple application for other UPP vacancies: UPP HR Department will be responsible of redirecting your CV under the proper position.
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