JOB Vacancy Announcement #: 8863
Job Title: MEAL Officer
Application deadline: 27/08/2023 at 4 PM
Duty Station: Amuda
Job Requirements:
Minimum of a degree.
– Minimum of three years of working experience in monitoring and evaluation working experience (preferably in Health/protection/Livelihood-related programs with an International NGO).
– Knowledge and use of various survey methods for monitoring different programs.
– Additional training and experience in biostatistics or monitoring and evaluation and MIS of an added advantage.
– Strong analytical skills and strategic planning abilities.
– Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
– Willingness to travel and work in different areas.
– Excellent documentation skills are a must. Microsoft Office especially Word, spreadsheet (Excel), Access applications).
Availability and willingness to work extra hours during times of humanitarian responses
Job Description:
Basic Monitoring and Evaluation(M&E)
– Develop/revise project MEAL plans (includes indicator and performance tracking table-IPTT, data collection tools, accountability plan, project Quality Benchmarks) in collaboration with program teams.
– Update and share Output Tracker on monthly basis
– Implementation of the MEAL plan – updating the project IPTT, beneficiary databases & other relevant databases)
– Orient/ train project staff and partners in MEAL and other MEAL requirements
– Provide technical guidance and lead capacity building of the project staff, partners and stakeholders on implementation of MEAL within the project
– Participate/coordinate the design of quantitative and qualitative participatory project evaluations (baseline, annual and final evaluations), assessments, reviews and other special studies
Monitoring
– Develop/review project data collection tools to ensure that tools provide the required information on program indicators
– Lead field monitoring developing and using program/project quality benchmarks checklists
– Lead Quality Benchmark monitoring and ensure actions plans agreed on after QB monitoring are implemented in a timely manner. Provide feedback on monthly action plan tracker to program teams.
– Take the lead on project Output and Outcome monitoring, and ensure that information reporting and sharing systems fulfill the needs of UPP, Implemented Partner, relevant agencies, donors and other stakeholders and are in line with MEAL standards and integrating Rights Monitoring and Evaluation principles. Maintain an updated humanitarian programs project Indicator Performance Tracker (IPT).
– Conduct routine data audit to verify sources of data
– Maintain Monthly Action Plan Tracker and follow up on action points agreed in monitoring reports.
– Disseminate share MEAL outcomes/ reports, with status on program Performance, issues emerging from Quality monitoring, issues emerging from accountability systems and lessons learnt for discussion at field.
– Facilitate documentation of program results, impact, best practices and significant changes. Document learnings and best practices; disseminate learnings, reports, and publications and participate in learning sessions, and ensure that the lessons learne are utilized to inform programming and advocacy.
Complaints Receipt and Response Mechanism(CRM):
– Strengthen project information sharing information with beneficiaries- various materials and briefs. Facilitate humanitarian programs to develop information sharing materials/briefs, posters and brochures, and disseminate project information materials to relevant stakeholders, partners and beneficiaries.
– Conduct accountability assessment to identify any gaps and develop relevant mechanisms and tools.
– Lead in establishing and administering a mechanism that allows beneficiaries in the health facility to securely and confidentially leave feedback and complaints
– Conduct routine quick surveys with beneficiaries and encourage them to leave feedback when they desire to do so
– Conduct beneficiary satisfaction surveys and FGDs with beneficiaries
– Where necessary, communicate resolutions from complaints back to the complainant.
– Train field staff to carry out regular community feedback consultations, receive complaints and feedback and provide response when possible.
– Build awareness and commitment to CRM, sensitize field staff on beneficiary accountability and participation
– Liaise with relevant program departments to facilitate the resolution of complaints.
– Maintain effective records and a filing system for all complaints
– Compile data and submit accurate reports to the relevant programme departments on a weekly basis
– Deliver trainings and sensitize office and field staff on confidentiality and data protection
– Capacity to prepare all the necessary M&E forms and formats to collect necessary data and information from the field;
– Design the required databases for the data entry and keep track of the filing documents;
– Develop the appropriate and suitable monitoring and reporting tools for the program;
– Conduct regular field visits and provide full feedbacks to the field staff on the M&E System;
– Provide inputs in the development of the overall monitoring and reporting system of the program as per programmed log-frame;
– Receive on time reports from the field and forward the reports in the designed format to UPP Office;
– Assist in the design of a comprehensive reporting system across the program;
– Perform other duties as it may be required and assigned by the higher authority.
Partnership
– The MEAL officer will be responsible for developing/sharing of MEAL tools with IMs and providing training for MEAL implementation to project partners.
– In collaboration with Deputy MEAL Manager, provide routine periodic partner monitoring visits, and provide regular guidance and support to ensure the partner’s effective implementation of MEAL according to UPP standards and donor requirements
Planning and Reporting:
– Provide day-to-day direct support to the project team in preparation and reviewing of annual and quarterly project plans and project reports, ensuring that project reports meet UPP reporting standards.
SKILLS AND BEHAVIORS
Accountability:
– Holds with deputy MEAl manager, for making decisions, managing resources efficiently, achieving and role modeling UPP values.
– Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Collaboration:
– Builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters.
– Values diversity sees it as a source of competitive strength.
– Approachable, good listener, easy to talk to.
Advertiser: UPP
Other Information’s:
Working hours: Full time
NGO name: UPP (Un Ponte Per)
Duty station: Amuda
Experience: minimum 3 years in the relevant field
Language required: English (fluent), Arabic, Kurdish (are desirable)
Gender: Female and Male
Education: Minimum of a bachelor’s degree
Positions required: 1
Salary range: from 1000 USD to 1.300 USD gross salary
Project title, ID and Donor:
Report to: MEAL Manager and deputy Meal Manager
General Context:
Un Ponte Per (UPP) is an Italian NGO established in 1991. It started its activities as “Un ponte per Baghdad”, in the aftermath of the first Gulf war, with the aim of organizing solidarity initiatives in support of the Iraqi civilian population. In subsequent years, UPP missions expanded to include Serbia and other Middle Eastern and Mediterranean countries. The NGO aims at preventing armed conflicts, protecting human rights and supporting local civil society, especially in the Middle East, by promoting the nexus between its humanitarian, peacebuilding and development programs.
Since 2015, UPP has been one of the leading INGOs in the North East Syria (NES) response. Thanks to its close partnership with the Kurdish Red Crescent (KRC), UPP has been able to develop a comprehensive system of health services delivered in 26 facilities, including mobile units, hospitals, primary health care centers, and rural health posts. These function as the backbone of the basic healthcare system in the region, including an ambulances network managed by a centralized operational desk for emergency management and COVID-19 response.
Since 2017 UPP is also active in the Protection sector in NES, providing capacity building for local actors on Gender Based Violence (GBV) prevention and response, Child Protection (CP), Psycho-social Support (PSS) and protection mainstreaming in health programs. UPP developed a strong partnership with the Houses of Women, identified as key community stakeholders in GBV response, with the local youth organization DOZ and the Women Protection Department of the Arab National Association, setting up a wider outreach network with a particular focus on awareness and campaigning against early and forced marriage. UPP also co-chairs the NES PSEA Network.
Since 2019 the UPP NES Mission built an Early-Recovery sector component focusing on capacity-building for Local Authorities and civil society, supporting municipalities in NES to establish links with corresponding public bodies in Europe. The intervention pivots on peer-to-peer trainings on waste management (with a strong focus on medical waste disposal), water infrastructure, urban planning and civil defense. 2021 UPP has launched the WaSH and Livelihood sectors under the largest consortium in Syria.
The team is mostly based in North East Syria (NES) with frequent visits to the project locations and is supported by an office based in Dohuk (Kurdistan Region of Iraq – KRI).
For further information please refer to ou r website: www.unponteper.it/en/
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Un Ponte Per also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job a’plicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
How to Apply:
Only CVs English of maximum 3 pages will be considered;
– Only emails with subject “MEAL Officer” will be considered to: vacancy.syria@unponteper.it
– Kindly do not send multiple application for other UPP vacancies: UPP HR Department will be responsible of redirecting your CV under the proper position.
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