Finance and Admin Officer, based in Syria Northeast

Finance and Admin Officer, based in Syria Northeast

Admin المالية والمحاسبة

Job Title: Finance and Admin Officer, based in Syria Northeast (National Contract).

Location: Northeast- Reqqa, Syria.

 

General objective of the job

The Finance and admin Officer ensures accounting processes and systems are running effectively and efficiently to enable programme staff, other stakeholders and key partners to implement the organization programme for the needs of Syrian children. This position will be responsible for the compliance with external donor financial and administrative requirements, local regulation, organization policy, and risk management.

Position in the organisation

The Finance and Admin Officer will be based In the Northeast Syria and will be part of the Finance department reporting to the access and operation Coordinator at the Northeast Syria organization office.

 Partnerships

 

  • Review partners’ financial reports and supporting documentation, providing feedback to partners as necessary and flagging any compliance and any potential issues to Finance Manager.
  • Review regular forecasts of project budget utilization and monitors the resource allocation and spending of the respective implementing partners.
  • Monitors the budget for the implementing partners to ensure compliance with donor requirements and WCH’s policies and procedures by reviewing the BFU.
  • Submit the importing tool (Agresso) based on the final approved partner financial report to Finance Manager.
  • Verify completeness and accuracy of all documentation needed, that includes 1st reviewing, sending comments to partners, 2nd reviewing and cross checking with program team.
  • Archive and maintain record of all sub-award documentations and make it available for review.
  • Update the Partnership Tracker on a regular basis.
  • Supports and advises the programme team on all relevant finance issues regarding implementing partners project management with full coordination with Finance Manager.
  • Participates in regular meetings with partner organisations to ensure that the working relationship between them and WCH is positive, open, and conducive to the successful achievement of agreed objectives.
  • Coordinates with partner organisations to fully understand their work context and operating environment to ensure effective support is provided.
  • Review partner’s instalments and payment requests.
  • Maintain a filing system of partners on the SharedPoint (PFA, Budget, Amendments, Approvals, Instalments, BVA, Forecast, Financial reports and supporting documents).
  • Lead/Participate in financial and general compliance monitoring visits to partners’ offices.
  • Check project budgets and submit to Finance Manager.
  • Prepare information required by auditors.
  • Any other duties as assigned by Area or Finance Manager.

Accountancy:

  • Process petty cash and daily payments including reviewing the receipts and eligibility.
  • Review vendors’ accounts monthly and take follow-up action to clear any outstanding balance.
  • Review and reconcile advance payments.
  • Follow up with Hawalah providers on monthly transfers and reconciliations.
  • Ensures that all bookkeeping/financial documents of partners and organization are compiled and organized according to international auditing standards.
  • Checks and verifies that all payments are done in accordance with WCH Financial & procurement rules and regulations.
  • Support in the preparation of periodic forecasts.
  • Involved in the budget creation process in cooperation with the relevant team.
  • Identifies and manages financial risks by tracking irregularities in financial documents or idenfifying potential compliance issues.

Financial Admin and other tasks

  • Ensure finance processes fully support the activities of the projects.
  • Provide data and analysis as requested by Finance Manager.
  • Maintain accurate files for supplier invoices, staff expenses claims, petty cash and credit card expenses.
  • Support with scanning and electronic filing of financial documents and receipts
  • Provide project budget information and financial reports to project staff as requested

Result: Finances are handled in such matter that all financial documents are done according to international auditing standards

 

Knowledge and Experience

 

Preferably to have degree in Accounting or similar degree;

Three years’ experience in similar positions with an NGO for an EU- or UNICEF/UNHCR funded project is preferable (if possible, UNIT 4 package);

Preferably previous experience working with children/refuges/vulnerable populations;

Skills and Competencies

Strong computer skills, Microsoft office and especially Excel;

Fluency in Arabic and English;

Cultural sensitivity;

Result-oriented;

Attentive to detail and cost-conscious;

Works well in small team;

Flexibility;

Strong multitasking and time management skills;

 

We Offer

  • A dynamic and challenging work environment, with opportunities to grow and enhance your skills.
  • A fair salary and comprehensive secondary benefits including opportunities to develop
  • Working as part of a multinational team who is hands on to make change happen!

Contract

The duration of the contract is 12 months with the intention to extend depending on performance and fund availability.

Job Location

Northeast- Reqqa, Syria.

 

 

 

 

 

How to apply

Interested and qualified candidates are invited to apply by 31 August 2023 by uploading their CV and a short cover letter, in English, using the following hyperlink: Finance and Admin Officer Application Form

Disclaimer: Only applications received via our website following the link above will be processed. The organization will be reviewing applications on a rolling basis and reserves the right to either close the vacancy if a successful candidate is identified prior to the deadline, or the closing date for the vacancy might be extended. If so, and you have not yet heard from us, your application will remain live.

 

By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be ground for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and failure to submit, will result in no establishment of an employment relationship. The organization is is an international organisation, and we are committed to be a diverse and inclusive employer, placing human and child rights at the Centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, color, ethnicity, religion, culture, sexual orientation, disability etc.

The safety of children is essential to the organization. The organization does not tolerate or accept any form of abuse. This subject is addressed in our recruitment and selection procedures.  Moreover, the accepted candidates will be required to state their commitment/intent to be aware, consider and adhere to the minimum standards

applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter, Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs)