JOB Vacancy Announcement #: 8764
Job Title: Finance officer
Application deadline: 06.08.2023
Duty Station: AL-Hasaka
Job Requirements:
- A university degree in a financial-related field; finance or economics.
- 2-4 years of relevant working experience in finance, preferably with I/NGOs.
- Good knowledge of financial and accounting procedures
- Work with all program and support staff in a cooperative and helpful manner.
Demonstrated Skills and Competencies:
- A commitment to IRC’s mission, vision, values, and IRC Way – Professional Code of Conduct.
- Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development.
- Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
- Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
- Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
- Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
- Curiosity, a desire to continually learn and develop and a sense of humor is a must.
- Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
- Good competence in MS office especially excels, Microsoft office outlook.
- Strong oral and written communication skills,
- Pay attention to details and have a high level of accuracy.
Language/Travel:
- A good command of English and Arabic is required (speaking and writing)
- Travel: Per departmental request.
Job Description:
- Review/record all transactions into the spread sheet with speed and accuracy on daily basis ensuring that the cash balance reflecting in Spreadsheet is matching with Physical balance in the cash box, send it to finance snr officer on weekly basis.
- Review ERD program payments, paper works including but not limited to CFW, Grants, vocational, etc. and make sure all information are accurate, according to IRC policies.
- Support the Finance Snr Officer on managing and monitoring the cash flow for all funds in office, assuring sufficient balance all the time.
- Ensure that all vouchers (within the assigned limits) have all supporting documentation (approval notes, goods received notes, contracts, invoices, receipts, stamped etc.), are properly reviewed and approved by concerned personnel before release payments.
- Work with Petty Cash Custodians to review Hassaka Supply Chain petty cash documents, spread sheet and prepare a draft of the petty cash reconciliation for Finance Snr Officer Review before replenishing the amount.
- Fill the Cashier/Finance Assistant duties while on absence or vacation.
- Conduct a cash count with the finance assistant (Cashier) at the end of the day, reconcile all balances against paid payments, and inform Finance Snr Officer in case of variances.
- Monitor the scanning of financial documents being done by finance assistant (Cashier) to ensure that all the vouchers and supporting are scanned and manage to send the original to country office ERB.
- At end of each grant the Finance Officer is responsible to collect all accruals payments at time before end of month and do archive it per followed procedure in this regard and prioritizing it as well to be paid before end of month and do strong follow up with relevant departments for outstanding PRFs and do reconcile it as quickly as possible and report to finance manager for any issue prevent from reconciliation of accruals payments at time.
- Track program/travel and salary advances for all staff, making sure that all advances are cleared before the end of the month. Inform the Finance Snr Officer of any pending advances for follow up with team members.
- Support Sr. finance officer in processing monthly staff payments’ allocations.
- Support Sr. finance officer in execute month closure requirements.
- Support Sr. Finance officer in budgeting related work as requested.
- Ensure compliance with IRC procedures and guidelines.
- Any other duties assigned by the line manager as appropriate and as per needs.
Staff Performance Management, Learning & Development
- Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
- Develop and implement remote management capacity building approaches to build the strengths the teams’ teams in Syria.
- Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
- Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
- Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
- Hold high-quality meetings with each direct report on a regular and predictable basis, minimally monthly.
- Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team, and providing guidance on career paths.
- As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
- Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
- Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train, and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
Advertiser: IRC
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/43495?c=rescue
Please consider to mention the advert ID (Above) and the job title in the email subject.
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