Pharmacy Supervisor

JOB ADVERTISEMENT

 

An international organization is looking for a Position of

Pharmacy Supervisor

MAIN RESPONSIBILITIES

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with Organization standards, protocols and procedures, in order to ensure its efficiency and operating availability. Ensure proper training on Pharmacy Management to local partners

 

SCOPE OF ROLE

• Report to Hierarchical: Medical Manager
• Report to Functional: Pharmacy Manager
• Base: Raqqa

TASKS DESCRIPTION:

 

1. Stock Management :

• Ensure proper storage, stock management and supply processes, as well as hygiene and Security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to organization protocols and in cooperation with the logistics department.
• Organize the drugs storage according to international standards (route of administration, alphabetical order of International non-proprieraty name, FEFO principle, clear labelling, pharmaceutical form and expiry date)
• Organize aphysical inventories and share reports with medical manager, pharma manager and medical coordinator periodically.
• Reception and preparation of orders
• Order reception:
• Check quantities and quality of the received items and report for any discrepancy
• Prepare an acknowledgement of receipt for logistics departement
• Incoporate/add all the items into physical stock
• Fill in the stock cards for all the items as the electronic file
• Order preparation:
• Prepare and distribute the drugs according to the field requests and projects needs
• Check the rationality of the requests based on avaerage monthly consumptionand morbidity trends.
• Organize timely delivery of medicines and medical supplies to health facilities
• Update the stock cards and the electronic files regularlyaccording to the stock movements
• Provide feedback to medical manager/pharma manager  in case of any problem with the orders
• Coordinate the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers / Pharma Manager on their statuts (shortfalls, over-stocking, expiry dates, damaged,), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Coordinate/support line managers/Pharma manager the preparation of the international & local orders.
• Ensure the preparation of the Medical Donations Certificates when applicable.
• Ensure the proper recording all items received and issued in Stock card and Sagastock and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
• Supervise the supply of drugs to PHCs, informing them on consumption patterns.
• Maintain record of partners/health facilities need requests to analyze monthly needs and trends
• Facilitate the exchange of drugs between bases
• Collection and analysis of drugs consumption
• Ensure that updated stock and consumption records can be provided upon request for any reporting
• Assist in development and implementation of drug consumption tools in supported health facilities
• Monitor the drug consumption by establishing/maintaining mechanisms of consumption record and inform medical manager in case of any unusual consumption

2. Team Management :

• Ensure technical support and Supervision of pharmacist, pharmacy assistants in the PHCs
• Evaluate the competency of the pharma team based in the Warehouse and the PHCs and build their capacity accordingly with the support and guidance of the Medical Manager / Medical Supervisor / Pharma-manager
• Organize Monthly staff meetings for the pharma team.in PHC.
• Participate in the recruitment process of the pharmacist assistants and pharmacist of the partners.
• Report any HR issues to the Medical Manager / Pharma manager

3. Trainings :

• Identify the training needs of the pharma teams in the PHCs, conduct trainings, follow up and evaluations.
• Train the staff directly in the field/PHC, when necessary.
• Follow up on the trainings provided and give feedback to the partners and Medical manager.

4. Reporting :

• Provide weekly update to the team during program meetings.
• Submit monthly report in terms of detailed items (shipments, consumption) to the Medical manager/ Pharma manager.
• Work closely with Pharma-manager and Medical Manager /Supervisor to maintain a global record of shipments and consumptions.
• Prepare weekly consumption and update the monthly consumption data base and share them with the medical team

5. Others :

• Keep organization team informed on any issues related to logistics and/or pharmacy.
• Report any security related issues to the Field -Manager / Medical Manager / Pharma-manager
• Support operational organization of field trips and organization programs/activities.
• Participate in internal meetings.
• Any other related organization tasks as assigned by functional and /or line manager.

Requirements

• University degree of pharmacy (Pharmacist).
• Years of experience may be considered in lieu of education.

• At least 2-year work experience as a pharmacy manager/supervisor/assistant.
• Ability to work quickly, under pressure, and with short deadlines.
• Necessity to manage priorities and to adapt them according to the context.
• English with any of local language Kurdish or Arabic is preferred.
• Advance knowledge of Excel.
• Flexibility, reactivity, anticipation, adaptability.
• Good organizational skills.
• Good computer and reporting skills.
• Good communication skills.
• Female applicants will be given priority.

 

TO APPLY

Submit CV and cover letter by E-mail to job.nes.hr@gmail.com

Please mention the position & Location of the Position in the subject section by English

 otherwise, the application will not be considered.

Applications will be processed on rolling base until last submission date.

LAST SUBMISSION DATE ON Aug 04, 2023

Only Applicants Received Until This Date Will Be Considered