JOB Vacancy Announcement #: 8685
Job Title: Procurement Assistant
Application deadline: 23.07.2023
Duty Station: Hasaka
Job Requirements:
- Preferably a university Degree in Business administration, Commercial, Economics, Supplies Management or in Administration related fields.
- Minimum 2 years of work experience in procurement, preferably with INGOs.
- Desired knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous) in procurement and / or logistics / supply chain.
- Solid knowledge and understanding of the Syrian context, including geographical, political and security aspects.
- Organized, results and detailed oriented, proactive.
- Team player and good communication skills.
- Good mathematical skills.
- Strong computer competency with word processing, spreadsheets, databases, and other IT skills.
- Possess leadership qualities and willing to exercise initiative.
- Willingness to travel regularly.
- Familiarity with major donors and local regulations / laws advantageous.
- Competent in spoken and written Arabic, Kurdish, and English.
- Strong sense of personal integrity.
- Attention to details.
- Ability to multi-task.
- Ability to work independently.
- Trustworthiness, reliability, openness, and ability to respond rapidly to queries.
- Problem solving abilities.
Demonstrated Skills and Competencies:
- A commitment to IRC’s mission, vision, values, and IRC Way – Professional Code of Conduct.
- Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
- Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
- Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
- Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
- Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
- Curiosity, a desire to continually learn and develop and a sense of humor is a must.
- Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
Language/Travel:
- English and Arabic are required, while Kurdish is desired.
- Travel: 10% to field sites in Derek and Raqqa
Job Description:
Reporting to Procurement Officer, the Procurement Assistant is responsible for the efficient procurement support of functions for IRC’s office in Al-Hassaka, Syria. The Procurement Assistant must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records.
Responsibilities:
- Read, understand, and implement standards involved in procurement as defined in manual and SOPs.
- Follow-up with program and support the teams to submit purchase requests.
- Manage to procure all necessary items for programs, offices, and residences.
- Materials purchased are of appropriate quality and price and are timely delivered.
- Maintain the IRC Purchase Request Tracking Sheet and submit routine reports to the Procurement Manager.
- Prepare procurement contracts and Purchase Orders.
- Ensure that payments are submitted to finance department without any delays.
- Coordinate with finance team in clearing payments against procured supplies and obtained services.
- Establish and maintain an ethical and professional working relationships with suppliers and service providers in the best interest of program activities.
- Update suppliers/service data base on monthly basis.
- Conduct regular market surveys to ensure that IRC is receiving the best value for money.
- Maintain a complete filing system for all procurement related documents according to IRC Procurement Manual.
- Ensuring that procurement is carried out in accordance with IRC and donor-specific polices.
- Attend all the procurement committee meetings and take minutes.
- Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
- Ensuring that a transparent and responsive procurement process is implemented and maintained.
- Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
- Ensuring that all Supplies, services, and equipment’s required are delivered in time.
- Establishment and maintenance of ethical, professional working relationships with suppliers.
- Maintain supplier information for regularly purchased items and be informed of current local market conditions.
- Engages in delivering request for quotations and quotations from authorized suppliers.
- Updates in a daily basis procurement report, (PRTS, Contract follow up, market price lists)
- Maintains an IRC Vendor database.
- Generate and / or maintain comprehensive price list for goods, services and equipment’s purchased by IRC
- Responsible for the implementation of standard filing system in Al-Hassaka Office for the SC activities, managing filing system and updating on a regular basis.
- Keep a clear follow up and clear flow of documentation related to SC activities.
- Any other duties or tasked delegated by procurement Manage, SC Manager, and Coordinator.
Advertiser: IRC
Other Information’s:
Nothing to Mention.
How to Apply:
Please send your CV to the following email/Link:
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/43213?c=rescue
Please consider to mention the advert ID (Above) and the job title in the email subject.
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