Senior Procurement officer

Senior Procurement officer

Admin اللوجستيك والتوريدات

JOB Vacancy Announcement #: 8552

Job Title: Senior Procurement officer – Hasakeh

Application deadline:

Duty Station: Hasakeh

Job Requirements:

  • Minimum Bachelor’s degree in Business Administration, Management, International Economics, or related subjects/fields.
  • Experience in INGO-local NGO procurement and logistics systems and procedures. Awareness of program support issues in the humanitarian context.
  • At least 3yrs experience in Procurement and logistics with NGOs
  • Experience managing 2-5 staff; Able to represent the organization to external suppliers and government officials.
  • Ability to handle a large workload, work under pressure, and independently.
  • Previous program support experience with NGO.
  • Experience with standard procurement procedures and documentation in the humanitarian context and in conflict-related areas with limited infrastructure.
  • Understanding of the procurement rules and regulations of major international donors.
  • Understanding of the local market, local legislation related to contracts, suppliers, contractors, customs clearance, business registration requirements, tax regulations, legal aspects of contracting, and contract management.
  • Excellent written and spoken English and Arabic.
  • High level of MS Office (Outlook, Word, Excel, and PowerPoint)

Job Description:

The overall purpose of this position is to support NES to handle Procurement needs that include sourcing, select, and contract local vendors against the best possible legal and commercial conditions. Senior Procurement officer will supervise the Procurement officers for day-to-day activities in NES. The position would make sure that and donor’s procurement policy/procedures, SOP’s are strictly followed and guide the team in NES to implement.

S/he must ensure that all goods, services are procured, stored, and delivered in right time with right cost. S/He is responsible for all reports on procurement and submits it to PSC in time. S/he must keep all documents for checking and audit purpose. S/he will coordinate closely with program, finance, field offices and other department and facilitate their requirements in procurement.

KEY RESPONSIBILITIES

  • Assist in ensuring that procurement daily activities are conducted in a fair, transparent and accountable manner and in compliance with the Procurement manual, donor requirements, and other reference documents as a guide.
  • Daily coordination of NES procurement activities.
  • Assists staff as needed on creating clear and understandable purchase requests and other documentation.
  • Assist in soliciting and gathering quotes, as per policy, conduct analysis and compares quotes as needed.
  • PO contributes to guarantee the confidentiality of all specifications and price quotations made by vendors/suppliers and that all related documents are to be kept secure and strictly confidential as well as to assure that adequate measures are being taken to assure that confidentiality is maintained.
  • Assist in monitoring the receipt of bids and ensure that deadlines are adhered to and demonstrate the outmost fairness in the process.
  • PO handles large and complex procurements and tenders from receipt of PR through drafting of RFQ/Tender through to receipt of good and ensuring all documents for payment are submitted to finance in a timely manner.
  • Ensure that Good Received Note information properly match contract, invoice, and receipt information.
  • Prepare all tender documents and ensure the timely and proper publication of these adverts in the local dailies and forward copies to respective individuals where appropriate.
  • Assist PSC in coordinating the procurement committee meetings, following up with the suppliers. Working with Safety and Security, program teams and Suppliers to coordinate distributions and clearances.
  • Ensure that procurement Assistants are managing the vendor list by maintaining a professional relationship with listed vendors and service providers to ensure that materials and requirements meet established standards, and those applicable policies, practices and procedures are understood and followed.
  • Assist the procurement department in surveying the market for new potential vendors and assist in the process of evaluation for enlistment into the vendor list.
  • Procurement Officer should ensure that legitimate concerns and rights of vendors and service providers are duly investigated and addressed promptly, this includes things like; due payments for performed contracts, certificates for tax deductions, complaints and other legitimate issues raised.
  • Ensure that NES unit comply fully with the anti-terrorism policy and documents all screening result for future reference.
  • Ensure that the procurement tracker is maintained and up to date and that all reports are completed and submitted in a timely manner.
  • Constantly review procurements to mitigate fraud, corruption, and collusion.
  • Facilitate the export of documents from NES to Amman for document retention and information security.
  • Coordinate with all projects and requestors on issues arising from requests submitted and seek clarifications on specifications and charging details.
  • Provide procurement support for programs and program support activities, ensuring the effectiveness of the supply system and using Pamodzi system.
  • Execute necessary contracting, transport, shipping, and requisitions, following procedures and policies.
  • Liaise and coordinate with the relevant departments/ functions regarding delivery of supplies and keep all parties informed of any changes.
  • Prepare weekly, monthly, and quarterly reports on purchases and spending.
  • Maintain and keep files for purchase orders, quotations, contracts, tenders, and internal purchase requisitions.
  • Coordinate closely with Program Managers regarding budgeting of materials, equipment, and services.
  • Ensure adherence to and donor procurement policies and procedures, and to be in contact with CO for procurement support.
  • Work with IT to ensure BIS compliance in procurements, coordinate the import of goods from KRI.
  • Follow up with donor procurement regulations.
  • Supervise, lead, guide, and support the procurement Officers in NES.
  • Observe, analyze, and assess the capacity of the staff and put in place a plan for building their capacity, through training, mentoring, and on-the-job learning.
  • Acting Program Support Coordinator during his/her absence.

Perform other duties and/or tasks assigned by the direct supervisor

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://forms.gle/Yt2xbez4r2JTKPzm8

Please consider to mention the advert ID (Above) and the job title in the email subject.

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