Procurement Officer – Maternity Cover

Procurement Officer – Maternity Cover

Admin اللوجستيك والتوريدات

JOB Vacancy Announcement #: 8531

Job Title: Procurement Officer – Maternity Cover

Application deadline: 24.06.2023

Duty Station: Hasaka

Job Requirements:

  • Minimum bachelor’s degree in business administration, Management, International Economics, or related subjects/fields.
  • Experience in INGO-local NGO procurement and logistics systems and procedures. Awareness of supply chain issues in the humanitarian context.
  • At least one year experience in Procurement and logistics.
  • Able to represent the organization to external suppliers and government officials.
  • Ability to handle a large workload, work under pressure, and independently.
  • Previous logistics operations experience with an NGO (Desirable)
  • Experience with standard procurement procedures and documentation in the humanitarian context and in conflict-related areas with limited infrastructure.
  • Understanding of the procurement rules and regulations of major international donors (Desirable).
  • Understanding of the local market, local legislation related to contracts, suppliers, contractors, customs clearance, business registration requirements and tax regulations, legal aspects of contracting, and contract management.
  • Very good written and spoken English and Arabic
  • Very good command in Microsoft office group.
  • Fluency in written and spoken Kurdish.
  • Experience of working in field level

Job Description:

  • Assist in ensuring that procurement daily activities are conducted in a fair, transparent, and accountable manner and in compliance with the Procurement manual, donor requirements, and other reference documents as a guide.
  • Daily coordination of NES procurement activities including all offices (HSK, DRK, SUR, and Sawa).
  • Assists staff as needed in creating clear and understandable purchase requests and other documentation.
  • Assist in soliciting and gathering quotes, as per policy, conduct analysis, and compares quotes as needed.
  • PO contributes to guaranteeing the confidentiality of all specifications and price quotations made by vendors/suppliers and that all related documents are to be kept secure and strictly confidential as well as to assure that adequate measures are being taken to assure that confidentiality is maintained.
  • Assist in monitoring the receipt of bids and ensure that deadlines are adhered to and demonstrate the utmost fairness in the process.
  • PO handles large and complex procurements and tenders from receipt of PR through the drafting of RFQ/Tender through to receipt of goods and ensuring all documents for payment are submitted to finance in a timely manner.
  • Ensure that Good Received Note information properly matches contract, invoice, and receipt information.
  • Prepare all tender documents and ensure the timely and proper publication of these adverts in the local dailies and forward copies to respective individuals where appropriate.
  • Focal point for procurement committee meetings and following up with the suppliers. Working with Safety and Security, program teams, and Suppliers to coordinate distributions and clearances.
  • Ensure managing the vendor list by maintaining a professional relationship with listed vendors and service providers to ensure that materials and requirements meet established standards, and those applicable policies, practices, and procedures are understood and followed.
  • Assist the procurement department in surveying the market for new potential vendors and assist in the process of evaluation for enlistment into the vendor list.
  • Procurement Officer should ensure that legitimate concerns and rights of vendors and service providers are duly investigated and addressed promptly, this includes things like; due payments for performed contracts, certificates for tax deductions, complaints, and other legitimate issues raised.
  • Ensure that the NES unit comply fully with the anti-terrorism policy and documents all screening result for future reference.
  • Ensure that the procurement tracker is maintained and up to date and that all reports are completed and submitted in a timely manner.
  • Constantly review procurements to mitigate fraud, corruption, and collusion.
  • Facilitate the export of documents from NES to Amman for document retention and information security.
  • Ensure that all the procurement transactions are being achieved properly by scanning documents and upload it to SharePoint.
  • Coordinate with all projects and requestors on issues arising from requests submitted and seek clarifications on specifications and charging details.
  • Provide procurement support for programs and program support activities, ensuring the effectiveness of the supply system and using the PS system.
  • Execute necessary contracting, transport, shipping, and requisitions, following procedures and policies.
  • Liaise and coordinate with the relevant departments/ functions regarding the delivery of supplies and keep all parties informed of any changes.
  • Prepare weekly, monthly, and quarterly reports on purchases and spending.
  • Maintain and keep files for purchase orders, quotations, contracts, tenders, and internal purchase requisitions.
  • Coordinate closely with Program Managers regarding budgeting of materials, equipment, and services.
  • Ensure adherence to and donor procurement policies and procedures and be in contact with CO for procurement support.
  • Work with IT to ensure BIS compliance in procurements and coordinate the import of goods from KRI.
  • Follow up with donor procurement regulations.

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://forms.gle/4EyHHcrDbCk7Vea7A                         

Please consider to mention the advert ID (Above) and the job title in the email subject.

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