HR COORDINATOR ASSISTANT

HR COORDINATOR ASSISTANT

Admin الموارد البشرية والإدارية

JOB Vacancy Announcement #: 8453

Job Title: HR COORDINATOR ASSISTANT

Application deadline: 08.06.2023

Duty Station: Derik

Job Requirements:

Education         •           Essential university diploma, desirable a degree in finance, business or administration related studies.

Experience        •           Essential working experience of at least two years in relevant jobs.

  • Desirable experience with INGOs

Knowledge       •           Essential computer literacy (word, excel, internet, Outlook)

  • Desirable experience of HR application like Homère

Language          •           Advance level in English is Essential, plus local language

COMPETENCIES:        •           Results, Teamwork, Flexibility, Commitment, Stress Management

Job Description:

Accountabilities

  • Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation compliance
  • Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
  • Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
  • Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
  • Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
  • Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
  • Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
  • Follow-up cost of living on a regular basis.
  • Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
  • Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
  • Supervise project budget execution in order to detect deviations and recommend corrections.
  • Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, ID card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
  • Ensure that all staff have valid work, stay, and travel permits.
  • Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay.

Specific Accountabilities

Recruitment:

  • Post job vacancies announcements for mission online and share with all mission location
  • Responsible for keeping the recruitment overview for coordination up to date.
  • Responsible for keeping a database DW pool up to date divided by department.
  • Ensure proper onboarding for the new recruited staff

Staffing:

  • Share monthly annual leave overview with relevant managers/coordinators.
  • Support managers/coordinators in JD follow up and update.
  • Follow up with supervisors of the different departments in healthy rotation within the DW pool.
  • Responsible for submitting the monthly HR report

LEVEL 7

Work place:                      Derik,

Contract of Employment: Fixed-Terms-Contract for 12 months, Renewable

Job Family:                         HR & FIN

Job Purpose:

Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations, under the HR Coordinator’s supervision

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:

“Important to follow, otherwise the application will not be considered”

·       Applicants must send their CV in English only, cover letter and Education Certificates to the email (ingojob.derik@gmail.com ) no later than: 05:00 PM   8/6/2022

  • Please indicate in the subject of your email “HR COORDINATOR ASSISTANT”
  • Applicants must clearly state their experiences in Month/Year basis in their CVs.
  • Please send the application once only.
  • Incomplete applications will not be consider. (no job title indicated, applications submitted by paper, applications provided in a language other than English, no motivation letter and/or CV)

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