Finance Manager (Grants and Sub Grants)

Finance Manager (Grants and Sub Grants)

Admin المالية والمحاسبة

JOB Vacancy Announcement #: 8433

Job Title: Finance Manager (Grants and Sub Grants)

Application deadline: 07.06.2023

Duty Station: Al-Hasakeh

Job Requirements:

  • Bachelor’s degree in accounting or equivalent combination of education and work experience
  • An advanced degree in any related area
  • Min. 5 years of experience with career progression to management role
  • Well organized and ability to act in a professional and ethical manner.
  • Firm belief in teamwork, gender equality, participatory approach, and sustainable development.
  • High level of expertise in using Microsoft Word & Excel
  • Fluent English reading, writing and speaking skills.
  • Detail oriented
  • Multi-tasking
  • Ability to work under pressure.
  • Excellent interpersonal skills, ability to work under minimum supervision.
  • Ability to complete tasks and produce high quality output.
  • Should be customer focused, communicating with impact, and managing performance effectively.
  • Proactive in problem solving, initiating actions, and making operational decisions.
  • Development-oriented NGO experience
  • Experience in the use of financial software such as the PeopleSoft System
  • Experience in managing at least 3+ staff.

Job Description:

  • Work closely with the Head of Finance in developing and maintaining the Master Budget of the country office and making sure all necessary cost categories of Personnel and Operational are verified with relevant parties. This will need coordination with HR, Program and Administration departments.
  • Develop donor budget proposals and collaborate with the Program Managers and Support Teams, including the provision of internal budgeting guidelines, templates and tools for annual budgeting, grant proposal development and budget modifications.
  • Support the development of templates and SOPs related to budget management.
  • Ensure proposal budgets/budget amendments are in line with donor regulations.
  • Review, analyze and participate with the Head of Finance in the negotiation of partners’ proposals and consolidate with the primary for submission to the donor.
  • Supervise fund code setup in the org’s financial systems ensuring that budgets are correctly entered and using the appropriate chart fields to ensure appropriate entries of actual transactions and monitoring expenses.
  • Prepare monthly donor receivable and payable status for submission to the Head of Finance and recommend/Implement actions for collection of donor receivables or settlement of donor payables in a timely manner.
  • Monitor grants’ performance for all donors. Work with budget holders to ensure that key processes and systems are in place to manage grant risk assessments, donor financial compliance and reporting process. Ensure grant budgets align with the org budgets and forecasts.
  • Ensure monthly review of transactions for compliance and eligibility under grants.
  • Supervise the preparation of monthly BVAs for each donor budget and lead on the BVA monitoring meetings and recommend appropriate actions to the budget holders based on the burn rate of awards.
  • Supervise the preparation of required donor financial reports and ensure timely review and sign off by the head of finance and submissions to the donor.
  • Prepare periodic management reports for CLT, RMU, SSC and CUSA, e.g., Budget Mate, Pipeline report.
  • Manage grant closeout process ensuring that all final expenditures are captured in time, expenses and program commitments fully reconciled against the budget balance and process documented. Ensure all finance files are archived and secured as per the org procedures.
  • Assist Program Managers and the Director of Program in subgrants close out processes, including final financial reports preparations, cash settlements etc.
  • Coordinate the review and finalization of awards/IPIAs with appropriate country office staff ensuring that the org policies are met.
  • Negotiate terms and conditions with the donor or CMP and ensure provisions are acceptable and ensure compliance with these provisions.
  • Review the partner funding agreements. Ensure that the financial aspects are accurate and in accordance with the implementing guidelines of donors and the org.
  • Monitor and process the partners’ financial reports.
  • Supervise assessment of partner’s organizations with regards to the quality of financial systems, reporting, audits and if applicable, follow up corrective action plans.
  • Oversee the development and coordination of partners’ capacity building plan on finance management. Lead in the partners’ capacity building activities on financial reporting and internal controls.
  • Assist Program Managers and the Director of Program in subgrants close out processes, including final partner reports preparations, cash settlements etc.
  • Review periodic staff extension / recruitment requests ensuring that the positions are adequately funded before approval.
  • Provide functional and direct supervision and regularly work on increasing the capacity and skills of the finance team based in Amman and NES
  • Assist team members with information, tools and resources to improve performance & reach objectives.
  • Ensure that the annual Performance Management & Assessment is carried out in a timely manner for direct reports.
  • Facilitate and provide basic training, technical support and guidance to the program staff, particularly budget holders, for skills improvement in the areas of budget approval, reporting, and internal controls.

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://forms.gle/JynLp9TmZY5LcZfTA                         

Please consider to mention the advert ID (Above) and the job title in the email subject.

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