Deputy administrative Manager

Deputy administrative Manager

Admin الطوارئ، الموارد البشرية والإدارية

 

JOB Vacancy Announcement #: 8168

Job Title: Deputy administrative Manager

Application deadline: 26.03.2023

Duty Station: Raqqa

Job Requirements:

            Technical skills

  • Excellent computer skills (Advanced Excel, Office 365 and SharePoint) .
  • Previous experience with Saga and Homere is a strong asset.
  • Excellent command in English (all the administrative work is in English).
  • At least 2 years of experience on a similar position in NGOs.
  • Previous Admin experience in NGO is mandatory (Administrative management/ HR management/ Accounting/ finance management….)
  • Technical knowledge and/or educational background in HR and Financement management is much valuable.
  • Capacity to provide technical trainings in English and Arabic.

Personal skills

  • Good interpersonal skills and communication, to be able to communicate in English with colleagues from Officer level to Manager level.
  • Proactive and social employee, to be able to communicate effectively with colleagues from Officer level to Manager level, but also is able to adhere to the strict confidentiality requirements of the HR and Finance department.
  • Good capacity to work in autonomy.
  • Capacity to work with short deadlines and under pressure.
  • Well-Organized, rigorous but at the same time able to be flexible when needed.
  • Team spirit.
  • Being Solution oriented is crucial for this position.

Job Description:

The Deputy Admin Manager supports the Administrative manager in all tasks and procedures involving Finance and Human Resources. He/she guarantees the correct implementation of HR and he/she is in charge of ensuring that Solidarités International regulations and procedures are followed regarding expenditures commitment and follow-up.

List of main activities – to be conducted in accordance with the established internal SI policies is:

TECHNICAL FUNCTIONS

Financial, accounting and budgetary management:

  • Monitor the monthly closing of base accounts ensuring the correct accounting code, budget contract and line.
  • Participate in updating the Accounting pack.
  • Verify the accounting files regularly.
  • Organise meetings with the Head of Departments for the update of OFUs and LFU.
  • Participate in the update of budget follow-up.
  • Participate in the follow-up of BOQs and budget development during the proposal period.
  • Upload financial documents for validation.
  • Ensure the preparation of weekly MTA requests and relevant follow-up.

Implementation of the national HR policy:

  • Take part in the development of HR sizing.
  • Participate in the implementation of HR policy.
  • Propose improvements to employee working conditions.
  • Participate in the verification of base job description and other recruitment documents.
  • Support the line Manager to ensure the SI functions Grid is applied on the base.
  • Support to ensure coherence between SI HR policy and national laws.

HR management of national staff:

  • Support the Administrative Manager to ensure that HR procedures are respected.
  • Ensure that personnel files are kept up to date and deadlines respected.
  • Monitor the department’s work to review implementation of payroll process.
  • Participate in the necessary steps with authorities if required (registering personnel, submitting documents…)
  • Participate in the recruitment interviews of B3+ positions.
  • Participate in disciplinary measure processes, if requested by the Admin Manager.
  • Support the Manager to supervise annual performance reviews at base level.
  • Support the Manager to put in place an annual training program, supervise its implementation and monitor its impact in collaboration with coordination.
  • Consolidate and update the base organization chart.
  • Support the Manager to collect information to compile a monthly statistical report for coordination.
  • Conduct the quarterly mailing of HR archives to coordination Internal Department.
  • Participate in attendance and leave management of the base.

Team management:

  • Support the Manager to provide capacity building trainings for Admin team.
  • Support the Supervisor to guarantee minimum administrative services during periods of absence.
  • Participate in recruiting staff (Admin department or others).

Other:

  • Overall support the Admin Manager in ensuring all admin tasks are properly conducted by the admin department and within the deadline.
  • Take part in base inductions and trainings and conduct trainings when requested.
  • Prepare for and support audits or possible inspections.
  • Other tasks as per required by the line manager that fall within the Admin department

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://enketo.ona.io/single/5119be76728488ef3b26777d82abee7d                         

Please consider to mention the advert ID (Above) and the job title in the email subject.

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