Deputy Area Coordinator

Deputy Area Coordinator

Admin اللوجستيك والتوريدات

JOB Vacancy Announcement #: 8010

Job Title: Deputy Area Coordinator

Application deadline: 13.02.2023

Duty Station: Raqqa

Job Requirements:

  • Bachelor’s degree in any related field
  • Min 8 years of total experience.
  • Min 4 years of supervision experience.
  • Ability to travel in the NES (Manbij-Raqqa-Amouda and Hasake-AK Camp) regions
  • Intermediate written and spoken Arabic skills.
  • Advance written and spoken English skills.
  • Female Candidates
  • Master’s degree
  • Previous coordination experience in INGO
  • Advanced Microsoft skills.
  • Experience in different supports departments of NGO (Logistic, HR, Finance)
  • Fully aware of Raqqa’s geographical areas

Job Description:

  1. Positioning

1.1.    Context analysis:

  1. a) Support the AC to analyse the area’s socio-economic situation, (donor) trends, needs and gaps.
  2. b) Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the area.

1.2.    Strategy Implementation:

Provide support in the implementation of ACTED’s country program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular

  1. a) Support in the identification of new opportunities and new sectors of intervention.
  2. b) Assist in consolidating and stabilizing programming.
  3. c) Review the geographic and thematic footprint.
  4. d) Ensure activities are relevant and meeting area/beneficiary needs.
  5. e) Identify ACTED added value.
  6. f) Ensure humanitarian principals are adhered to.
  7. g) Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value.

1.3.    Networking, positioning, and general representation:

  1. a) When requested, participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff.
  2. b) Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
  3. c) Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
  4. d) When requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at area level

1.4.    Proposal development

  1. a) Support the Project Development Department in proposal conceptualisation (problem statement, log frame) within the framework of the country, regional and global strategy
  2. b) Contribute to budget design ensure budget needs at area level have been taken into consideration

1.5.    Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

  1. Management and Internal Coordination

2.1.    Staff Management

  1. a) Help staff in the area to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
  2. b) Promote team building, productivity, and staff welfare
  3. c) Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
  4. d) Support the AC to manage interpersonal conflicts among staff at area level

2.2.    Internal Coordination

  1. a) Facilitate interdepartmental communication and information sharing for a positive working environment
  2. b) Participate to the implementation of ACTED coordination mechanism at area level (WAM, etc).). Lead and organise the FLAT meeting
  3. FLATS Management

3.1.    Finance Management

  1. a) Support in the management of project budgets at area level to avoid under/overspending
  2. b) Help with budget forecasting
  3. c) Ensure timely and accurate area finance TITANIC reporting

3.2.    Logistics & IT Management

  1. a) Support the timely procurement and adherence to rules of origin and nationality at area level
  2. b) Ensure quality supply management at area level
  3. c) Ensure proper asset management at area level and enforce asset investment policy
  4. d) Ensure proper stock management at area level
  5. e) Ensure proper IT systems, data back-up and protection from malware at area level
  6. f) Ensure sufficient and reliable means of communication at area level
  7. g) Ensure timely and accurate area logistics TITANIC reporting

3.3.    Administration and HR Management

  1. a) Oversee transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
  2. b) Ensure regular performance appraisal and career management for staff at area level
  3. c) Ensure timely and accurate area HR TITANIC reporting
  4. d) Ensure timely exit forms

3.4.    Transparency/Compliance Management

  1. a) Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
  2. b) Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

3.5.    Security Management

  1. a) Support the AC in the analysis of the security context at area level
  2. b) Upon request, engage with relevant key stakeholders at area level to ensure access and support of interventions
  3. c) Ensure the offices and houses conform to recommended security, health, and safety standards
  4. d) Ensure all staff in the area adhere to security procedures
  5. e) Ensure security incidents at area level are promptly reported to the capital

Context of the position and key challenges

The Deputy Area Coordinator is responsible for assisting the Area Coordinator to represent ACTED`s interests in Raqqa Area with local authorities, donors, beneficiary communities and other key stakeholders. The Deputy Area Coordinator works to ensure operational implementation as well as growth where appropriate and feasible, and strong representation. The Deputy Area Coordinator coordinates and supervises the FLAT departments (Logistic, Finance, IT, HR, and compliance) in the Area.  He also assists with overseeing the day-to-day operations and security in the respective area.

Level of the position        B2-1

Duration       6 Months

Job Starting Date  01-March-2023

Publication Date    31-Jan-2023

Type of contract    Full-time

About ACTED

Since its inception in 1993 as an international non-governmental organization, ACTED has been dedicated to providing immediate humanitarian assistance to those in immediate need and protecting people’s dignity, while also co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential. ACTED works to respond to humanitarian crises and build resilience; to promote inclusive and sustainable growth; to co-create effective governance; and to support the global building of civil society by investing in people and their potential. We go the extra mile: ACTED’s mission is to save lives and assist people in meeting their basic needs in remote areas. ACTED is active in 38 countries and implements more than 505 projects per year, reaching over 20 million beneficiaries with a team of 4,800 national and 450 international staff.

ACTED hires employees based on merit and qualifications for the position, regardless of race, colour, religion, sexual orientation, national origin, ethnicity, political affiliation, gender, or disability status.

Furthermore, through its programs in Syria, ACTED is dedicated to the prevention of sexual exploitation and abuse. The successful candidate will be expected to follow the ACTED Code of Conduct and ACTED Global Policies, particularly those pertaining to the protection of children and the prevention of sexual exploitation and abuse. A thorough reference and background check will be performed, including an investigation into any allegations of child abuse or sexual abuse.

IMPORTANT NOTES:

  • ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse and/or sexual harassment during employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.
  • ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities and persons from under-represented groups to apply to the position.
  • ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.

ACTED never uses external recruitment agencies and recruitment is always free of charge.

The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.

  • Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://forms.office.com/e/UWq5abbzRq

Please consider to mention the advert ID (Above) and the job title in the email subject.

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