Human Resources Coordinator-NES

JOB Vacancy Announcement #: 7894

Job Title: Human Resources Coordinator-NES

Application deadline: 10.01.2023

Duty Station: NES

Job Requirements:

Bachelor degree in HR Management or Public\Business Administration or any relevant field.
A minimum of 3 years of experience in human resources within humanitarian I/NGOs.
In case of no relevant academic qualification, the applicant must demonstrate a minimum of 5 years of progressive experience in HR, managing administration, and human resource systems and team.
At least 2 years of experience in managing a team.
Field experience with INGO is preferable.
Proven understanding of complex emergencies, related security concerns and appropriate responses. Experience in Syria is desirable.
Demonstrated attention to detail, following procedures, meeting deadlines and problem-solving independently and cooperatively.
Excellent negotiation and representation skills.
Excellent command of MS Office software required (Outlook, Word, Excel, PowerPoint).
Excellent oral and written English and Arabic skills required.
Experience working in remote management settings would be an asset.
Ability to work effectively with an ethnically diverse team in a sensitive environment.

Job Description:

Recruitment, Selection and Placement

Coordinate with department heads to identify and plan for needed resources and facilitate hiring requests in line with organization recruiting policies.
Lead on development of new Position Descriptions and compensation of new hires.
Participate in the whole recruitment process including interviews on behalf of the HR department.
Identify improvements and recommend revised procedures that support the specific recruitment requirements of the NES.
Guide and partner with hiring managers through recruitment for an effective and qualitative process and supervise the recruitment of national staff, ensuring adherence to relevant recruitment policies, guidelines and SOPs.
Ensure implementation of, and counseling on, all HR related policies and procedures.
Ensure that organization personnel hiring and engagement adheres to applicable laws.
Oversees the conducive and systematic archiving of complete and comprehensive recruitment files as per organization rules.
Supervises and coordinates the updates and provision of recruitment figures for follow up and monthly reporting.
Ensure that exit processes for staff departing organization is conducted in line with the HR policies and organization requirements.

Onboarding

Lead the development and implementation of consistent systems of new staff induction and service requests between HR and other departments.
Lead and supervises HR orientation for new team members in Syria
Supervises and coordinates the administrative elements of new hires; provision of organization ID card, email and all relevant documents upon starting their positions is done. This includes signing of a Position Description, contract, policies and procedures especially the National Staff Handbook and Security Manual.
Ensure new staff are oriented on HR procedures.
Ensure that the orientation and talent development program in the country for new joiners is effective and efficient.

Employee Relations

Hearing employees issues, resolving or escalating complaints for resolution and ensuring all resolutions with an action plan are completed.
Ensure support and guidance when requested to managers and supervisors in best employee relations practices and strategies for managing supervisor concerns and employee grievances.
Lead an evolution of the HR team to proactively support information sharing, including ensuring forums to answer staff questions and support HR
engagements with team members to contribute maintain and evolve a conducive and healthy work environment
Supporting and leading, when requested, on discussions and information between the organization and employees about HR changes and updates

Strategic Human Resource Management

Collaborate with HR Managers & Director in the revision of country and hub HR Strategy and relevant policies.
Support in following and revising master budget information for staff.
Work closely with all HR staff in Country/Region and make sure that HR services are provided on time, with high quality and compliant with policies and manuals.
Ensure accurate and timely reporting, not limited to dashboard and organizational chart revision.
Ensure all interventions adhere to organization’ Gender Policy, Do No Harm principles, and beneficiary accountability standards.
Support leadership to foster a culture where organization values are present and teams work across functions cohesively.

Human Resources Administration

Perform regular check on personnel and job files are maintained as per Organization procedures.
Oversees accurate and timely maintenance of HR databases.
Supervises timely process for payroll, including review of the documents, final figures and end of service payments.
Facilitate common HR practices and information sharing through engagement when required with other offices in the region.
Implement and propose revised administrative procedures.
Ensure that the approvals process is followed for all HR changes (contracts, addendums, note to file etc..)

Learning & Development & Performance Management

Support line managers to develop the capacity of the team, deepen understanding of their roles and assist with career development.
Support team members and supervisors by sensitizing and ensuring that probationary evaluations are being done objectively and performance management and any underperformance follows

organization procedures.

TEAM MANAGEMENT

Proactively support team members with information, tools and resources to improve performance & reach objectives.
Conduct regular review of work plan, ensure regular conversation and completion of the annual performance for the team s/he supervises
Ensure to create and maintain, a positive, supportive and constructive work environment with her/his teams where team members capacities are recognized and valued and used at their best
Ensure day to day capacity development where and when required

Support To Leadership

Support in creating and sustaining a work environment of mutual respect where team members strive to achieve excellence.
Build and maintain relationships across various Organization teams and offices, sometimes who have competing processes and priorities to develop sustainable partnership with other department.
Lead on maintaining regular contact with other department to ensure timely support on HR matters, proper planning of HR activities, ability to anticipate and ultimately develop sustainable and qualitative partnership with other departments.
Support and advise on disciplinary procedures in collaboration with the regional office, Senior HR manager and lawyers.

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Other Information’s:

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How to Apply:
Please send your CV to the following email/Link:

Please consider to mention the advert ID (Above) and the job title in the email subject.

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