Senior Pharmaceutical Warehouse Officer

JOB Vacancy Announcement #: 7583

Job Title: Senior Pharmaceutical Warehouse Officer

Application deadline: 18.10.2022

Duty Station: Derek

Job Requirements:

University degree in the pharmaceutical studies and have desired knowledge on standard pharmaceutical inventory procedures/practices.
3-6 years of progressively responsible professional experience of pharma warehousing.
Previous experience in an emergency or conflict-afflicted setting is required.
Hold pharmacy degree and have Desired knowledge on standard pharmaceutical inventory procedures/practices.
Familiarity with major donor and local regulations.
Strong sense of personal integrity.
Process and Policy Oriented.
Attention to details.
Ability to multi-task.
Ability to work independently.
Trustworthy, reliability, openness and ability respond rapidly to queries.
Problem solving abilities.
Professional experience in managing medical stock on private or governmental sector (private pharmacy, MOH Structure)
Organized, results and detailed oriented, proactive.
Team player and good communication skills.
Strong computer competency with word processing.
Possess leadership qualities and willing to exercise initiative.
Willingness to travel regularly.
Able to receive critics.
Resistant to Stress.

Demonstrated Skills and Competencies:

A commitment to IRC’s mission, vision, values, and IRC Way – Professional Code of Conduct.
Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
Curiosity, a desire to continually learn and develop and a sense of humor is a must.
Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

English is required, while Arabic and Kurdish are desired.
Travel: 50% to field sites in Hassaka, Raqqa as well as attending regional and global workshops and meetings.

Job Description:

Key Tasks:

Participate in weekly/monthly Supply Chain meetings to support in providing feedback on Pharmaceutical Warehouses
Assisting in the day-to-day operations of the pharmaceutical warehouses in North East Syria
Lead the Pharmaceutical Warehouse team assuring better understanding and maximum support to meet the requirements.
Hold regular meetings with SCM and update on any challenges and steps to be taken to address them before they arise.
Assisting in inventory levels (receipt, storage and dispatch of drugs and physical counts) of medical supplies and equipment.
Mentoring and Coaching of line management staff at all locations
Evaluate the implementation of new Quality Assurance and Quality Control methodology, train as required, ensure documented evidences are attached too procurement files prior to submission for payment.

Compliance

Strategically manage all pharmacy warehouses in NES to ensure compliance with the IRC’s policies and vision.
Ensure documentary records are updated and archived in sequential order to avoid audit observations
Serve as point person in responding to audit queries in the areas of inventories.
Identify gaps in the areas of inventories, pharmaceutical warehouses conditions and recommend solutions to minimize gaps.
Coordinate with Logistics Manager, Global Pharmaceutical Advisor and Grants to ensure donor compliance optimally
Ensure the warehouses infrastructure is maintained i.e. cleanliness, stock management, space arrangement, temperature control, etc. as per IRCs/WHO standard storage conditions set forth in GSC Pharmaceutical Warehouse management.

General:

Understand, implement and / or maintain standard IRC pharmaceutical inventory management policies and procedures.
Ensure all warehouse operations i.e. receipts, , handling, storage, release and reporting of medical goods and equipment’s are aligned with the IRC pharmaceutical warehouse(s).
Closely work with Programme and Logistics Manager on minimum and maximum stock levels decisions.
Ensure line management staff engage casual labour with proper planning and vetted labour roaster is available at all sites to minimize lead-time without compromising on safety and security aspects.
Ensure the maintenance of pharmaceutical warehouse building(s), fittings and equipment done in time and report to Logistics Manager about any services or repairs to be done.
Implement and ensure clear safety procedures in all warehouse locations.
Implement and ensure clear loading / unloading procedures, correct stacking, and turnover (FIFO/FEFO) procedures.
Advise the Logistics Manager on warehouse-specific issues or improvements
Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
Undertake (documented) monthly and ad-hoc physical inventory checks.

Goods Reception and Transport:

Ensure at all sites, receipts, stock management and dispatch processes are aligned with IRC standard SoPs to ensure optimal visibility.
Ensure that warehouse staff maintain complete warehouse documentation i.e. PR, PO, GRN, GIO, Stock Card, Bin Card, Spot Check Records, waybill, Loss and Theft incident reports, way bills, stock report etc.
Responsible for arranging and overseeing the standard Goods Distribution Practices (GDP) at all sites in accordance with IRC procedures and policies.
In close coordination with Logistics Manager and Programme on priority dispatch needs
Prioritize cargo transport in coordination with Health Program department and field sites.
Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
Supervise the road-freight loading and documentation follow up and report discrepancies upon receipt ensure stock cards are immediately updated, recording the reference number of the receipt document, and put the goods away.
.Check the number of packages against the waybill check packaging and cases and inform the Supply Chain Manager of any problems discrepancies
Ensure all warehouses space allocation is properly marked and stock management is well organized, and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
Store all products in accordance with FEFO (first expiry first out) system

Warehousing and Inventory

Monitor security of IRC’s pharmaceutical storage and supplies at all sites.
Ensure proper documentation is practices are in place for receipt, storage and dispatch at all sites.
Ensure field pharmacy warehouse officers submit monthly warehouse stock reports at the end of each month for your review to prepare consolidated stock report
Conduct routine inventory inspection and submit report to the Logistics Manager and Health Coordinator in a timely manner.
In conjunction with the line manager, perform physical stock counts in accordance with IRC standard SOPs.
Regularly provide the Logistics Manger with a list of the items with expiry dates within the next six months.
Ensure the pharmacy warehouse staff at all sites actively monitor the temperature of the central pharmacy including cold chain twice a day and ensure that products requiring cold chain (vaccines) are always stored at a suitable temperature (between +2°C and +8°C).
Maintain a temperature tracking log.

Coordinate with Programme and lead on reverse logistics of expired drugs on quarterly basis for disposal as per standard SOPs

Documentation and Reporting:

Conduct careful review of all reports received from respective field sites and consolidate the report, onward submission to Logistics Manager.
Ensure optical visibility of stock in terms of records is kept at all sites as proof of delivery (PoD).

Staff Performance Management, Learning & Development

Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
Develop and implement remote management capacity building approaches to build the strengths the teams’ teams in Syria.
Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
Hold high-quality meetings with each direct report on a regular and predictable basis, minimally monthly.
Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.

Advertiser: Confidential غير معلن

Other Information’s:

Nothing to Mention.

How to Apply:
Please send your CV to the following email/Link:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/33202?c=rescue

Please consider to mention the advert ID (Above) and the job title in the email subject.

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