JOB Vacancy Announcement #: 7584
Job Title: HR & Admin Coordinator
Application deadline: 26.10.2022
Duty Station: Hasaka
Job Requirements:
Essential
- University Graduate
- At least three years’ experience in HR / Administration in similar role with other NGOs or Private Organization. Experience in working with INGO will be a plus.
- Excellent sense of judgment
- Ability to work simultaneously with multiple tasks, willingness and ability to work efficiently with a wide diverse group of people
- Working ability with tight deadlines and in a fast growing program environment
- Excellent interpersonal and communication skills & problem solving skills
- Excellent spoken and written English
- Computer literate and Strong organizational skills
- Excellent working knowledge of threat assessment, risk mitigation and ability to work in pressureing environment
- Staff management skills.
Desirable
- Knowledge of the organisation values and principles
- Previous work experience with the organisation is an advantage
- Knowledge of the country’s culture and languages (Arabic and or/ Kurdish) is a plus
Job Description:
HR Responsibilities:
- As second focal person for HR/Admin in NES, be thoroughly familiar with the organisation HR policies and procedures in North East Syria.
- Support HR/Admin Manager to ensure that the organisation HR policies and procedures in NE Syria are implemented in such a way as to protect the rights of both staff and the organization while equally ensuring that both staff and the organization meet their responsibilities.
- With Hiring Managers, finalize Job Descriptions and Personnel Requisition Forms for North East Syria staff ensuring that they are consistent with the organisation global and country-specific guidelines and mandate.
- Guide recruitment processes in North East Syria including developing and placing vacancy announcements, receiving and grading applications and arranging and participating in interviews.
- Ensure that candidate selection processes are in accordance with the organisation policies and procedures for North East Syria with a focus on transparency, fairness and recruitment on the basis of merit.
- Maintain accurate, updated and confidential personnel and recruitment files and trackers. Review and monitor the status of all national staff employment contracts in the north east and ensure that the HR Manager and Head of office is updated well in advance of renewals or changes required.
- Ensure that all new and revised staff contracts, offer letters, salary worksheets and personal declarations and advise the hiring managers on proposed salary scales for each position are prepared correctly.
- Lead new staff induction processes ensuring that all new staff are introduced to the organisation’s policies and procedures and that they are re-oriented on a periodic basis. Work closely with field HR team to ensure this process is completed within the stipulated mandatory time upon joining.
- Work closely with the supervisors to implement annual, mid-year and probationary performance review processes and reporting on the same for management.
- Develop annual capacity building plan consolidating needs from the performance appraisal document (D2P) and coordinate capacity building initiatives in collaboration with different actors within and outside organization as per approved plan.
- Ensure that all staff departing the organisation complete a full and documented handover and that exit interviews are conducted.
- Coordinate with Filed HR Officers to consolidate payroll information from field offices and prepare national staff payroll for NES ensuring accuracy and supported with required documentations.
- Work as the focal person for national staff insurance policy and coverage, managing conracts, its review and renewal with insurance company; review medical claims received from the employees in line with NES medical allowance policy and process payment through finance department upon approval.
- Maintain confidentiality of all HR decisions, issues and records.
Administrative Responsibilities:
- Ensure standardization of all guesthouses in terms of services provided and personnel to support conducive living condition and ensure all the items and minimum requirements are met at all times.
- Support HR/Admin Manager to oversee the introduction and implementation of general administrative systems and procedures based on the organisation’s Admin policies including filing systems.
- With the HR/Admin Manager coordinates the implementation of systems for office management including IT policies, clean office policies, office security policies, etc.
- Coordinate with government agencies to facilitate key matters such as social security, tax and registration.
Reporting Responsibilities:
- Submit weekly and monthly updates to FM on HR/Admin functions and updates all Trackers (Deployment, Recruitment, Leave, Visa and Residency permit etc. Trackers)
Staff Management, Mentorship, and Development
- Work with HR/Admin Manager to ensure proper supervision of HR / Admin staff and further develop their skills and capacity both under direct report and HR team in the field offices.
Collaboration and Representation
- Work closely with the HR and Admin Manager in NES , HR and Admin Manager in Amman , Finance Manager, Logistics , Procurement Coordinator, Security Manager and Program Managers and counter parts, in North East Syria
- As requested, participate in meetings representing HR/Admin in the absence of HR/Admin Manager.
Emergency Preparedness and Response
- Actively participate in emergency preparedness and planning processes
- In case of emergency, be prepared to contribute to the delivery of an appropriate and timely response in HR/Admin
Advertiser: Confidential غير معلن
Other Information’s:
EARLY APPPLICATIONS ARE ENCOURAGED
Because of urgent requirement of this position, applications and CVs will be reviewed on rolling basis as they are received.
Qualified candidates meeting the requirement of the role may be called for selection process before the close date of the applications.
How to Apply:
Please send your CV to the following email/Link:
Please consider to mention the advert ID (Above) and the job title in the email subject.
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